143 Inspiring Teamwork Quotes to Motivate Your Team

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At Teamly, we believe that teamwork is the foundation of success, especially when it comes to remote work. After all, our company’s very name is a nod to the power of collaboration!

And it’s not just us — countless business leaders, athletes, and coaches have all attested to the importance of teamwork in achieving greatness.

That’s why we’ve compiled a comprehensive collection of teamwork quotes for our readers — to provide some inspiration and motivation for your own teamwork endeavors.

So whether you’re looking to inspire your remote team, to gain some insights on effective collaboration, or simply to reflect on the importance of teamwork in your own life, this article is the perfect place to start.

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Ignite your team spirit! Inspiring teamwork quotes that will motivate you to collaborate

Have you ever been part of a team that just clicked, where everyone’s strengths came together in just the right way to accomplish something amazing?

That’s the power of teamwork, and when you find or develop a team like that, the synergy is incredible.

To help you tap into that magical TEAM (AKA “Together Everyone Achieves More”) energy, we’ve identified some of our favorite teamwork quotes for inspiring the spirit of collaboration!

1. “There is no such thing as a self-made man. You will reach your goals only with the help of others.”

George Shinn
American entrepreneur and author

2. “Great things in business are never done by one person; they’re done by a team of people.”

Steve Jobs
American Cofounder of Apple Computer

3. “Never doubt that a small group of thoughtful, committed citizens can change the world; indeed, it’s the only thing that ever has.”

Margaret Mead
American cultural anthropologist

4. “One hand alone can’t clap.”

African Proverb

5. “No individual can win a game by himself.”

Magic Johnson
American former professional basketball player

6. “The way a team plays as a whole determines its success. You may have the greatest bunch of individual stars in the world, but if they don’t play together, the club won’t be worth a dime.”

Babe Ruth
American former professional baseball player

7. “It is amazing what can be accomplished when no one cares who gets the credit.”

John Wooden
American former college basketball coach

8. “Unity is strength … when there is teamwork and collaboration, wonderful things can be achieved.”

Mattie Stepanek
American poet and peace ambassador

9. “No one can whistle a symphony. It takes a whole orchestra to play it.”

H.E. Luccock
American former minister and professor

10. “It takes two flints to make a fire.”

Louisa May Alcott
American author

11. “The strength of the team is each individual member. The strength of each member is the team.”

Phil Jackson
American former NBA coach

12. “Teamwork makes the dream work.”

John C. Maxwell
American leadership expert, author, coach, and speaker

13. “Alone we can do so little, together we can do so much.”

Helen Keller
American author and political activist

14. “Individually, we are one drop. Together, we are an ocean.”

Ryunosuke Satoro
Japanese author

15. “The whole is greater than the sum of its parts.”

Aristotle
Greek philosopher and scientist

16. “We can achieve more together than we can alone.”

Philip Green
British former CEO and Chairman of Arcadia Group

17. “Teamwork is the ability to work together toward a common vision. The ability to direct individual accomplishments toward organizational objectives. It is the fuel that allows common people to attain uncommon results.”

Andrew Carnegie
American industrialist

18. “Teamwork divides the task and multiplies the success.”

Unknown

19. “Coming together is a beginning. Keeping together is progress. Working together is success.”

Henry Ford
American industrialist

20. “Collaboration allows us to achieve more than we ever could alone.”

Mark Zuckerberg
CEO of Facebook

21. “None of us is as smart as all of us.”

Ken Blanchard
American author and management expert

22. “A lack of trust is a major impediment to teamwork.”

John Wooden
American former college basketball coach

23. “Trust is the foundation of teamwork, and teamwork is the foundation of success.”

Idowu Koyenikan
Nigerian author and speaker

24. “When people are working together, they don’t need to be told what to do. They know what needs to be done.”

Lou Holtz
American former football coach

25. “A team is only as strong as its weakest link.”

Unknown

26. “The greatest thing in the world is to know how to belong to a team.”

John Wooden
American former college basketball coach

27. “Collaboration allows us to take our collective strengths and make them stronger.”

Marillyn Hewson
CEO of Lockheed Martin

28. “There is no limit to what can be accomplished when no one cares who gets the credit.”

John Wooden
American former college basketball coach

29. “If everyone is moving forward together, then success takes care of itself.”

Henry Ford
American industrialist

30. “Walk with the dreamers, the believers, the courageous, the cheerful, the planners, the doers, the successful people with their heads in the clouds and their feet on the ground. Let their spirit ignite a fire within you to leave this world better than you found it.”

Wilferd A. Peterson
American author

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Successful teams share several similarities: Teamwork quotes about what makes a great team

Successful teams work together seamlessly to achieve their goals … and whether those goals exist in the workplace, on a sports field, or in any other setting, the hallmarks of a great team are always the same.

In this section, we’ll explore some of the key traits and characteristics that define a great team, as described by some of the most insightful and inspiring individuals of our time.

From trust and communication to shared goals and a positive attitude, these quotes capture the essence of what makes a team truly great.

31. “It’s not the will to win that matters — everyone has that. It’s the will to prepare to win that matters.”

Paul “Bear” Bryant
American former college football coach

32. “The best teamwork comes from men who are working independently toward one goal in unison.”

James Cash Penney
American Founder of J.C. Penney

33. “Success requires unity of effort.”

Dwight D. Eisenhower
Former President of the United States

34. “A team that trusts is a team that triumphs.”

Unknown

35. “A successful team is a group of many hands but of one mind.”

Bill Bethel
Business consultant

36. “The cornerstone of a great team is trust, without it, no amount of talent or skill can compensate.”

Michael Jordan
American former professional basketball player

37. “The highest levels of performance come to those who trust their teammates.”

Ross Perot
American Founder of Electronic Data Systems

38. “The best teams have trust. They trust in each other and they trust in their coaches.”

Vince Lombardi
American former professional football coach

39. “One man can be a crucial ingredient on a team, but one man cannot make a team.”

Kareem Abdul-Jabbar
American former professional basketball player

40. “The best teams are made up of a collection of people who complement each other and work together to achieve a common goal.”

Sheryl Sandberg
COO of Facebook

41. “If a team is to reach its potential, each player must be willing to subordinate his personal goals to the good of the team.”

Bud Wilkinson
American former professional football player, coach, and broadcaster

42. “The mark of a great team is not the absence of conflict, but the ability to handle conflict by focusing on common goals.”

Pat Summitt
American former college basketball coach

43. “The most important aspect of a team is trust. If a team can’t trust each other, it will never be successful.”

Phil Jackson
American former professional basketball coach

44. “The key to successful teamwork is communication.”

Michael Jordan
American former professional basketball player

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When the going gets tough: Teamwork quotes about perseverance

Whether it’s overcoming a difficult project, navigating office politics, or simply facing unexpected roadblocks, perseverance is what sets successful teams apart.

The following quotes capture the spirit of perseverance and provide inspiration for teams that are facing challenges. Remember that through teamwork, anything is possible!

45. “The difference between try and triumph is just a little umph.”

Unknown

46. “Champions keep playing until they get it right.”

Billie Jean King
American former professional tennis player

47. “The greatest glory in living lies not in never falling, but in rising every time we fall.”

Nelson Mandela
Former President of South Africa

48. “A successful person is one who can lay a firm foundation with the bricks that others throw at him or her.”

David Brinkley
American former newscaster

49. “Success is not final, failure is not fatal: it is the courage to continue that counts.”

Winston Churchill
Former Prime Minister of the United Kingdom

50. “Successful people do what unsuccessful people are not willing to do. Don’t wish it were easier; wish you were better.”

Jim Rohn
American entrepreneur and motivational speaker

51. “I have not failed. I’ve just found 10,000 ways that won’t work.”

Thomas Edison
American inventor and businessman

52. “Believe in yourself and all that you are. Know that there is something inside you that is greater than any obstacle.”

Christian D. Larson
American author

53. “Success is how high you bounce when you hit bottom.”

George S. Patton
American general

54. “I have failed again and again throughout my life. And that is why I succeed.”

Michael Jordan
American former professional basketball player

55. “You may encounter many defeats, but you must not be defeated. In fact, it may be necessary to encounter the defeats, so you can know who you are, what you can rise from, how you can still come out of it.”

Maya Angelou
American poet and civil rights activist

56. “Our greatest weakness lies in giving up. The most certain way to succeed is always to try just one more time.”

Thomas Edison
American inventor and businessman

57. “Perseverance is not a long race; it is many short races one after another.”

Walter Elliott
Scottish author and clergyman

58. “Don’t watch the clock; do what it does. Keep going.”

Sam Levenson
American humorist and writer

59. “Fall seven times, stand up eight.”

Japanese Proverb

60. “Never give up, for that is just the place and time that the tide will turn.”

Harriet Beecher Stowe
American abolitionist and author

61. “There is no failure, only feedback.”

Robert Allen
American entrepreneur and author

62. “It’s not how far you fall, but how high you bounce that counts.”

Zig Ziglar
American author and motivational speaker

63. “Keep on going, and the chances are that you will stumble on something, perhaps when you are least expecting it. I never heard of anyone ever stumbling on something sitting down.”

Charles F. Kettering
American inventor, engineer, and businessman

64. “You miss 100% of the shots you don’t take.”

Wayne Gretzky
Canadian former professional ice hockey player

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Having the right stuff: Teamwork quotes about achieving success

Success typically involves some combination of determination, hard work, and perseverance. In this section, we’ll delve into a compilation of quotes that provide insight into what it takes to be successful.

Whether you’re searching for guidance to reach your own personal goals, or seeking to motivate your team to success, these quotes offer a wealth of insights.

So, let’s dive in and discover what it takes to be successful from some of the greatest thinkers of our generation.

65. “Success is the result of perfection, hard work, learning from failure, loyalty, and persistence.”

Colin Powell
American former Secretary of State

66. “It’s not about being the best. It’s about being better than you were yesterday.”

John Wooden
American former college basketball coach

67. “Success is a journey, not a destination. The doing is often more important than the outcome.”

Arthur Ashe
American former professional tennis player

68. “Success is the sum of small efforts, repeated day in and day out.”

Robert Collier
American author and publisher

69. “Success is the result of focusing the full power of all you are on what you have a burning desire to achieve.”

Wilferd A. Peterson
American author

70. “Success is not a one-time event. It’s a process that continues every day.”

John C. Maxwell
American leadership expert, author, coach, and speaker

71. “The most important measure of how good a game I’d played or how good a practice I’d had was what I did in the last five minutes of the game or the last twenty minutes of the practice. Victory is won not in miles but in inches. Win a little now, hold your ground, and later, win a little more.”

Pat Riley
American former professional basketball player and coach

72. “Success is not the key to happiness. Happiness is the key to success.”

Steve Jobs
American Cofounder of Apple Inc.

73. “Successful people never worry about what others are doing.”

John C. Maxwell
American leadership expert, author, coach, and speaker

74. “Successful people are not afraid of failure. They know failure is just a step towards success.”

Michael Jordan
American former professional basketball player

75. “Success is the product of daily habits, not once in a while breakthroughs.”

John C. Maxwell
American leadership expert, author, coach, and speaker

76. “Success is where preparation and opportunity meet.”

Bobby Unser
American race car driver

77. “Successful people are willing to face their fears and overcome them.”

Brian Tracy
Canadian-American motivational speaker and author

78. “Success is a process, not a destination.”

Harvey Mackay
American entrepreneur and author

79. “Success is never final, and failure is never fatal. It’s courage that counts.”

John Wooden
American former college basketball coach

80. “Individual commitment to a group effort – that is what makes a team work, a company work, a society work, a civilization work.”

Vince Lombardi
American former professional football coach

81. “The only place where success comes before work is in the dictionary.”

Vidal Sassoon
British hairdresser and businessman

82. “The difference between successful people and really successful people is that really successful people say no to almost everything.”

Warren Buffett
American investor, philanthropist, and CEO of Berkshire Hathaway

83. “Don’t wait for opportunities, create them.”

Unknown

84. “The only way to achieve success is to keep moving forward.”

Walt Disney
American Cofounder of The Walt Disney Company

85. “Success is simple. Do what’s right, the right way, at the right time.”

Arnold H. Glasow
American writer and humorist

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Taking ownership is key: Teamwork quotes about accountability

If you’ve ever been on a team where someone shirked responsibility and left everyone else to pick up the slack, you’re already well-aware why accountability is such a crucial aspect of successful teamwork.

To drive that point home, we’ve compiled a collection of quotes that highlight the importance of accountability when it comes to teams.

So, read on to get inspired about taking ownership today — or to find a quote you can add to your email signature to (discreetly!) inspire the slackers on your team.

86. “Without accountability, there can be no trust.”

Stephen Covey
American educator, author, businessman, and keynote speaker

87. “Accountability separates the wishers in life from the action-takers that care enough to see things through to completion.”

Chris Hardy
American speaker and author

88. “Accountability is the bridge between goals and accomplishment.”

John C. Maxwell
American leadership expert, author, coach, and speaker

89. “Camaraderie doesn’t happen by accident; developing a strong sense of trust, accountability, and togetherness around team goals requires intentional effort.”

Don Yaeger
American journalist

90. “Transparency increases credibility and accountability.”

Park Won-soon
South Korean politician

91. “Accountability is the key to unlocking unlimited potential.”

Unknown

92. “Accountability breeds response-ability.”

Stephen Covey
American educator, author, businessman, and keynote speaker

93. “If you are building a culture where honest expectations are communicated and peer accountability is the norm, then the group will address poor performance and attitudes.”

Henry Cloud
American psychologist

94. “The best kind of accountability on a team is peer-to-peer. Peer pressure is more efficient and effective than going to the leader, anonymously complaining, and having them stop what they are doing to intervene.”

Patrick Lencioni
American writer

95. “We either believe in accountability or we don’t.”

