How to Develop a Project Management Philosophy for Your Team
The ability to collaborate with team members is essential for delivering great results. How can you do this and make sure everyone is on board? Develop your own project management philosophy, so that all team members meet their goals and deadlines with efficiency and ease. After all, a project management philosophy provides the backbone for any successful project.
In this article, you will learn what a project management philosophy is, why it’s important to have one, and how to build one out for your team.
What is a Philosophy of Project Management?
In general, project management involves organizing and planning the progress of various projects to meet business goals. There are many ways in which this can be done successfully but you should develop a project management philosophy that works best with your team.
A project management philosophy is a personal and professional framework that helps you in your daily interactions with the people on your team. Broadly speaking it’s about HOW you manage, communicate, and make decisions.
A GOOD philosophy will allow you to create clarity for you and your team. A GREAT philosophy will help you put the right person in the right role at the right time for maximum results.
A project management philosophy is especially important for project managers who are leading large teams. The project manager should be able to communicate the goals of each project clearly and effectively to every member on their team, as well as provide them with all necessary resources (people, time, equipment) to meet those goals!
How to Develop a Project Management Philosophy?
The key to getting things done is staying organized. It’s not enough just having good ideas, you also need a plan of attack! And every project has its own unique set of challenges – that’s why creating an effective Project Management Philosophy can be extremely helpful for managing all these diversified tasks in your work or home life. Here are some steps that will help you construct one:
- Define the project objectives
- Establish a plan for execution
- Manage resources and risks
- Consistently communicate with your team
- Monitor progress, changes, and issues
- Keep your eye on the prize
- Maintain positive attitude
- Develop a flexible coaching style
- Reach project milestones
1. Define the project objectives
When writing a project plan, one must first define the project goals in detail. Without this step being done correctly, chances are the project will not be a success. This is true for project planning in general, but also when developing your personal project management philosophy! To develop one that works best with the team you’re on, you must first define what needs to be achieved during each project or task at hand.
Once project goals are defined, then everyone will know exactly how they fit into the project.
2. Establish a plan for execution
Next, project managers must outline how they and their team will reach each project goal. This is where project management tools come in handy. The project manager should be able to break down each task at hand into manageable chunks that can be finished within a reasonable timeframe (without rushing or delaying).
After project plans are in place, sharing them with the team will help everyone understand how their work ties back to project success.
3. Manage resources and risks
It is important for project managers to ensure that their team has all necessary resources available. These could include people, time and equipment so they can complete projects on schedule with quality results. A good philosophy of project management will help you distribute these appropriately so that deadlines can be met on time and with ease!
For example: if a small delay occurs in the project timeline but your team has all the necessary project resources, then there is no need to panic. However, if project team members are lacking the same project resources and one of them drops out due to extenuating circumstances (illness or family emergency), it could result in project failure!
4. Consistently communicate with your team
Project managers must make sure that they are always available to their team members for questions, advice, support, etc. They should also be present during project meetings with the whole team so that everyone’s voices can be heard equally.
Having project status meetings is also very important for project managers. These are necessary to discuss project progress, project problems, etc. Project managers must be always available for their team members during these meetings as well.
Making sure that everyone understands the project goals and how they plan to achieve them is a key component of developing your project management philosophy. This communication not only helps you get all necessary tasks done on time but also allows project managers to collect feedback from their team members.
Therefore, developing a project management philosophy that works best with your team is not an easy task, but it’s worth it in the end! A good project management philosophy should reduce or eliminate any confusion about how people are expected to contribute to project tasks. And most importantly, it should help project managers get the project done faster AND better!
Once these steps are taken project managers can monitor the progress of each task closely and provide support when needed.
5. Monitor progress, changes, and issues
Even with a project plan that is both detailed and thorough, there can still be unexpected changes or problems on the horizon. It’s important to stay flexible in project management so the project manager should always be alert for these issues.
Once an issue arises (or if something doesn’t go according to plan), project managers must re-evaluate their original project plan to successfully overcome the problem.
It’s important for project managers not to take these changes personally, and they should continue encouraging their team members when things get tough! They must focus on staying positive while being empathetic at all times. This will help them stay calm during challenging project situations (which is essential for the success of a project).
6. Keep your eye on the prize
Project managers should also ensure that they remain focused during each project. This will help project teams stay on target and complete tasks as efficiently as possible without getting discouraged or distracted along the way.
A great project management philosophy is to always have a PLAN B in place so that if something unexpected happens, you can shift gears with minimal effort/disruption. You don’t want project team members feeling uncertain about their project goals as it will lead to project failure.
7. Maintain a positive attitude
It’s easy to get discouraged by the inevitable roadblocks that appear during any project, but project managers must learn how to stay positive, so they don’t negatively affect their team members’ morale. Furthermore, it’s important NOT to lose sight of the project goals as each project presents different problems.
A project manager’s attitude is contagious, so it will affect everyone on the project team, especially when things are tough. Project managers should remain understanding and open-minded to new ideas, instead of getting defensive or frustrated during project meetings with their team members. They must also be willing to compromise in order to stay focused on project success.
8. Develop a flexible coaching style
Project managers should also spend time crafting specific strategies for working with each team member. This is where project management philosophies begin to take shape!
Everyone has different strengths and weaknesses when it comes to project management, so project managers need to be able to match the right coaching strategy with each team member. This will help them get more done in a shorter amount of time while maintaining high project quality.
In addition to being aware of their own strengths and weaknesses, project managers should also spend some time observing how other people on their team work. This will help project managers to come up with the best coaching strategy for each person on the project at hand!
Once these steps are taken, project managers can monitor the progress of each task closely and provide support when needed.
9. Reach project milestones
Lastly, project managers should never lose sight of their project goals! When setting deadlines for certain tasks in a project plan, it’s important to also set smaller checkpoints along the way so that everyone knows exactly where they are at any given time.
Each project goal is important, but project managers should also be aware of the milestones they are hitting along the way in order to celebrate them when appropriate. This will help further motivate your team members and project success will soon follow.
Developing a project management philosophy that works well for your team is not an easy task, but it’s worth it in the end. In general, a good Project Management Philosophy should reduce or eliminate any confusion about how people are expected to contribute to project tasks. And, most importantly, it should help project managers get the job done faster AND better!