Dana Loesch
American activist

96. “We need, first of all, for there to be accountability, for there to be somebody who is responsible for enforcing standards and holding people’s feet to the fire.”

Jennifer Granholm
American politician

97. “Great companies have high cultures of accountability, it comes with this culture of criticism I was talking about before, and I think our culture is strong on that.”

Steve Ballmer
American businessman

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Being the head honcho: Teamwork quotes about leadership

A strong leader sets the tone for the entire team, inspires and motivates its members, and helps to ensure that everyone is working towards the same goal.

Because the leader acts as the driving force behind the team’s success, their actions and attitudes have a significant impact on the team’s performance and morale … which is why a great leader is critical to the formation of a strong team.

In this section, we’ve gathered a collection of quotes about what great leadership looks like in a team setting. Whether you’re a seasoned leader or just starting to step into a leadership role, these quotes will provide insights and inspiration to help you lead your team to success.

98. “The great leaders are like the best conductors — they reach beyond the notes to reach the magic in the players. They listen with their eyes and their ears, with every fiber of their being. The best conductors are those who reach into their own hearts and give something of themselves that they can never get back. They create a special blend of sound and silence, of perfection and humanity. It’s a delicate balance, one that requires not only great skill, but great love.”

Robert Dilenschneider
American author and Founder of The Dilenschneider Group

99. “A leader is one who knows the way, goes the way, and shows the way.”

John C. Maxwell
American leadership expert, author, coach, and speaker

100. “Leadership is not about being in charge. It’s about taking care of those in your charge.”

Simon Sinek
British-American author and speaker

101. “A leader takes people where they want to go. A great leader takes people where they don’t necessarily want to go, but ought to be.”

Rosalynn Carter
American former First Lady

102. “A good leader takes a little more than his share of the blame, a little less than his share of the credit.”

Arnold H. Glasow
American humorist

103. “The greatest leader is not necessarily the one who does the greatest things. He is the one that gets the people to do the greatest things.”

Ronald Reagan
American former President

104. “The most powerful leadership tool you have is your own personal example.”

John Wooden
American former college basketball coach

105. “The task of leadership is not to put greatness into humanity, but to elicit it, for the greatness is already there.”

John Buchan
Scottish novelist and historian

106. “Leadership is not about being in control. It’s about taking care of those in your charge.”

Simon Sinek
British-American author and speaker

107. “The best leaders are those most interested in surrounding themselves with assistants and associates smarter than they are.”

John C. Maxwell
American leadership expert, author, coach, and speaker

108. “A true leader has the confidence to stand alone, the courage to make tough decisions, and the compassion to listen to the needs of others.”

Douglas MacArthur
American former General

109. “A leader is best when people barely know he exists, when his work is done, his aim fulfilled, they will say: we did it ourselves.”

Lao Tzu
Chinese philosopher

110. “Leadership is the capacity to translate vision into reality.”

Warren Bennis
American scholar, organizational consultant, and author

111. “Great leaders are willing to sacrifice their own personal interests for the good of the team.”

John Wooden
American former college basketball coach

112. “The most effective way to do it, is to do it.”

Amelia Earhart
American aviator

113. “Leadership is not a person or a position. It is a complex moral relationship between people, based on trust, obligation, commitment, emotion, and a shared vision of the good.”

Joanne B. Ciulla
American scholar

114. “Leadership is lifting a person’s vision to high sights, the raising of a person’s performance to a higher standard, the building of a personality beyond its normal limitations.”

Peter F. Drucker
Austrian-American management consultant and educator

115. “To handle yourself, use your head; to handle others, use your heart.”

Eleanor Roosevelt
Former First Lady of the United States

116. “The most effective leaders are those who have the courage to challenge their own beliefs and assumptions.”

Unknown

117. “The key to successful leadership today is influence, not authority.”

Ken Blanchard
American author and speaker on management

118. “The leader has to be practical and a realist, yet must talk the language of the visionary and the idealist.”

Eric Hoffer
American social writer and philosopher

119. “The leader is one who mobilizes others toward a goal shared by leaders and followers.”

Rosalynn Carter
Former First Lady of the United States

120. “The best leaders are those who can also be followers. They are people who understand that the group is greater than the individual.”

John C. Maxwell
American leadership expert, author, coach, and speaker

121. “The best way to predict the future is to create it.”

Peter F. Drucker
Austrian-American management consultant and educator

122. “The most important thing about leadership is that it transforms ordinary people into great people.”

John C. Maxwell
American leadership expert, author, coach, and speaker

123. “The most dangerous leadership myth is that leaders are born — that there is a genetic factor to leadership. That’s nonsense; in fact, the opposite is true. Leaders are made rather than born.”

Warren Bennis
American scholar, organizational consultant, and author

124. “The best leaders are those who are able to inspire others to greatness.”

John C. Maxwell
American leadership expert, author, coach, and speaker

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Laughter is the best medicine: Funny teamwork quotes

We’ve saved the best quotes for last … now that you’ve been inspired, motivated, and awed by the power of teamwork, it’s time to laugh!

In this section, you’ll find a collection of funny teamwork quotes that offer a lighthearted perspective on the challenges and rewards of working together.

So take a break from all the oh-so-serious quotes and enjoy some humorous takes on teamwork, many of which you may remember from your favorite movies and TV shows!

125. “Together, we can do anything … except maybe math.”

The Simpsons
American TV show

126. “A team is only as strong as its coffee supply.”

Friends
American TV show

127. “One man alone can be pretty dumb sometimes, but for real bona fide stupidity, there ain’t nothin’ can beat teamwork.”

Edward Abbey
American author

128. “Alone we can do so little, but together we can order a large pizza with extra toppings.”

Unknown

129. “Sure, there’s no ‘i’ in team, but there is an ‘m’ and an ‘e’.”

Kevin Myers
Irish journalist

130. “Teamwork means never having to take all the blame yourself.”

Stephen Hawking
English theoretical physicist

131. “A good team is like a casserole, only those close to you know what goes into it.”

Unknown

132. “Together, we’re like a group of superheroes, just without the superpowers or the cool costumes.”

Modern Family
American TV show

133. “We’re like a puzzle, every piece is important, even the weird shaped ones.”

Fringe
American TV show

134. “When a team works together, it’s like a well-oiled machine, just with a lot more yelling and confusion.”

Veep
American TV show

135. “A team is like a family, and sometimes you just want to strangle your little brother.”

Friends
American TV show

136. “The only way to survive a disaster is with teamwork and lots of snacks.”

The Office
American TV show

137. “Together, we’re like a well-oiled machine… as long as no one puts in the wrong oil.”

Parks and Recreation
American TV show

138. “We’re like a well-choreographed dance troupe, if the dance was falling down stairs.”

The Big Bang Theory
American TV show

139. “A team is only as good as its weakest player, unless that player is Chandler Bing.”

Friends
American TV show

140. “TEAMWORK: A few harmless flakes working together can unleash an avalanche of destruction.”

Justin Sewell
American author

141. “I love teamwork. I love the idea of everyone rallying together to help me win.”

Jarod Kintz
American author

142. “Would I rather be feared or loved? Easy — both. I want people to be afraid of how much they love me.”

The Office
American TV show

143. “Two heads are better than one, unless there’s a better head out there.”

Goldmember
American movie

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Live Your Best (Team) Life! Our Top 10 Tips for Fostering Teamwork

We hope that the collection of quotes we’ve curated has brought you the full range of good feels — laughter, inspiration, and enthusiasm for what your team can achieve when its members work together! Now, it’s time to build on what you’ve learned thus far.

In the following section, we’re going to share our 10 best tips for fostering teamwork. So, keep reading to discover actionable strategies that’ll help you strengthen teamwork in your workplace.

1. Clearly define roles and responsibilities

One way to promote teamwork is by clearly defining each team member’s role and responsibilities. Doing this is crucial because it sets the foundation for effective collaboration, while also helping to avoid confusion, misunderstandings, and duplicated efforts.

When everyone knows what they’re responsible for, they can focus on their own tasks more efficiently, which can lead to higher quality work and better results. Plus, clearly defined roles and responsibilities increase job satisfaction, improve morale, and ultimately, lead to a more successful team!

2. Establish ground rules

Ground rules offer a set of guidelines that dictate how team members should behave and communicate with each other. When rules are in place, team members have a common understanding of what is acceptable behavior, which can help to prevent conflicts and promote a positive working environment.

For example, some of the ground rules for a team might include: treating other members with dignity and respect, being open to new ideas, following through on commitments, and remaining truthful and transparent in communications.

As you can probably imagine, rules like these help to create a collaborative working environment. Even better, because team members understand what’s expected of them and each other, it’s not only easier for them to get along, but they can also achieve more together, through the magic of synergy. Woot-woot!

3. Foster a positive, inclusive culture

Teamwork flourishes in positive workplaces where everyone feels valued, respected, and supported. Because team members are more motivated, happy, and engaged in these environments, they’re better collaborators, which helps to create a thriving team dynamic.

Of course, one of the keys to fostering a positive culture is to promote inclusivity and diversity. In practice, this means that you’ll want to be sure to welcome different perspectives and backgrounds, as well as to encourage team members to bring their unique experiences and ideas to the table.

By doing so, not only can teams benefit from the creativity and innovation that comes from diverse perspectives, but they can also avoid the limitations of groupthink.

Additionally, it’s important for leaders to lead by example. For instance, if leaders demonstrate a positive attitude and foster a supportive work environment, team members are much more likely to follow suit.

4. Promote team-building activities outside the office

Another great way to foster teamwork is by promoting team-building activities outside the office, such as a team outing to a sporting event or a group volunteer project.

Activities like these have many benefits. For one, they help to build stronger relationships and a sense of community among team members. Because team members get to know each other on a personal level, they begin to trust and support each other more in the workplace.

Additionally, team-building activities can help to break down barriers and improve communication. When team members are participating in an activity together, they’re more likely to open up and share their thoughts and ideas. This can help to build a sense of collaboration, even when they’re not working on a specific project together.

Just keep in mind when planning activities that it’s important to make sure everyone on the team has the opportunity to participate. This might mean providing transportation, covering the cost of the activity, or providing accommodations for team members with disabilities.

You’ll also want to choose outings that align with your team’s interests and strengths. For example, if your team is highly competitive, a sporting event or a scavenger hunt might be a good fit. On the other hand, if your team is more focused on community service, a volunteer project might be a better bet.

By providing opportunities for team members to interact, bond, and have fun outside of work,you can help to build stronger team relationships and ensure that members work together more effectively.

5. Communicate clearly

Clear communication can help team members avoid misunderstandings, resolve conflicts, and work together more efficiently. So, how can teams get good at communicating? Great question!

One way is by clarifying expectations around which communication channels should be used by your team and in what scenarios. For example, you might establish a guideline that your team will use email for routine updates, while reserving meetings for more complex or sensitive discussions.

You can also improve communication by asking whether everyone on the team understands or has questions after sending a written communication or explaining something verbally. This gives people the opportunity to seek clarification as needed, so misunderstandings don’t continue unchecked.

Finally, for teams that aren’t working remotely, members should aim to communicate in-person when possible. As wonderful as written communication is, it lacks certain cues like tone and body language, which unfortunately, makes emails and texts more prone to misinterpretation.

6. Kick off new projects with brainstorming sessions

Brainstorming is a great way to kick off new projects because it fosters teamwork and encourages collaboration. By bringing together a diverse group of individuals with different backgrounds, skills, and perspectives, brainstorming sessions can help generate a wide range of ideas and possibilities that wouldn’t be feasible if each person were working alone.

Through the exchange of ideas and active listening, team members can build trust, respect, and understanding of each other, which can lead to more effective communication and collaboration throughout the project.

Brainstorming also creates a sense of ownership and shared responsibility for the project among the team members, increasing their motivation and engagement in the work.

Finally, by involving everyone in the initial stages of the project, brainstorming can lead to better outcomes and more successful project implementation, as the team members feel invested in the project and are more likely to work together towards a common goal.

7. Avoid micromanaging … and trust your team

Micromanaging sends a message to team members that they can’t be trusted. And as you can imagine, that negative message can lead to low morale, reduced motivation, and less creativity.

By contrast, when managers and coworkers show their teams they trust them by providing the autonomy they need to do their work, team members feel empowered and engaged.

Trust also helps to build a sense of ownership and accountability among team members, which can foster greater creativity and innovation.

8. Provide feedback

Feedback is an essential component of fostering teamwork, because it encourages collaboration and continuous improvement.

By providing constructive feedback, team members can share their observations and insights on each other’s performance, and help identify areas for improvement or development.

This habit creates a culture of trust and respect, where team members feel comfortable giving and receiving feedback, and are committed to helping each other grow and develop.

Additionally, feedback can help clarify expectations, improve communication, and build stronger relationships among team members. It can also help avoid misunderstandings and conflicts that can arise from differences in perception or interpretation.

As a result, feedback is a vital tool for helping team members work together more effectively and achieve their shared goals, while building a sense of community and shared responsibility.

9. Offer training and development opportunities

Offering training and development opportunities is a powerful strategy for fostering teamwork, as it provides team members with the resources they need to build their skills and knowledge, and improve their performance. Plus, because team members feel valued and supported when offered these types of opportunities, they tend to be more motivated and engaged.

Additionally, training and development initiatives create a culture of continuous learning, where team members are encouraged to explore new ideas and approaches and share their knowledge and experience with each other. This leads to more effective collaboration, as team members are better equipped to contribute their unique strengths and expertise to team projects.

Furthermore, by gaining a greater understanding of each other’s skills and abilities through training and development opportunities, team members can build trust and respect among each other. They’re better able to appreciate and utilize each other’s strengths and expertise, which can lead to improved communication and stronger working relationships.

Finally, by investing in the growth and development of team members, organizations can create a more skilled and adaptable workforce that is better equipped to navigate the challenges and opportunities of today’s rapidly changing business environment.

Image represents team excellence

10. Reward team excellence

Rewarding team excellence is a powerful way to foster teamwork, as it creates a culture of recognition and appreciation, which can increase team members’ motivation and engagement.

When team members are recognized and rewarded for their contributions to the team’s success, it creates a sense of shared ownership and responsibility, and reinforces the idea that the team’s achievements are the result of collective effort.

Moreover, recognizing and rewarding team excellence can help build trust and respect among team members, as they learn to appreciate and celebrate each other’s strengths and accomplishments. It can also encourage healthy competition and collaboration, as team members strive to work together towards a common goal and exceed their own performance expectations.

In addition, rewarding team excellence can help create a positive feedback loop, where the team’s success is reinforced and encouraged, leading to increased motivation, commitment, and a desire to continue achieving at a high level. This can lead to sustained excellence and success for the team and the organization as a whole.

In Conclusion

In conclusion, teamwork is an essential component of success in any organization, and the motivational teamwork quotes we’ve shared today can help inspire your team to work collaboratively towards a common goal.

Moreover, our top 10 tips for fostering teamwork provide actionable strategies that can help you create a culture of collaboration and shared responsibility in your workplace.

By implementing these tips, you can encourage your team members to build their skills and knowledge, provide feedback and recognition, and work together towards a common goal.

Overall, the journey towards building a great team is an ongoing one, but by taking inspiration from these quotes and implementing the strategies we’ve shared, you can create a positive and supportive work environment that fosters teamwork and drives success.

Just remember that with hard work, commitment, and a shared sense of purpose, there’s no limit to what your team can achieve!

Action Items 101: A Comprehensive Guide to Effective Task Management

Illustration of two men where one is writing on a giant mobile, setting the clock for their deadlines and the other is marking a giant calendar to set their targets or goals.

Welcome to the world of action items – the backbone of any project, the key to getting things done, and the difference between success and failure. Whether you’re a seasoned project manager or a novice entrepreneur, you’ve probably heard the term “action items” being thrown around a lot. But what exactly are they? And why do they matter so much?

Think of action items as the building blocks of any project or task. They are specific, measurable, and achievable steps that need to be taken to accomplish a goal or complete a task. They are the tiny pieces of the puzzle that, when put together, create a masterpiece. Without action items, your project is just a big, amorphous blob – an idea that has yet to be transformed into reality.

In this comprehensive guide, we’ll take a deep dive into the world of action items, exploring their many facets and providing you with everything you need to know to use them effectively. From the basics of task management to the nuances of delegation and accountability, we’ll cover it all. By the end of this guide, you’ll be armed with the knowledge, tools, and strategies you need to turn your projects into success stories.

So, whether you’re a busy professional juggling multiple projects or a student trying to keep track of your assignments, this guide is for you. Get ready to learn, grow, and take action like never before. Let’s dive in!

Image represents a girl stressed out due to her workload.

Why Action Items Are Critical for Startups and Individuals Alike

When you’re trying to build a successful startup or manage your personal to-do list, the last thing you want is to feel overwhelmed and disorganized. That’s where action items come in. Action items are individual tasks or steps that need to be completed in order to achieve a larger goal or project.

Having a comprehensive list of action items can make all the difference in helping you achieve your goals and stay on track. By breaking down larger projects into smaller, actionable steps, you can approach your work with greater clarity and focus. This is especially important for startups, where the to-do list can quickly become overwhelming and difficult to manage without a clear system in place.

But it’s not just startups that can benefit from action items. Individuals who want to be more productive and organized can also use action items to streamline their tasks and achieve their goals more efficiently. Whether it’s planning a wedding, remodeling a house, or just trying to stay on top of household chores, having a clear list of action items can help you stay on track and avoid feeling overwhelmed.

The importance of action items extends beyond just personal and professional tasks, too. Professionals use them to manage tasks and ensure that necessary actions are completed efficiently. In medicine, for instance, doctors and nurses rely on action items to coordinate patient care and guarantee timely completion of tasks.

In short, action items are a critical component of effective task management, whether you’re a startup founder or an individual looking to stay on top of your to-do list. So, let’s dive into how you can create a comprehensive list of action items and put them into practice in your work and personal life.

10 Essential Action Items Strategies

1. Start with a clear goal in mind.

Ready to crush your goals and dominate your to-do list? It all starts with a clear goal in mind. Without a defined target to shoot for, it’s easy to get lost in a sea of endless tasks and priorities. But fear not! By starting with a crystal-clear objective, you’ll be able to focus your efforts and make progress with purpose.

So, let’s break it down. Imagine you’re working on a project to launch a new product. To achieve this lofty goal, you’ll need to conduct market research, develop a marketing plan, create product prototypes, and launch a website – just to name a few. But how do you make sure you’re tackling these tasks with precision and purpose? It all begins with a few key questions.

Ask yourself: What exactly do you want to achieve? What’s your vision for this project? And most importantly, what are the specific steps you need to take to make it happen? By answering these questions and mapping out a clear plan of action, you’ll be able to identify the critical action items and stay on track throughout the process. So let’s get started – set your sights on that goal and get ready to make it happen!

2. Prioritize your action items.

To prioritize effectively, start by getting clear on your goals and objectives. Knowing what you’re aiming for will help you identify which action items are most critical. For example, if your goal is to launch a new product, you may want to prioritize action items that are directly related to that goal, such as product design or market research.

Once you have a clear understanding of your goals, start prioritizing your action items based on their level of importance and urgency. You can use a simple system like high/medium/low priority or assign numerical values to each item.

Remember to consider both short-term and long-term goals when prioritizing. While urgent tasks may demand your attention, it’s important to also make time for important but less urgent tasks that will help you achieve your long-term goals.

A helpful tip is to group related action items together. By tackling related tasks as a unit, you can streamline your work and make the most of your time and effort.

When you prioritize your action items, you can ensure that you’re focusing on the tasks that will have the greatest impact on your success. So take a deep breath, start prioritizing, and watch as every task counts towards your ultimate goals.

3. Set deadlines for each action item.

Image represents a team setting deadline on calendar.

Deadlines can be a powerful motivator, and setting them for each of your action items is a crucial component of effective task management. Whether you’re working on a major project or simply trying to stay on top of your to-do list, here are some tips to help you set effective deadlines:

Think about your overall goals: When setting deadlines, it’s important to think about your overall goals and which action items are most critical to achieving them. By focusing on the most important tasks first, you can make sure that you’re making progress towards your ultimate objectives.

Be realistic: It’s important to set deadlines that are realistic and achievable. Take into account the complexity of each task, the resources available to you, and any other factors that may impact your ability to complete the task on time.

Break projects down into smaller tasks: Breaking larger projects down into smaller tasks with individual deadlines can help ensure that you stay on track and make steady progress.

Track your progress visually: Using a visual aid such as a calendar or whiteboard can help you keep track of each action item and its corresponding deadline. This can help you see how far you’ve come and what you still need to accomplish.

Communicate with your team: If you’re working with a team, it’s important to communicate your deadlines clearly and ensure that everyone is on the same page. This can help you avoid confusion and ensure that everyone is working towards the same goals.

By setting effective deadlines for each of your action items, you can stay focused, motivated, and on track towards achieving your goals. So don’t be afraid to set deadlines that are both realistic and ambitious – with the right mindset and tools, you can accomplish anything you set your mind to.

4. Break down large projects into smaller, more manageable action item.

Image represents to do's being sorted by people in the office.

When it comes to tackling big projects, it’s easy to feel intimidated and unsure of where to begin. That’s where breaking down large projects into smaller, more manageable action items comes in. Not only does this help you approach the project with greater clarity and focus, but it can also make the process more fun and exciting.

Think of it like solving a puzzle. Each small task is like a piece of the puzzle, and as you complete each one, you get one step closer to the finished product. By using a technique called “chunking,” you can break the project into specific, actionable tasks that can be completed in a shorter amount of time. This not only makes the project more manageable but also gives you a sense of accomplishment as you complete each task.

Breaking down large projects into smaller action items is also a great way to delegate tasks to team members or collaborators. By assigning specific tasks to each person, you can ensure that everyone is working towards the same goal and can work more efficiently.

So whether you’re planning a big event, writing an article, or working on a complex project, remember to break it down into smaller action items. Not only will it make the process more manageable, but it will also make it more enjoyable as you see the progress you’re making.

5. Assign action items to specific team members or individuals.

Image represents tasks being delegated to people.

To assign action items effectively, it’s important to first have a clear understanding of each team member’s strengths, weaknesses, and areas of expertise. This will help you identify who is best suited to each task, and ensure that everyone is working on tasks that align with their skills and abilities.

It’s also important to communicate clearly and openly with your team members when assigning tasks. Be transparent about the goal and the importance of each task, and be sure to answer any questions or concerns that team members may have.

For example, in a software development project, the project manager might assign action items to specific team members based on their roles and responsibilities. The lead developer might be responsible for coding and testing, while the UI/UX designer might be responsible for creating the interface and user experience. The project manager might be responsible for overseeing the entire project and ensuring that all action items are completed on time and within budget.

In other industries, such as construction or manufacturing, team members might be assigned action items based on their areas of expertise. For example, an electrical engineer might be responsible for designing the electrical systems for a building, while a structural engineer might be responsible for designing the building’s framework.

Another key factor in effective task management is delegating responsibility. While assigning tasks to team members is important, it’s also important to empower team members to take ownership of their tasks and work independently. By giving team members the tools and resources they need to complete their tasks, and by providing guidance and support when needed, you can help them succeed and feel confident in their abilities.

6. Use a digital or physical tool to track your action items.

Image represents Teamly interface.

Keeping track of all your action items can be challenging, especially if you have a lot of them. This is where digital or physical tools come in handy. Using a tool to track your action items can help you stay organized, focused, and on track.

Digital tools can be particularly useful for remote teams or individuals who need to collaborate from different locations. There are many options available, such as project management software, to-do list apps, and even chat platforms with built-in task management features.

One example of a great tool for tracking action items is Teamly. With Teamly, you can keep track of all your tasks and projects in one central location. You can also communicate with team members in real-time and easily assign and track tasks.

Teamly also offers workflow and task management features to help you stay organized and focused. You can break down larger projects into smaller, more manageable tasks and set deadlines to help you stay on track. Additionally, you can use the screen capture video and audio recording feature to quickly explain tasks or share updates with team members.

Using a tool to track your action items not only helps you stay organized but also provides a visual representation of your progress. You can easily see which action items are completed, which ones are in progress, and which ones need attention. This can help you make informed decisions and adjust your priorities accordingly.

7. Review your action items regularly.

Image represents a lady checking action items carefully.

Reviewing your action items regularly is like giving your car a regular tune-up – it keeps your tasks running smoothly and prevents any potential issues from turning into bigger problems. Plus, it helps you stay on track and avoid any last-minute surprises.

But reviewing your action items doesn’t have to be a dull chore. Make it exciting by setting aside some time each week or month to check your progress and celebrate your achievements. Use this time to reflect on your accomplishments and identify any areas where you could improve.

You can also use this time to share your progress with others, whether it’s a boss, coworker, or accountability partner. Sharing your successes and challenges can help you stay motivated and receive feedback that can help you improve.

And don’t be afraid to get creative with your review process. Try different methods to keep it interesting, like using a whiteboard to visualize your progress or setting up a rewards system for achieving your goals.

Remember, reviewing your action items regularly is an important step in effective task management. It helps you stay on track, make progress, and ultimately achieve your goals. So, don’t skip this crucial step – make it a fun and exciting part of your routine.

8. Use action verbs to describe your action items.

Image represents a man writing detailed tasks on the board.

Using action verbs to describe your action items is an incredibly effective way to ensure that everyone knows exactly what needs to be done. Instead of using vague or passive language, action verbs make it clear what action needs to be taken, by whom, and by when.

For example, instead of saying, “research the market,” you might say, “conduct a comprehensive market analysis.” The latter statement is much clearer and more specific, making it easier for everyone to understand exactly what needs to be done.

Using action verbs also helps ensure that everyone is on the same page. It eliminates confusion about who is responsible for what and what the next steps are.

But using action verbs doesn’t mean you have to be boring. You can still inject personality and humor into your action items. For example, instead of “complete the monthly sales report,” you could say “crush the monthly sales report like a boss.”

The key is to strike a balance between clear, concise language and a tone that is engaging and exciting. When you use action verbs to describe your action items, you’ll be able to keep your team focused and motivated to achieve your goals.

9. Be specific and detailed when describing your action items.

So, how do you ensure that your action items are specific and detailed? One tip is to use SMART criteria: Specific, Measurable, Achievable, Relevant, and Time-bound. By following these criteria, you can create action items that are clear, concise, and easy to understand.

For example, instead of saying “complete project,” you can make it more specific by saying, “write a 10-page report on the project by Friday, including a summary of findings and recommendations for improvement.” This not only gives a clear direction on what needs to be done but also sets a deadline and outlines the specific deliverables.

Being specific and detailed also means providing clear instructions on how to complete the task. This can include any necessary steps or guidelines, as well as any relevant links or resources. It’s also helpful to provide examples of what a completed task should look like, or what the end result should be.

When assigning action items to team members, make sure to communicate all the necessary information and provide any necessary resources. This will help ensure that everyone is on the same page and can work efficiently towards completing the task.

By being specific and detailed in your action items, you can ensure that tasks are completed efficiently and effectively. So, take the time to provide all the necessary details and instructions, and use action verbs to make it clear what needs to be done.

10. Celebrate your accomplishments.

We all know that achieving our goals and completing our action items can be a challenging journey. That’s why it’s important to celebrate our accomplishments, no matter how big or small they may be. Taking the time to recognize and celebrate our progress can help keep us motivated and focused on achieving even more in the future.

So, how can we celebrate our accomplishments? There are many ways to do so! Here are some ideas:

  • Treat yourself to something special: Did you just complete a big project or achieve a major goal? Treat yourself to something that you’ve been wanting for a while, whether it’s a nice meal at your favorite restaurant or a weekend getaway.
  • Share your success with others: Don’t be afraid to share your success with others. Tell your family and friends about your accomplishment, post about it on social media, or share it with your coworkers. Celebrating your success with others can make it even more special.
  • Reflect on your journey: Take some time to reflect on the journey that brought you to your accomplishment. Think about the challenges you overcame, the lessons you learned, and the people who supported you along the way.
  • Set new goals: Celebrating your accomplishments doesn’t mean that you’re done achieving things. Use your success as motivation to set new goals and continue to challenge yourself.
  • Give yourself a pat on the back: Sometimes, the simplest way to celebrate an accomplishment is just to give yourself a pat on the back. Acknowledge your hard work and give yourself credit for what you’ve achieved.

Remember, celebrating your accomplishments isn’t just about recognizing your success. It’s also a way to stay motivated and focused on achieving even more in the future. So, take the time to celebrate your accomplishments and use them as fuel to keep pushing forward.

Common Pitfalls in Action Item Management

Image represents a man failing to meet deadline.

Effective task management is not just about creating a list of action items; it’s also about avoiding common pitfalls that can lead to unsuccessful outcomes.

Here are some of the most common pitfalls in action item management and how to avoid them:

Failing to prioritize action items: Without proper prioritization, action items can quickly become overwhelming and unmanageable. To avoid this pitfall, start by identifying the most important tasks and ranking them in order of importance. This will ensure that you are focused on the tasks that matter most and can avoid wasting time on less critical tasks.

Not setting realistic deadlines: Setting unrealistic deadlines for action items can lead to frustration and disappointment when they are not met. To avoid this pitfall, be sure to set deadlines that are achievable and realistic based on the resources and time available.

Overcomplicating action items: Sometimes, action items can become too complex or vague, making it difficult to know exactly what needs to be done. To avoid this pitfall, be sure to use clear and concise language to describe each task, and break down larger tasks into smaller, more manageable steps.

Not tracking progress: Failing to track progress on action items can lead to a lack of accountability and can make it difficult to know if tasks are being completed on time. To avoid this pitfall, use a tool to track progress and ensure that everyone is on the same page.

Neglecting to celebrate successes: Finally, failing to celebrate successes can lead to a lack of motivation and can make it difficult to stay focused on long-term goals. To avoid this pitfall, be sure to celebrate the completion of each action item and acknowledge the progress made towards larger goals.

By avoiding these common pitfalls, you can create a more effective action item management system that helps you achieve your goals and stay on track. Remember to stay focused, prioritize tasks, and celebrate successes along the way.

Your Action Item Checklist

man and woman presenting checklist.

Now, let’s recall the top 10 essential action item strategies and turn them into a handy checklist. With this checklist, you can ensure that you’re on the right track towards an effective task management. Use it as a guide to help you prioritize tasks and stay on track towards achieving your goals.

Here’s our Action Items Checklist:

☑  Start with a clear goal in mind.

☑  Prioritize your action items.

☑  Set deadlines for each action item.

☑  Break down large projects into smaller, more manageable action items.

☑  Assign action items to specific team members or individuals.

☑  Use a digital or physical tool to track your action items.

☑  Review your action items regularly.

☑  Use action verbs to describe your action items.

☑  Be specific and detailed when describing your action items.

☑  Celebrate your accomplishments.

Final Thoughts

Effective task management is essential for achieving your goals, whether you’re an individual or a business. By breaking down larger projects into smaller, actionable steps and using a clear system for managing those tasks, you can approach your work with greater clarity and focus.

Throughout this guide, we have provided a comprehensive list of strategies for effective task management. From setting clear goals to celebrating your accomplishments, each strategy plays a crucial role in ensuring that you stay on track and achieve success. By using tools like Teamly, with features such as real-time chat and intuitive task management, you can streamline your workflow and increase your productivity. And as Teamly continues to develop and improve, you can look forward to even more tools to help you achieve your goals. With dedication, focus, and the right tools, you can take control of your tasks and achieve success in both your personal and professional life. So what are you waiting for? Start implementing these strategies and see the results for yourself!

Get Ahead: The Top 10 Work Habits Successful People Swear By

Illustration shows a group of office workers with a man standing in the middle holding a trophy to represent success.

Are you ready to take your career to the next level? If you want to be successful in the workplace, it’s not just about working harder – it’s about working smarter. And one of the best ways to do that is by adopting the top work habits that successful people swear by.

In this article, we’ll explore the work habits that can boost your productivity, help you achieve your goals, and even lead to a more fulfilling work-life balance. Whether you’re a recent graduate or a seasoned professional, these habits can help you stand out in your workplace and achieve greater success.

So, let’s dive into the habits that successful people use to get ahead in their careers. By the end of this article, you’ll have a better understanding of what it takes to succeed in today’s fast-paced work environment.

Illustration shows a a lady on her desk happy stretching her arm.

1. Setting clear goals and priorities

Illustration shows the name goal with people standing on each letter.

Do you often feel like you’re just going through the motions at work? Like you’re working tirelessly day and night, but not getting anywhere? It’s time to turn that around by setting clear goals and priorities. This means taking the time to write down your short-term and long-term goals and making sure they’re Specific, Measurable, Achievable, Relevant, and Time-bound, also known as SMART goals.

According to Atlassian, this method removes generalizations and hunches, establishes a precise time frame, and makes it simpler to monitor progress and spot missing milestones. When you establish clear goals and priorities, you’ll be able to focus on what’s truly important, prioritize tasks, and allocate your time and energy effectively. So why not take the time to set your goals today and start working towards the success you deserve?

2. Planning and scheduling

Illustration shows a girl planning and scheduling tasks.

Have you ever heard the phrase, “a man with a plan”? Successful people understand the importance of having a clear plan and schedule to achieve their goals. They have confidence in their foresight and the ability to predict future events and outcomes, allowing them to make necessary changes and actions for successful results.

But what exactly is foresight? It’s the ability to anticipate potential challenges or opportunities that may come your way and plan accordingly. For example, if the weatherman says it’s going to rain, you bring an umbrella. And if you anticipate a zombie apocalypse, you might want to build a doomsday shelter (just in case!).

Of course, you don’t need to be a modern-day Nostradamus to benefit from foresight. Simply taking the time to plan and schedule your tasks in advance can help you be more efficient, effective, and punctual. Staying ahead of your competition or committing to your plans with drive gives you the opportunity to grow and predict your success for a more fruitful future. By incorporating this habit into your work routine, you can make sure that you are working towards your goals, and not just aimlessly spinning your wheels.

Planning and scheduling are key components of successful work habits that can lead to greater productivity, better time management, and increased success. So, take the time to plan and schedule your tasks to stay organized and avoid procrastination.

3. Time management

Illustration shows a clock being sliced like a pie to represent time management.

Have you ever tried to pack a suitcase with clothes and struggled to zip it up until you neatly folded each garment? In the same way, a messy schedule can cause unnecessary stress and anxiety, and lead to missed deadlines and unproductive work.

Effective time management is crucial in today’s fast-paced world, where distractions and competing demands are rampant. It involves allocating your time wisely and setting boundaries to ensure that you have enough time for work and other activities.

By managing your time effectively, you can improve your punctuality, achieve better work-life balance, and increase your productivity. Plus, keeping track of your time can also reflect your mental health and work ethic.

However, remember that you’re not a robot; you’re human too! Be sure to leave pockets of time for your necessities, such as rest breaks and self-care activities. By prioritizing your time, you’ll be able to give your best effort at work without feeling burned out or overwhelmed.

4. Use technology effectively

Illustration shows the technology and network used at work.

Successful people work smart, not just hard. They automate tasks wherever possible, allowing them to save time and effort. With modern tools and software available, technology has given us opportunities to go beyond human limits. Take advantage of these to automate tasks, streamline workflows, and improve communication.

For example, you can use Google Calendar and Calendly to coordinate appointments and organize schedules, Zoom and Google Meet for remote, online meetings, and Teamly for seamless project management. With these tools, you can make sure that you’re using your time effectively, collaborating with your team efficiently, and getting things done on schedule.

Remember to use technology as a tool to make your work habits more efficient, not abuse it. You don’t want to be dependent on technology, but rather make it dependent on you. That’s what successful people would say as a piece of advice. By incorporating these work habits into your routine, you can become more productive, more efficient, and ultimately, more successful in your career.

5. Prioritizing self-care

Illustration shows a girl hugging a heart pillow to represent a girl prioritizing self-care.

Our bodies are like temples, and even the most successful and hardworking individuals need to prioritize self-care. No amount of compensation is worth working oneself to death. Taking time to rejuvenate and treat your body with care is essential for maintaining balance and reducing stress. This could mean taking an hour-long bath with scented candles, going on a 2-week vacation to Bali, or simply taking a walk in nature. This way, you are able to give your 101% when it comes to working without feeling like an empty husk at the end of the day.

In addition to these activities, here are some tips for prioritizing self-care:

  • Schedule self-care time: Make time for self-care activities just as you would for work meetings or appointments. Block off time in your calendar and stick to it.
  • Get enough sleep: Prioritize getting enough restful sleep every night. This will help you stay alert and energized throughout the day.
  • Exercise regularly: Regular exercise is not only great for your physical health but also helps to reduce stress and boost your mood.
  • Eat a healthy diet: Make sure to nourish your body with healthy and nutritious foods. Avoid relying on junk food or fast food for convenience.
  • Disconnect from technology: It’s important to unplug from work emails and social media from time to time. Take breaks from technology and enjoy some downtime without distractions.

By prioritizing self-care, you can boost your productivity and overall well-being, making you more effective in both your personal and professional life.

6. Continuous learning

Illustration shows a group of people studying with a big book behind them to represent continuous learning.

“The more you read, the more things you shall know. The more that you learn, the more places you shall go.” – Dr. Seuss.

Continuous learning is essential for personal and professional growth. Learning keeps the mind active and engaged and helps us to adapt to changing environments. Here are some tips to help you make learning a habit:

Set learning goals: Identify the skills or topics that you want to learn and set clear goals. This will help you to focus your efforts and measure progress.
Read regularly: Make reading a part of your daily routine, especially books and articles on improving work habits.
Take online courses: There are a plethora of online courses available on various work habit topics, many of which are free. Take advantage of these resources to learn new skills and expand your knowledge.
Attend webinars and conferences: Participating in webinars and attending conferences is a great way to learn from experts and connect with others in your industry.
Join a community of learners: Join a book club, an online forum, or a professional association. Engage with others who are interested in the same work habits as you and learn from each other.

Make continuous learning a priority in your life and reap the benefits of a more engaged and fulfilled life, both personally and professionally.

7. Communication skills

Illustration shows people in the office talking to each other to represent communication skills.

Effective communication is a crucial skill for both personal and professional success. It allows you to build meaningful relationships, express your ideas clearly, and work effectively with others. But effective communication is not just about speaking and being heard. It encompasses a range of different skills and abilities that all work together to create a comprehensive and effective communication style.

Some of the essential communication skills include active listening, clarity, being articulate, comprehension, and critical thinking.

  • Active listening involves not just hearing what others are saying but also paying attention to their tone and nonverbal cues.
  • Clarity means that your message is easy to understand and that you are getting your point across.
  • Being articulate means that you can express yourself clearly and effectively, without any confusion or misunderstandings.
  • Comprehension means that you are able to understand what others are saying to you and that you can respond appropriately.
  • Finally, critical thinking involves the ability to analyze information, weigh different perspectives, and make informed decisions.

Improving your communication skills takes time and practice, but it is an investment that will pay off in both your personal and professional life. Some strategies to improve your communication skills include actively seeking feedback, practicing active listening, and seeking out opportunities to practice your skills in a safe and supportive environment. With consistent effort, you can become a more effective communicator and build stronger relationships with those around you.

8. Collaboration

Illustration shows a group of employees holding a puzzle piece to represent collaboration.

In today’s fast-paced and interconnected world, collaboration has become an essential skill for success in almost any field. Whether you are working with coworkers, clients, or other teams, you will need to collaborate effectively in order to achieve your goals.

To collaborate effectively, you need to:

  • Be open to feedback and willing to receive constructive criticism
  • Have the grit to think outside the box and come up with new ideas
  • Possess effective communication skills
  • Be a good listener and able to contribute meaningfully to discussions
  • Be reliable and accountable for your commitments

Regardless of whether you are an introvert or an extrovert, collaboration can help you achieve great results by leveraging the resources of your team. By working together, you can pool your knowledge, skills, effort, and time to create a more efficient and effective work environment. As the African proverb goes, “If you want to go fast, go alone; if you want to go far, go together.”

Ultimately, collaboration fosters a healthy and supportive workplace for you and your colleagues, allowing you to achieve more and grow both personally and professionally. By cultivating good work habits and developing the skills needed to collaborate effectively, you can create a great place to work that benefits everyone involved.

9. Flexibility

Illustration shows a man getting out of his comfort zone.

 

Flexibility is essential in today’s rapidly changing world. From new skills to emerging tech, being adaptable is crucial. The ‘open-mindedness’ to new ideas and approaches is critical for success.
Being flexible means stepping out of your comfort zone and taking on new opportunities. By being open to new experiences, you can develop the habits necessary to thrive in a constantly evolving environment.

As history has shown, progress can be swift and unpredictable. The exponential growth and ever-changing nature of society make flexibility a must-have trait. Those who fail to adapt risk being left behind.

Whether it’s learning to operate new technology or collaborating with people from different backgrounds, flexibility allows you to grow. Embrace new experiences, and you can develop the work habits necessary for success.

10. Focus

Illustration shows a girl meditating on her desktop to represent focus.

There are many distractions in our modern world, from the constant barrage of notifications on our phones to the endless stream of emails flooding our inboxes. To achieve our goals, it’s crucial to maintain focus and avoid unnecessary distractions. Change is constant, and so are distractions, which is why discipline in deflecting them is necessary.

Here are some methods that can help you stay focused and avoid distractions:

  • Set designated distraction-free time periods: By setting aside specific times where you eliminate all potential distractions, you can work more efficiently and productively.
  • Turn off your devices: Distractions like your phone and social media can derail your focus. Turn them off or put them aside during your work time.
  • Create a productive work environment: Establish a workspace that is conducive to productivity, whether that be a quiet room, a dedicated desk, or a standing desk.
  • Use tools to manage your time: Time management tools such as the Pomodoro Technique can help you stay focused by breaking down work into manageable, focused periods.

Staying focused requires discipline, effective time management, and the ability to maintain a positive mindset. By minimizing distractions and staying focused on your goals, you can develop the focus and concentration necessary to achieve success.

Conclusion

In conclusion, the habits of successful people are not rocket science, but they require discipline and commitment. By implementing the top 10 work habits discussed in this article, you can improve your time management, focus, and collaboration skills. Remember to prioritize self-care and seek a work-life balance that allows you to pursue your passions and hobbies.

With the right mindset and habits, you can achieve greater success and satisfaction in your career and personal life. So go ahead and start implementing these work habits to boost your productivity and achieve success!

Say Goodbye to Scheduling Woes: Discover the Top 8 Calendly Alternatives for Your Business

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Are you tired of the hassle that comes with scheduling appointments and meetings? If you’re like most people, you’ve probably tried Calendly – the popular scheduling tool that makes it a breeze to schedule with its user-friendly interface and range of features. But what if Calendly doesn’t quite meet your unique needs? What if you’re looking for a scheduling tool with different features, pricing, or integrations?

That’s where we come in. We’ve scoured the web and put together a list of the best Calendly alternatives to help you find your perfect scheduling match. Whether you’re a sales team, a service-focused business, or a consultant, there’s an app out there that’s just right for you. So, are you ready to find the perfect scheduling tool for your unique needs? Let’s dive in and get started!

Image represents Calendly Website Screenshot

Why Not Calendly?

Calendly has been a great scheduling tool for many businesses, but there are some challenges that come with relying solely on Calendly. Let’s examine why it may not be the perfect fit for everyone.

Limited features

Calendly offers basic scheduling features, but lacks the depth and customization of other scheduling tools. This can be limiting for businesses looking for more advanced options.

Limited integration options

Calendly doesn’t have a wide range of integration options with other tools, which can limit its usefulness for businesses that need to connect multiple systems.

Lack of automation

Calendly lacks the automation options available in other scheduling tools, making it harder to streamline the scheduling process and manage appointments more efficiently.

Higher cost

Calendly can be more expensive than other scheduling tools on the market, especially for businesses that need to schedule a high volume of appointments.

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The Many Use-Cases For SCHEDULING APPS

Scheduling software can be used in a variety of ways across different industries and business types. Here are some of the most common use cases for scheduling software:

  • Sales teams: Sales teams need scheduling software that is both efficient and customizable, with advanced features like sales pipeline management and lead nurturing. The software should also integrate with their existing tools, such as CRM and email marketing software.
  • Service-based businesses: Service-based businesses require scheduling software that allows customers to easily book appointments while also offering tools for appointment reminders, cancellations, and rescheduling. The software should also provide an easy way to manage employee schedules, send automated notifications, and accept payments.
  • Remote teams: Remote teams need scheduling software that provides the flexibility to manage schedules across different time zones and allows for seamless communication between team members. The software should also have a user-friendly interface, offer customization options, and integrate with their existing communication tools.
  • Education and training: Education and training organizations need scheduling software that enables easy scheduling for classes, workshops, and one-on-one meetings. The software should allow for class or workshop registration, waitlists, cancellations, and rescheduling and integrate with their existing tools like learning management systems.

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How to Choose a Scheduling Software for Your Unique Needs

When choosing a scheduling software for your unique needs, here are some important things to consider:

  • Customization options: The software should allow you to customize the scheduling page, emails, and notifications to match your brand.
  • Integrations: Look for software that integrates with the tools you’re already using, such as email marketing software, CRM, and payment gateways.
  • Scheduling options: Different software offers different scheduling options such as group scheduling, one-on-one scheduling, or both. Look for software that suits your scheduling needs.
  • Mobile access: If you or your clients are on the go, consider software that has mobile app access.
  • Payment processing: If you need to accept payments for your services, look for software that offers payment processing options and is secure.

8 Calendly Alternatives

Image represents YouCanBook.Me Website Screenshot

YouCanBook.Me

You’re busy, we get it. You don’t have time to be playing phone tag or sending endless emails to schedule appointments and meetings. That’s where YouCanBookMe comes in – a simple and effective tool that helps you cut through the scheduling chaos.

With YouCanBookMe, you can connect your existing calendars to check your availability, and then customize your booking page to suit your needs. Whether you need to schedule a meeting with a colleague, or book a consultation with a client, YouCanBookMe makes it easy. You can set the length of the appointment, choose your availability, and even set notifications, so you never miss a beat.

But YouCanBookMe isn’t just about simplifying the scheduling process – it’s also about saving you time and energy. With features like calendar integrations, SMS and email notifications, time zone detection, and customizable branding, YouCanBookMe gives you everything you need to streamline your scheduling process.

And the best part? YouCanBookMe is designed to work seamlessly with your existing tools and workflows. It integrates with Zapier, Stripe, Google, Microsoft, and more, so you can keep everything in one place and avoid the hassle of managing multiple scheduling tools.

So why not try YouCanBookMe for yourself? With a free 14-day trial and plans starting at just $10 per calendar per month, there’s no reason not to give it a go. Simplify your scheduling process and take control of your time with YouCanBookMe.

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Doodle

Are you tired of the back-and-forth of scheduling meetings and coordinating availability? Look no further than Doodle. This platform has been a popular choice since its launch in 2007, with over 30 million monthly users today.

Doodle is the ideal choice for larger meetings, with its free polling tool that makes it easy to choose the best meeting time for everyone. However, if you’re only scheduling one-on-one meetings, you may want to consider the Pro account, as this feature is only available with a paid subscription.

One downside of Doodle is that it doesn’t offer as many integrations as other scheduling tools. However, if you’re an Outlook user, you’ll appreciate the ability to schedule meetings directly from your inbox. And for teams that use Slack, the Doodle Bot is a handy feature to keep everyone up to date.

Another potential downside of Doodle is that it might not be the cheapest option for simple meet-ups. But if you’re part of a larger organization that requires additional customer support, you’ll benefit from Doodle’s onboarding and training sessions offered with their Enterprise accounts. And with 99.9% uptime, you can rely on Doodle to keep your meetings running smoothly.

Overall, Doodle is a great option for anyone who wants to simplify their scheduling process. With a clean and easy-to-use interface, customizable settings, and calendar sync with Google and Microsoft 365, you can’t go wrong with this trusted platform.

Image represents Setmore Website Screenshot

Setmore

Looking for a scheduling app that doesn’t weigh you down with unnecessary features? Meet Setmore! With its intuitive mobile app and free-from-distractions UI, you can book appointments on the go with ease. You don’t need to be a tech whiz to navigate the interface, and with Setmore’s live chat support and helpful documentation, you’ll never be left in the lurch.

Setmore offers affordable pricing that’s perfect for growing teams. Larger teams are incentivized with lower per-staff pricing, so you can scale up without breaking the bank. And with the ability to integrate with popular tools like Square, Slack, Instagram, Facebook, and most website builders, you’ll be able to set up shop quickly and start taking appointments without a hitch.
While Setmore may not have the same feature depth as other schedulers, it still packs a punch with its versatile and reliable scheduling options.

You can schedule recurring appointments, manage reminders, and even get paid online through Square or Stripe. Plus, with a free plan available, you can test out the software before committing to an upgrade.

Of course, no software is perfect, and Setmore is no exception. While it may work for business consultations, sales teams, and service businesses, it may not have the same level of customization as some other scheduling apps. So if you’re looking for something more niche, it’s worth checking out your options. Nonetheless, Setmore is a great choice for anyone looking for an affordable, reliable, and easy-to-use scheduling app.

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Microsoft Bookings

Imagine you’re a busy business owner looking for a scheduling tool that can streamline your appointments and save you time. Microsoft Bookings, part of Microsoft 365 for Business, could be the perfect solution for you. With its customizable appointment details and booking requirements, you can specify service providers and integrate with Office calendars to quickly find available time slots.

But Microsoft Bookings is more than just a calendar tool. You can also hold meetings through Skype for Business or Microsoft Teams, making it a convenient all-in-one solution for your scheduling needs. And as a relatively new software, Microsoft Bookings has a fresh and modern interface that makes it easy to navigate and use.

One of the benefits of using Microsoft Bookings is its integration with other Microsoft apps, especially if your business already uses Microsoft 365. It’s also great for small service-based businesses, such as salons or consulting firms. However, one drawback is that it doesn’t offer online payment integrations or integrations with CRM or accounting tools.

Overall, Microsoft Bookings is a solid Calendly alternative that offers a range of features to make scheduling appointments and meetings a breeze. Its seamless integration with other Microsoft apps, modern interface, and ability to customize appointment details make it a standout option for businesses looking for a comprehensive scheduling tool.

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Acuity

Imagine you’re running a small business in the service industry and want to maximize your revenue. That’s where Acuity Scheduling comes in. This software is a scheduling powerhouse, packed with features to help you handle complex availabilities, generate more revenue with gift certificates and memberships, and even process payments. Acuity offers many options to cover any scheduling use case.

Compared to Calendly, Acuity focuses on more than just consultations. It offers customizable appointment details, booking requirements, and service providers. You can set up a custom scheduling site with your own URL and embed it on your website or social media profiles. Acuity easily integrates with Google calendar, Office 365, iCloud, and Zapier. It offers customized email and SMS notifications, reminders, group scheduling for workshops, and more.

The software comes with a seven-day free trial and offers billing options for monthly and annual subscriptions. While Acuity’s slab-based pricing plans may not be ideal for solopreneurs, larger businesses can benefit from its strengths in managing service-based companies. In summary, if you’re looking for a scheduling powerhouse that offers many features to cover any scheduling use case, Acuity Scheduling is a great option to consider.

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10to8

Coordinating appointments for your team, juggling multiple calendars, and handling reminders can be a recipe for chaos. But what if I told you that there’s an app that can make it all a breeze? Enter 10to8, a highly rated appointment scheduling software designed to streamline the process for service-based businesses.

According to SaaS Scout’s “Best Appointment Scheduling Software (2023 Compared)” collection, 10to8 ranks 3rd, while Calendly comes in 5th. The app gets a lot of praise for how good it is for the price and how easy it is to use. This makes it a great choice for businesses that need a reliable scheduling solution.

Not only is 10to8 a breeze to employ, but it also offers multiple advantageous services such as individual and group bookings. With 10to8’s personalized scheduling page, SMS and email alerts, two-way calendar sync, notes feature and integration with Salesforce, Pipedrive & more.

But what do users think? While some users would like to customize the automated emails more completely, 10to8 remains a good option for basic scheduling needs. If you’re running a small business with two users, you can use 10to8 for free or upgrade to other pricing plans for more users and advanced features.

Service business owners understand the frustration of managing a complex availability calendar. 10to8, however, has numerous features and an user interface designed for businesses that go out to their customers for services – providing them much-needed relief.

10to8 may not have the same level of features as Acuity, which is more tailored to sales and recruitment teams, however it does still offer a versatile appointment scheduling app that meets a diversity of needs.

In the end, whether 10to8 or Calendly is best for you depends on whether or not they have the features your team needs, whether or not they can work with the tools you already have, how much support they offer, and how much they cost. But as mentioned above SaaS Scout research reveals that 10to8 is a highly recommended choice, especially for its value for money and ease of use.

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Mixmax

The cool thing about Mixmax is how it integrates seamlessly with Gmail to offer an extensive suite of sales productivity tools.

Mixmax not only lets you track emails and use templates, but it also has a powerful scheduling feature that lets you set up meetings with just one click and add your Google Calendar to emails. You can even schedule emails and send reminders with just a few clicks, making it a must-have for busy sales teams looking to streamline their communication processes.

If you’re using Gmail for your sales conversations, Mixmax is a fantastic tool to help you manage your pipeline. Its powerful CRM and recruitment software integrations, as well as features like tasks and rules, add even more functionality to your follow-up process.

Whether you’re a small business looking to boost your productivity or a larger enterprise needing a powerful sales acceleration tool, Mixmax has everything you need to book more meetings and close more deals.

Another standout feature of Mixmax is its one-click scheduling functionality. By setting up your availability and customizing the days, times, and duration, you can add a scheduling link to emails, websites, and social profiles.

Then, your clients just choose the time slot they want, and it’s added right away to all calendars. It’s a convenient and efficient way to schedule meetings and appointments, and it works seamlessly with Google Calendar.

While some users found the pricing plans expensive, many appreciated the user-friendly interface and easy-to-use features. Mixmax also lacks integration with Zapier, but its robust features and tight integration with Gmail more than makeup for it.

Overall, Mixmax is a top choice for businesses looking for a powerful sales acceleration tool with a comprehensive set of scheduling capabilities.

Image represents Zoho Bookings website screenshot

Zoho Bookings

Zoho is a top-notch appointment scheduling app that caters to a wide range of businesses. Whether you’re a plumber, electrician, or wellness coach, you can use Zoho Bookings to streamline your appointment scheduling process.

The cool thing about Zoho is that it’s suitable for both in-person and online appointments. This means you can use it to schedule visits with clients in your office or offer virtual visits, depending on your business needs.

One of the standout features of Zoho is its multi-location scheduling capability. This feature is especially useful for businesses with multiple branches. With Zoho, you can manage all your branches from a single scheduling platform. You can also customize the platform to suit your needs, adding custom fields to notifications to give your business a personalized touch.

Zoho also has an app for both Android and iOS, making it easy to stay on top of your schedule from your mobile device. This feature is especially useful for professionals who are always on the go.

Zoho Bookings is highly customizable, with the ability to add your brand to your booking pages and edit notifications when necessary. With Zoho, you can easily manage employee scheduling, time-off, and special hours tracking.

Finally, Zoho is an affordable scheduling solution that won’t break the bank. Its paid plans start at just $6 a month, making it one of the most affordable scheduling apps on the market. You can do one-on-one and group bookings in Zoho Bookings, making it an ideal choice for both individuals and teams.

It also offers multiple options for online meeting tools and payment gateways, allowing you to customize your scheduling process to suit your business needs.

Conclusion

As you can see, there are many great scheduling apps available on the market, each with its own unique features and benefits. So, which one is right for you? What are your specific use cases, and what features do you need to make your scheduling process as smooth and efficient as possible?

It’s worth noting that many of these scheduling apps have free versions, so it’s easy to try them out and see which one works best for you. Whether you’re a small business owner, a freelancer, or just looking for an easier way to schedule appointments, there’s a scheduling app out there that can help simplify the process.

Remember, scheduling should be the easiest part of your workday, not the most challenging. So go ahead, try out some of these top alternatives to Calendly, and see which one fits your unique scheduling needs best. With the right scheduling app, you can take back control of your work schedule and focus on what really matters: growing your business and achieving your goals.

Elevate Your Project Management with These 11 Must-See Alternatives to ClickUp

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Are you tired of using ClickUp for your project management needs but don’t know where to turn for a better solution? As a project manager, it’s crucial to have the right tools to manage your team and projects effectively. With the countless options available, it can be overwhelming to choose the best alternative.

That’s where we come in! In this article, we’ll dive into the 11 must-see alternatives to ClickUp and why they are worth considering for your project management solutions. From Trello to Asana, we’ll break down the key features, benefits, and comparisons to help you make an informed decision. So, sit back, relax, and let’s explore the world of project management software together.

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What’s ClickUp?

Before we dive into the alternatives, let’s first understand what ClickUp is. ClickUp is a cloud-based project management tool that allows teams to keep track of tasks, projects, and collaboration.

Initially developed as a personal tool for Zeb Evans’ team, the platform has since become an increasingly popular solution worldwide, suitable for companies of every size. ClickUp provides a state-of-the-art dashboard view and collaboration features with its free version. You can take advantage of native email, multiple customizable templates, plus free integrations.

In addition, ClickUp provides more than 15 views. Whether you prefer a list, board, calendar, or box view – plus Gantt charting, activity tracking, and workload planning options – with the Table View and embed view choices, it’s now possible to observe project details in many different styles based on the kind of project.

The primary view is the list view, which is a grid-like representation of a typical to-do list and shows important information like tasks, subtasks, due dates, how far along those tasks are, and who is responsible for finishing them.

However, despite its impressive feature list, ClickUp may not be the best solution for everyone’s needs. Some users may find navigating the platform overwhelming and confusing. There have also been reports of problems with syncing and data loss, and long wait times for customer service.

ClickUp has many benefits for project managers, but it may not be the right fit for everyone. That’s why it’s essential to consider other options to see which software aligns best with your needs.

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Features Project Managers Can’t Live Without

Okay, so now that we know what ClickUp is, let’s discuss the features project managers must have to run their projects effectively. After all, the key to successful project management is to equip yourself with the right tools.

Every project management software has its own unique set of features and abilities. To ensure that you’re making the right choice for your team, it’s critical to evaluate exactly which features are most essential to a successful project – then make an educated decision accordingly.

  1. Real-time Collaboration: For remote teams to succeed, seamless collaboration is essential. Project managers must be able to communicate clearly and promptly with their team members. This entails having access to real-time interactions for efficient exchanges of ideas and decisions.
  2. Task Management: Project managers need to be able to easily create and assign tasks, set due dates, and track progress. They also need to be able to delegate tasks to specific team members and monitor their progress.
  3. Time Tracking: To accurately measure project progress and avoid deadlines slipping, project managers need to be able to track the time each team member spends on specific tasks.
  4. Reports & Analytics: Project managers need to be able to generate reports and analytics to keep stakeholders informed and measure project success. This includes tracking the overall progress of the project, as well as individual task progress.
  5. Customizable Workflows: Project managers need to be able to create and customize workflows to suit the specific needs of their projects. This includes the ability to create custom fields, and set up automated processes for repetitive tasks.
  6. Screen Capture: To ensure quick reference, the software should provide the ability to capture screenshots and video recordings of work completed.

The 11 Best Alternatives to Clickup

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1. Teamly

As a project manager, you want to ensure that your team works efficiently and effectively. But with so many tools available, it can be overwhelming to choose the right one. That’s where Teamly comes in.

With its intuitive design, Teamly brings all the functionality you need to manage your team in one place without any unnecessary features that can make other project management software clunky and complicated.

One of the standout features of Teamly is its real-time chat system. Say goodbye to endless email chains and boring video meetings. You can easily conduct remote brainstorming sessions with instant chat, solve problems, make decisions, and get answers quickly.

The secure platform lets you create chat rooms about specific topics and store all messages, videos, files, and internal communications in a searchable archive. This keeps your team organized and efficient.

The workflow and task management system in Teamly is user-friendly and helps you stay on top of all your tasks, projects, and timelines. With its kanban boards, you can make custom workflows, assign tasks, and automate tasks that you do over and over again. Everyone on your team can see where work is in the pipeline, making task management simple and easy.

As a project manager, it’s important to keep track of the time your team is working and make sure they are paid accurately. Teamly can help with that by offering a built-in timer for team members to clock in and out, and tracking the time worked. With this information, you can easily run reports to calculate the pay for each team member, and even see the project costs and labor expenses in real-time.

Teamly was designed with the needs of remote work in mind. Its features, like screen capture video and audio recording, allow you to communicate more effectively with your team, even when you’re not in the same location. Plus, with the platform’s professional checklists and SOP templates, you can save time by using pre-made templates that make project management simpler.

In short, Teamly simplifies the process of managing your team, making it a great alternative to other project management tools.

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2. Asana

Let’s move on to Asana, another popular project management tool.

Asana is a popular piece of software for managing projects. It has a lot of features and is very flexible. It can be used by teams of any size and type, no matter what their approach to project management is. The software comes with a freemium plan that lets you keep as many projects, tasks, messages, and files as you want. Users can also switch between three different views of a project and export data as CSV or PDF files.

Asana’s mobile apps for iOS and Google Play are highly rated by users. They offer most of the functionality that you need, even when you’re on the go. This is important, especially with remote work becoming more common. The software is also flexible enough to work with Agile, Scrum, and Kanban. This makes it easy for teams to hold sprint planning meetings, track bugs, and do sprint retrospectives. There is also an online glossary that can help you translate Agile Scrum terms into Asana terms.

However, the vast number of features that Asana offers can also be a drawback, making it overwhelming for new users to learn and use. Furthermore, according to some users, customer support can be a challenge. There is no phone support and response times to help desk requests can take days. Additionally, Asana doesn’t have built-in time-tracking, meaning users have to rely on third-party integration to track time. Lastly, Asana can only assign tasks to one team member, which can limit collaboration and teamwork.

Asana is a flexible project management tool with a good free plan and well-reviewed mobile apps. However, the vast number of features and lack of native time-tracking, along with limited customer support and the inability to assign tasks to multiple users, are all drawbacks to consider when evaluating Asana as a PM software solution.

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3. Trello

As a project manager, you may be familiar with Trello, one of the most popular project management software. Trello has received an impressive 4.5 out of 5 stars rating based on 21,134 reviews. Many users like that Trello is easy to use and has an intuitive design. They also like that it can be customized with automation and integrations. The free plan is also a big hit for personal productivity and small to medium-sized businesses.

However, Trello also has its limitations. The free plan only offers 10 boards and Trello’s default board view, which might not be enough for bigger projects. The Power-Ups that are meant to enhance the software may end up making Trello more expensive than anticipated. Trello isn’t great for big, complicated projects because it can get messy and hard to keep track of when there are a lot of tasks.

Also, Trello doesn’t have important PM software features like time tracking and progress reports, which can make it hard for project managers to keep an eye on projects and make sure resources are being used well.

That being said, Trello is best suited for businesses with simple project management needs, small projects without task dependencies, and a preference for a whiteboard-style view. If you are looking for a PM software that can handle big, complex projects and provide more functionality, you might want to consider other options.

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4. Monday.com

Are you looking to make better use of your team’s time and collaborate more effectively? Monday.com might be the answer. This cloud-based work operating system can easily be adapted for project management, sales, HR, operations, IT and more.

Using boards with customizable columns and rows to represent tasks, activities and other elements will ensure a smooth workflow. Visualize them in multiple ways like Kanban view, timeline view or Chart view – all in a colorful dashboard that is easy to understand. Sharing confidential information with external parties is made simple too.

On the flip side, many users note that they often receive too many messages from inbox notifications or the bell; while others find the data space inadequate and certain features hard to retrofit into older boards. In spite of this, Monday.com has garnered an overall rating of 8.7 out of 10 and countless glowing reviews, which speaks volumes about its user-friendly interface and positive experience it provides for teams of all sizes.

Image Indicates Jira Dashboard

5. Jira

Jira Work Management is another project management software worth considering.

Established by Atlassian in 2002, Jira Work Management provides multiple views for users to access, such as a list view, timeline chart, calendar display, and board view. You’ll have all the vital information in one place, like a project’s tasks, subtasks, and due dates, as well as the status of each lesson and who’s responsible for completing it.

However, it’s important to note that Jira Work Management does have a few limitations.

For example, if you’re using an Agile project management methodology, Jira may not be the best choice for you. Also, with only 23 workflow templates, it’s also limited compared to other project management tools.

Plus, many customers complain that customer support is limited and unavailable outside business hours. There’s, also, no built-in budgeting or invoicing feature.

All in all, Jira Work Management is a top-notch option for businesses that seek to enhance collaboration between non-technical teams, don’t apply an Agile project management approach, and do not need advanced budgeting/invoicing features.

The Free plan permits small teams of up to 10 people to create unlimited projects, tasks, reports and dashboards with ease. Plus, Jira Work Management has thousands of integrations and an intuitive UI that’s simple to use, even if you’re new to project management.

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6. Wrike

Wrike is a project management SaaS platform that was introduced in 2006, with a focus on enterprise customers. It offers a way for cross-functional teams to handle projects, workflows, and tasks efficiently. The platform is structured around folders, projects, and tasks, making it easy to categorize your work.

Wrike offers various ways to view project data, from a simple list view to more advanced features such as a board view, table view, Gantt chart, time log, resources, analytics, and more. This versatility is great for any size team and can accommodate a wide variety of project management philosophies.

Unlike many other project management tools, Wrike offers a fantastic free package that permits teams to create limitless projects, tasks and messages, in addition to unlimited file storage.

While Wrike provides a lot of versatility, it is important to note that it does not have native time-tracking capabilities. This can be a drawback for those who need to track time spent on tasks. Wrike can be integrated with time-tracking software, but this may come with additional costs.

Overall, Wrike is a solid choice for businesses that employ large teams with complex needs, use an Agile or Scrum project management methodology, and have the resources to train their team members.

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7. Smartsheet

Smartsheet is an innovative collaboration tool, resembling a spreadsheet-like structure that streamlines task management. Assign tasks and subtasks with ease while also managing resources efficiently.

The software was initially released in 2006 but due to its complicated user interface, it was relaunched in 2010 with a more user-friendly version. And it looks like that fixed the problem.

Smartsheet offers hundreds of time-saving templates and template sets that are pre-established and customizable, making it easier for users to get started. In addition to the traditional grid view, the software also offers card, calendar, and Gantt views to give users multiple options for viewing their data.

Users generally appreciate Smartsheet for its collaboration features, extensive template library, and updates introducing new features.

However, some users have criticized the software for its poor customer support and lackluster interface. Despite these criticisms, Smartsheet’s versatility, automation capabilities, and spreadsheet-style interface are key strengths of the software.

Smartsheet is ideal for businesses of medium to large size that prefer a spreadsheet-style interface and has the time, energy, and resources to take advantage of its extensive customizations.

However, Smartsheet does not offer a free plan, and its time-tracking capabilities require a premium add-on or companion software. So, it’s not ideal for remote teams. Additionally, the software does not autosave changes, and updates are not made in real time, so users may need to manually refresh sheets to see the latest data.

Image represents Airtable Dashboard

8. Airtable

Like Smartsheet, Airtable is a spreadsheet-like software designed to streamline task management.

It was developed by a group of developers in 2012 with the aim of helping users create collaborative apps without having to know how to code. It can be described as a combination of a spreadsheet and a database and is commonly used for project management, team collaboration, and resource management.

Airtable organizes information through workspaces and bases. Workspaces are a collection of projects that multiple team members can share. For example, a corporation might have separate HR, IT, and Marketing workspaces, while a small business might only have one workspace shared by everyone.

Within each workspace are bases, which are essentially hubs for all the information needed for a particular project or workflow. This could include a base for project tracking, a content calendar, or even a product catalog.

With Airtable, teams can build custom-made tables that are linked together to join data in dynamic relationships. These batches of information can be shared across the board for collaborative purposes. Plus, users have a choice of views when it comes to presenting their data; grid, calendar, form, kanban and gallery are all up for grabs. If you upgrade your plan from Pro or Enterprise level then Gantt and timeline options become available as well.

While Airtable has received positive reviews for its ease of use, versatility, and free plan, it also has its drawbacks. The main complaints revolve around slow customer service and sudden account deletions.

Despite these complaints, Airtable could still be a good choice for businesses with small teams that don’t require robust communication features and are looking for a more flexible tool to manage their data.

Image represents Basecamp Dashboard

9. Basecamp

Basecamp is a cloud-based solution that offers features for teams, project managers, and even marketing departments to collaborate and manage tasks. One of the standout features of Basecamp is its pricing plan, allowing users to get a substantial number of seats for only $99. It includes to-do lists, which can be assigned to different team members and the system will follow up on when the due date arrives.

Basecamp also provides real-time group chat, which many project management tools lack, and a progress tracking tool for clients. It’s also compatible with a wide range of platforms, including iOS, Android, Mac, and PC, and can be integrated with other tools for reporting, analysis, and time tracking.

While Basecamp is sometimes referred to as a project management tool, it doesn’t have all the features commonly found in PM tools such as time-tracking and Gantt charts. Instead, Basecamp has hubs, which are repositories of information for teams or projects. Crafted with maximum efficiency and productivity in mind, each hub is split into six sections containing a Message Board, To-Do’s List, Docs & Files Folder, real-time Campfire chat feature, Schedule Tab, and Automatic Check-In.

In Basecamp, users can make group announcements, assign tasks, view deadlines, and create user-defined questions for the team. It also provides hill charts to help users visualize progress, but keep in mind that these charts are subjective, based on how a user perceives the project’s progress, rather than objective data.

Image represents Slack Dashboard

10. Slack

Slack is a tool designed to enhance workplace communication by enabling real-time file sharing and messaging. The communication is organized through channels dedicated to specific topics, with private channels available for more sensitive information. Direct messaging, voice, and video calls between team members are also possible.

The design of Slack is known for its user-friendly and customizable, making it easy for anyone to learn and start using it quickly. With over 2,000 integrations available, Slack can easily connect to other tools that you may be using in your business. Slack also offers customer support through live chat, which is well-received by users.

Slack is ideal for remote or hybrid teams that require real-time chat capabilities, smaller teams without task-management needs, businesses with time-sensitive projects, and freelancers seeking to network with others in specific niche channels.

While Slack offers great chat capabilities, users have reported issues with voice and video calls and the mobile app. Nevertheless, with its free plan, Slack provides access to all basic features and messaging, making it a good option for small teams and startups with limited budgets.

Image represents Notion Dashboard

11. Notion

Notion is a versatile task management software that offers a unique way to organize your projects. While it may not have as many features as ClickUp, Notion boasts unique features that sets it apart. One of its standout features is the ability to create interlinking content between your project boards, allowing for easy management and preservation of information.

Notion started out as a simple note-taking tool but has evolved into a comprehensive project management solution. With its visually appealing dashboard and numerous templates, Notion makes it easy for you to get started.

Additionally, Notion offers an extensive library of tutorials that can help you in various use cases, from organizing internal company documents and projects to setting up your personal website using Notion as a content management system.

Although Notion lacks some of the advanced features offered by ClickUp, such as time tracking, custom reporting, and automation, it makes up for it with a simple and intuitive interface. Depending on your needs, Notion might be a great option for you, especially if you don’t require all the additional functionality offered by ClickUp.

If you’re looking for task management software that is easier to set up, has a sleek interface, and is free for single users, Notion might be the perfect alternative. Whether you’re working on personal projects or managing a team, Notion offers a unique solution to help you get the job done.

Conclusion

What do you think? Have you found your perfect ClickUp alternative? With so many options out there, it can be overwhelming to find the right project management software for your team. But, it’s important to remember that finding the right tool for your needs is key to a successful project outcome.

Whether it’s Teamly with its remote team collaboration capabilities, Asana with its robust task management capabilities, Trello with its easy-to-use kanban boards, Monday.com with its powerful visual project management, or Notion with its unique interlinking content feature, each tool has its own strengths and weaknesses. So, take the time to explore the options and find the one that best fits your team’s needs and goals.

At the end of the day, the right project management software can make all the difference when it comes to your team’s productivity and success. So, don’t be afraid to experiment with a few different options to find the best fit (most of them have free trials or plans). Remember, it’s not just about features and functionality but also about the user experience and how the tool integrates with your team’s workflow. Happy hunting!

Your Life Is About to Get So Much Easier: The 19 Best Google Chrome Extensions You Can’t Afford to Miss Out On

Image represents Chrome Extensions for Productivity

Left to itself, the internet is like a noisy crowded room where everyone screams for your attention. You can’t watch a video without getting hit with at least three ads. You try to finish an article but get distracted by all the advertisements, pop up windows and like buttons that the author wants you to “smash.”

At other times, it’s like a closet brimming with clutter, where trying to locate or organize anything is like looking into an abyss. A search for a video you came across a few weeks earlier is a lost cause. You might spend a slow afternoon at the office researching a new car to buy, then lose all the information in an instant as you quickly close your tabs when your boss passes by.

Browser extensions serve as a panacea from all these aggravations. Whatever problem you struggle with, someone’s thought up a solution. And with the right mix of extensions, the time you spend online becomes about doing what you want. You’re not bogged down by complicated processes and poor functionality. Plus, you can find some enjoyment and inspiration within even the most tedious tasks.

So if you’re like everyone else and can easily waste an hour going down internet rabbit holes, and struggle to achieve the deep focus required for quality work, then this post provides some solutions. These are some of the best Google Chrome extensions, designed to increase productivity and efficiency in your everyday life.

Extensions for Tab Organization

We’re all juggling a myriad of things every day. And a lot of it occurs online. Before we’ve even finished a cup of coffee in the morning, it’s easy to have 35 tabs open on our browser, covering topics as diverse as local property listings, international news and the best windshield wipers to buy for our car. The following extensions enable this constant code-switching, with simple methods for organizing, saving, retrieving and sorting through all the content we look at every day.

Image represents Workona Chrome Extension

1. Workona

Have you ever seen one of those desks where all the pencils, papers and gadgets have a designated space, and just looking at it conjures feelings of calm and focus? Workona allows users to achieve this same level of organization and calm within the jumbles of information they sort through every day online.

Workona’s robust tools organize tabs into projects and store them for easy retrieval at a future date. Dozens of open tabs normally slow a computer down, but with Workona, groupings of tabs can be suspended, making them within easy reach without using up a computer’s RAM.

The only regret of Workona’s fan club members is that they didn’t find this extension sooner.

Compatible with: Chrome, Firefox and Edge

Available at: Workona’s website.

Pricing: Plans start at $7/month.

Standout Features:

  • Every browser session is saved with Workona. So even if you don’t have a chance to file away a group of tabs, it’s all recorded and easy to find later.
  • Workona syncs accounts between devices, so whether you’re on your phone, laptop or desktop computer all your crucial resources are stored right on the browser in front of you.
  • A search function within all saved tabs makes locating obscure content a breeze.

Image represents Tab Copy Chrome Extension

2. Tab Copy

Users of Tab Copy call it a lifesaver, the perfect tool for when you’re researching a big project and need a comprehensive record for all the information you’ve discovered. This extension eliminates the painfully slow process of manually copying and pasting links into a separate document. With just one click, this extension copies all the open tabs to the clipboard for easy pasting into a separate document. Although this extension doesn’t include many of Workona’s bells and whistles, it provides similar services without the monthly fee.

Compatible with: Chrome

Available at: The Chrome web store

Standout Features:

  • Tab Copy allows you to keep browser clutter to a minimum by hiding tabs that you’re not currently using.
  • This extension provides several format options for links, including condensed, expanded and a custom option that formats links to your suiting.

Image represents Session Buddy Chrome Extension

3. Session Buddy

If you haven’t come across it yet, Session Buddy may well become your new best friend. When you’ve just completed some intense online research and need to move onto the next thing, this tool captures all of your hard work into one neat file. Users find that this extension is superior to Chrome’s built in restore function, and that nothing is lost with Session Buddy.

Compatible with: Chrome

Available at: The Chrome web store

Standout Features:

  • Session Buddy allows you to look at all open tabs for quick purview and organization, and to even search open tabs to locate a web page quickly.
  • Session Buddy’s developers are continually at work improving and adding features. This includes projects to improve searches, to improve drag and drop functionality and to add expandable capabilities to folders. It spells out these projects and their respective status at its website.

Research Extensions

The internet doesn’t exactly function like a book, where it’s easy to highlight significant passages, rip out important pages or write commentary in the margins. The following extensions incorporate these qualities into online articles, making it easy to retain relevant information and even glean the big takeaways identified by other readers.

Image represents Readwise Chrome Extension

4. Readwise

Readwise is a tool for highlighting text, be it on a Kindle, the internet or even a book you’re holding in your hand. With this tool, a collection of pithy statements is right at your fingertips. Recording takeaways is as simple as highlighting the text and then right clicking to send it to Readwise. (The highlights do not stay in the content when the page is refreshed.)

Compatible with: Chrome and Firefox

Pricing: A Readwise plan starts at $4.50 a month.

Standout Features:

  • Readwise captures all of your highlights each day and sends them to you in an email, allowing you to browse through and reflect on all the nuggets of wisdom you came across during a busy day.
  • Everything you’ve highlighted is stored in the app and can be easily organized with tags.

Image represents Pocket Chrome Extension

5. Pocket

How many times during the day do you come across a sixty minute video or a two-and-a-half hour podcast that you’d love to consume but don’t have the time? (Conversely, how many hours have you spent in the car re-listening to an album you’ve heard 10,000 times before?)

Pocket is a tool for maximizing free time and filling it with the things you love. With a quick click on the “Pocket” icon in the browser, it stores all the juicy podcasts, videos, and articles you come across, for easy go-to when you finally have an afternoon to kill or a long car ride ahead of you.

Apparently, this simple storage method yields powerful results. Pocket boasts that its premium members consume two and a half times more content than the rest of us.

Compatible with: Chrome, Firefox and Microsoft Edge

Pricing: Pocket offers a free account and a premium account that costs $5 a month or $45 a year.

Reader Response: Users report a lot of glitches with the Chrome extension, and have had better luck with the Pocket application.

Image represents Webclippers Chrome Extension

6. Webclippers

Webclippers allows you to port online content into a note taking app and so consolidate related content into one file. It’s a versatile extension with broad application across an assortment of online platforms, not simply webpages. This clipping function is compatible with the New York Times, Instagram, Wikipedia, Pinterest and Twitter. So wherever your internet journey takes you, saving content is just a click away.

Webclippers is an extension for Notion, Evernote and OneNote.

Compatible with: Chrome and Firefox. Notion’s Webclipper is compatible with Safari, and OneNote’s is compatible with Microsoft Edge.

Available at: All three of these Webclippers are available at the Chrome store. They include free and paid options.

Productivity Extensions

Smarter, better and faster is what it’s all about, right? Yet maximizing our precious hours is always a challenge. And the internet in particular is a haven for distractions. These extensions create focus, align tasks to overall goals and get you into a work zone so that your limited time is spent productively.

Image represents Habitica Pomodoro Sitekeeper Chrome Extension

7. Habitica Pomodoro Sitekeeper

Many of us have discovered the widely-popular Pomodoro Technique for productivity. Working in focused 25 minute bursts allows for mental recharge, minimizes multitasking and makes it easy to press on to the end of a long project.

Habitica Pomodoro Sitekeeper incorporates the Pomodoro method right into your browser, allowing for hours of productivity and rejuvenating breaks in between.

This extension incorporates some fun into the method as well. Habitica is a habit tracking application that approaches daily life like a computer game. Alongside a supportive social network, it uses fun carrot and stick methods to encourage good behavior.

Compatible with: Chrome, Opera, Edge and Firefox.

Pricing: Plans for Habitica membership is $4.99 a month or $48 a year.

Standout Features:

  • Habitica Pomodoro Sitekeeper integrates with Habitica habit-tracking applications, providing access to all its other services.
  • This extension provides productivity stats to let you see how you’re performing long-term.
  • Habitica Pomodoro Sitekeeper further encourages productivity by curbing your visits to time-wasting websites. It lets users designate webpages to block entirely, while other sites can be blocked only during Pomorodo work sessions.
  • It also encourages users to limit the time spent on certain sites by charging coins for visits to these sites.

Image represents Forest Chrome Extension

8. Forest

Forest is a simple extension that takes a fun twist on the Pomodoro Technique. Users click on a tree to start a timer, then focus on a task for thirty minutes. At the completion of this session, users plant the virtual tree in an online landscape. As productivity sessions increase, users watch the landscape grow into a vast forest. Users can select from multiple trees to create their own diversified forestland.

Forest is also a phone application, but Chrome users like the extension as it keeps them from looking at their phones.

Compatible with: Chrome

Available at: The Chrome web store

Standout Features:

  • For every tree you purchase, Forest plans an actual tree!
  • Forest also allows you to block tempting and time-consuming urls.

Image represents Momentum Chrome Extension

9. Momentum

If you tell yourself something enough times, the message eventually sticks. Momentum incorporates this principle into this browser extension which promises to be a space for calm, motivation, possibility, productivity, personal growth, focus and inspiration. And just what is the function of an extension that promises so much?

Momentum is a customizable dashboard that appears every time a new tab opens on the browser (something which, let’s be honest, occurs at least six dozen times a day.)

This dashboard includes a personal mantra, a goal for the day, a calming image and even a to-do list. This simple presentation serves to refocus and realign your momentum repeatedly throughout the day. Many have used this extension for years and love it. Some even call it a personal life coach built right into your browser.

Compatible with: Google Chrome, Firefox, Safari and Microsoft Edge

Pricing: Momentum offers a free version available at Momentum Dash. Momentum plus offers additional features for a monthly fee.

Standout Features:

  • Momentum’s basic plan includes a list of shortcuts to your favorite websites.
  • Momentum plus includes a Pomodoro timer and the capacity to customize daily quotes.

Image represents Refocus Chrome Extension

10. Refocus

Have you ever been in a room where you could hear a pin drop, and the silence actually distracted you? Sometimes the bustle and conversation of a busy coffee shop provides a better environment for getting things done. According to the extension Refocus, science supports the idea that moderate ambient noise increases focus and productivity. And so this extension seeks to create this productive space by providing a variety of ambient sounds.

Users love this extension for its simple straightforward service. It also includes a Pomodoro 25 minute timer to create focus sessions.

Compatible with: Chrome

Available at: The Chrome web store

Standout Features: Refocus offers a variety of noises to choose from, including ambient coffee shop, Cuban beach, morning birds, Amazon forest, underwater, rain, waves, quiet city vibe and downtown Paris.

Content Blockers and Filters

Nothing disarms productivity quite so effectively as the internet rabbit hole. You know how it works. You enter a platform with one end in mind, but, enticed by images of friends, click bait headlines and sensationalized news stories, instead meander down several circuitous paths and before you know it 45 minutes has elapsed. Worse yet, some of the junk out there introduces malware onto your device.

These extensions offer solutions to these constant internet challenges. They cut out the clutter, equip us to consume the content we intend (not the content thrown at us), and create space for the super focus that is at the crux of solid work.

Image represents Newsfeed Eradicator for Facebook

11. Newsfeed Eradicator for Facebook

The users of Newsfeed Eradicator for Facebook say that it spares their sanity, creates peace of mind and even restores their faith in humanity.

How has it earned such high praise? It blocks your newsfeed when you open Facebook or other social media accounts, and puts a quote into its place. So rather than getting hit first thing in the morning with an unpredictable array of content that leaves you stimulated, triggered or angry, you’re instead left with a dose of inspiration.

Users love how this extension allows them to participate in social media, yet avert the emotionally draining and time consuming component inherent to these platforms.

Compatible with: Firefox and Chrome

Available at: The Chrome web store

Standout Features: This extension doesn’t just apply to Facebook. Newsfeed Eradicator allows users to block feeds on Instagram, Twitter, YouTube, Linked in, Reddit, Y Combinator News and Github.

Image represents Readerview Chrome Extension

12. Readerview

Isn’t it annoying to scroll through engaging content and be shelled by pop-up ads, requests to “like” and “subscribe” or gross third-party advertisements of people scrubbing their toenails? Sometimes it’s enough to close the page altogether.

Readerview removes these distracting elements and pares content down to essentials. The extension is suited for long form content, and allows users to modify the font (including color and size) and the background color of pages they visit.

Compatible with: Chrome, Edge, Firefox and Opera.

Standout Features:

  • Readerview also includes a highlighting feature, and text remains highlighted after the page is refreshed.
  • It enables an array of customizations to online content, including adding a publish date or sticky notes and adjusting the number of columns.

Image represents uBlock Origin Extension

13. uBlock Origin

You can’t be too careful these days with malware coming onto your computer. Sometimes even a website you trust allows for third-party ads that are just no good. uBlock origin is an open source extension created by actual human beings, especially for you. It’s lightweight so it doesn’t use up a lot of memory, and includes customizable white lists (trustworthy sites) and black sites (dangerous sites).

Compatible with: Chrome, Chromium, Edge, Opera, Firefox and all Safari releases prior to 13.

Available at: The Chrome web store for free.

User Feedback: People love uBlock Origin for putting an end to all those annoying ads that pop up in the middle of a gripping video.

Efficiency Extensions

The problem with time and energy is that both are finite. And so often they’re wasted on repetitive work and convoluted processes. These extensions allow you to cut out busywork and eliminate repetition in your online workdays, and increase the time and energy you spend on meaningful work that adds value.

Image represents Command Palette Chrome extension

14. Command Palette

Command palates are popular plugins for any platform these days. With just a quick keyboard shortcut, this command palette for Chrome opens up a list of commands, including “download history,” “extensions,” “browser settings” and “print.” This helpful, accessible list quickly becomes a constant go-to that quickens the pace of getting things done online.

Compatible with: Chrome

Available at: The Chrome web store

User Feedback: Although users love this command palette, many wish it was customizable.

Image represents Textblaze Chrome Extension

15. Textblaze

Most of us find ourselves having to repeat the same content over and over again every single day, to new clients and colleagues alike. Instructions, credentials and meeting follow ups all pretty much sound the same after a while. All this repetition turns into a glut of time over the space of a month.

According to Textblaze, it adds up to as much as 28 hours of repetitive work!
That’s right, this extension promises to cut out 28 hours of boring work each month. Rather than type out a long, redundant email, all you have to do with Textblaze is enter a simple keyboard command such as “/meetings” or “/intro” and the entire text appears in the textbox.

Compatible with: Chrome

Available at: Chrome web store

Standout Features:

  • The templates in Textblaze include multiple fonts, emojis, colors and even text boxes for forms and surveys.
  • The templates can easily be modified with cut and paste tools, to add a name or date into the text, for example.
  • This extension is backed by the promising startup accelerator, Y Combinator.

Image represents Swiftread Chrome Extension

16. Swiftread

It’s so common to spend way too much time poring over long, dense documents trying to identify key takeaways. Swiftread promises to cut this time in half. This extension uses speed reading techniques to distill central messages and arguments in articles and essays. With this method, a text window appears on the screen that presents the main words and ideas.

Compatible with: Chrome and Edge

Pricing: Swiftread offers a free and a paid “pro” version.

Standout Features:

  • Swiftread’s features are customizable, allowing a user to increase or decrease the words consumed per minute.
  • Its pro version offers a feature that converts text to audio.
  • For easier content consumption, the pro version offers an assortment of fonts and colors to modify text.

Extensions to Improve Functionality and Versatility

Sometimes technology just needs a tiny adjustment and viola, everything is So. Much. Easier. These extensions provide those little tweaks that increase pleasurability and decrease frustration while surfing the web.

Image represents Picture-in-Picture Chrome Extension

17. Picture-in-Picture

Do you ever have a hard time tearing yourself away from your new favorite series and getting down to work? With the picture-in-picture extension, you don’t have to separate work from pleasure anymore.

Whereas normally a browser only allows you to view one tab at a time, the picture- in-picture extension allows you to watch a video while browsing through other pages on the internet.

Simply by clicking on its icon in the browser bar, the video shows up in the bottom right corner of the computer screen, providing plenty of viewing space to click between other pages in the browser.

Compatible with: Chrome

Available at: The Chrome web store

User Feedback: Users like this extension, but wish that the video included more features, including fast forward, playback speed and subtitles.

Image represents Loom Chrome Extension

18. Loom

Have you ever seen those videos that display a computer screen and a little bubble of a person talking in the bottom corner? This is Loom’s central feature.

So much is lost in remote communication, and Loom helps to fill some of these gaps by combining voice messages with visuals. The Loom extension allows users to share the screen alongside a voice message, as well as to share the link to a screen image.

Loom is used by 14 million people. This extension is perfect for remote meetings, online education and for adding some personality to online videos.

Compatible with: Chrome and also available as a desktop app.

Pricing: Loom offers a free plan, a paid plan at $12.50 a month, and a customizable enterprise plan.

Image represents Audioread Chrome Extension

19. Audioread (formerly Audioblogs)

Some people are audio learners (that’s a euphemism for saying they hate to read). Others want to multitask while plowing through things like daily emails. This extension is made for both of these types of people.

The Audioread extension turns online content, including emails, pdfs, and articles into audio content presented by artificial intelligence. Some have found that although the audio sounds a bit wonky in places, it’s surprisingly coherent overall.

Users have the option to listen to content either within the browser or through a podcast app, including Apple, Google or Overcast, making it super simple to get through hours of content while driving or working on other things.

Compatible with: Chrome and iphone or Android apps

Pricing: Audio is sold in $5 bundles, which include five hours of audio. Users are charged $5 a month, and unused audio rolls over each month.

Standout Features:

  • Audioblogs translates content into 18 languages! So you can brush up on your Spanish, Italian, French or Portuguese as you drill through online content.
  • The audio content can be consumed with all of the regular podcast features, including fast forward and adjustable audio speed.

Conclusion

As you can see, someone’s thought of a solution for pretty much every ailment that troubles us with Google Chrome.

If you spend the bulk of your day online, these extensions are game changers. By just downloading a few extensions (and ok, signing up for a few payment plans) you’ll be set.

All your favorite sites will be at your fingertips, your browser will be clean and free of clutter and your day will have focus and momentum. Tedious repetitive tasks will be no more and your time will be spent doing what you want. Plus, you can find some enjoyment while completing those boring unavoidable everyday tasks.

Chrome extensions, though it sounds idealistic, really get you to a place where you love the internet again for everything it provides, and all of its potential. It gets the internet working for you as the amazing resource that it is, and not a quagmire of ads and distractions.

So take some time to explore these Chrome extensions and get an idea of what you’re missing out on. With just a few simple clicks, you’ll have opened yourself to a whole new world.

I Don’t Know How to Put This: How to Give Constructive Criticism (With Examples!)

Image represents Constructive Feedback Examples

First dates certainly aren’t the only time you may find yourself stuttering, stammering and flustering for words. Providing constructive feedback in face-to-face conversations can be every bit as awkward, and the stakes are just as high.

Everyone has blind spots. It’s easy for someone to lead an unfocused meeting, to deliver a presentation that fails to mention key metrics, or to rub the client the wrong way through a lack of bedside manner. But it’s always hard to confront someone with criticism when it’s clear they’re making an earnest effort.

You’re looking for buy-in with constructive criticism. But depending on your choice of words, you may well receive the opposite. Poorly delivered criticism leads to discouragement, dug in heels and burnt bridges. The same problems keep occurring over and over again, and the organization suffers.

And so the approach to criticism and feedback is everything. Although you cannot control the outcome, by shaping the delivery of constructive criticism, you position the exchange for a fruitful outcome.

Let’s look into how to delicately thread the needle of providing feedback and criticism constructively, by going over things to say, mistakes to avoid and tricks for success with concrete everyday examples.

Image represents what is Constructive Feedback

What Is Constructive Feedback?

Constructive criticism, or feedback, is advice or critique regarding a person’s performance or behavior, with the express aim to improve. It generally includes specific, actionable suggestions.

It’s not censure, which simply berates another person. Nor is it simply encouragement, although generally it helps when constructive criticism is presented in an encouraging tone. Good feedback energizes the recipient. It’s enabling as it provides a clear and attainable means to improve.

However, the recipient may or may not choose to receive the criticism; how he responds is in his hands alone.

Constructive criticism is helpful for anyone. We all have blind spots in the way we interact with others and in our work performances. It’s easy to become fixated into a mindset, or fall into patterns of doing things a certain way, and fail to see the larger picture. Constructive feedback provides some perspective and evaluation to our actions. Sometimes it really pays to listen to this criticism during a dress rehearsal, trial run or first draft of a project. Because if it’s ignored, it may simply turn into censure or rejection in the final round.

Constructive criticism benefits the recipient because it provides clarity and insight she may not have gained on her own. Perhaps she has a personality trait that makes it difficult to collaborate in a team environment. When this is delicately pointed out to her by a third party, it opens the door to change.

Sometimes it takes a second set of eyes looking in on our work to point out the obvious that we fail to see. When we work hard on something there’s a tendency to become myopic and miss crucial details. A meeting, for example, that someone diligently plans may lack some key elements such as an agenda or parking lots.

Criticism opens the recipient to a whole new world. When received with an open mind, it creates an avenue for growth and improvement. Due to its great benefits, then, criticism oftentimes is solicited. This is referred to as “pull” feedback, as opposed to “push” feedback which is offered without request.

A workplace culture where constructive feedback is freely given, received and solicited sets a pattern of ongoing improvement in motion. Mistakes aren’t repeated; people don’t have to deal with the same problems over and over again. Work performances, overall, improve, and the culture reflects this. Incorporating this transparency into a workplace entails fostering an environment open to dialogue.

With all these benefits, constructive feedback certainly is a boon to any workplace and any individual. However, giving and receiving criticism in such a way that it improves behavior is a skill. And as it turns out, few seem to possess it. According to studies, only one out of every four employees in the workforce believes the feedback he or she receives is helpful.

Providing feedback successfully means deliberately doing certain things and avoiding others. Let’s first off take a look at some of the pitfalls and landmines to avoid when offering critical feedback.

Image represents How NOT Give Constructive Feedback

How NOT Give Constructive Feedback

Offering criticism and feedback is never easy. Criticism hurts our ego. A visceral response is to deny the criticism or become defensive. Offering it, then, can feel like a difficult confrontation. At the same time, however, it’s a necessary part of a functioning workplace. Ongoing performance or behavior issues affect everyone. When these things are pointed out, it opens the door to improvement.

However, if approached indelicately, offering criticism can lead to an opposite reaction. The person becomes discouraged, uncooperative, or nothing happens at all. The criticism may land with a little whimper, and in a worst case scenario, lead to burnt bridges.

In order to allow the feedback to be helpful and productive, let’s look over some things to avoid when delivering criticism.

1. Poor Body Language

As you’ve probably heard, non-verbal communication impacts an interaction almost as much as verbal communication. And a misstep in body language may well yield an ineffective exchange.

For example, sitting in an executive chair across from someone naturally generates an authoritative dynamic. The recipient is disposed to receive criticism like censure, and to reject it.

On the other extreme, a super casual setting can have an opposite but equally ineffective impact. If the criticism is delivered, say, on a comfy couch or during a walk in the park, the other person may not even realize they’ve received any criticism, and so have no intention to fix anything.

2. Personal Attacks

Criticism that doesn’t separate the person from the action comes across like a threat, and it causes people immediately to put up their defenses. This includes phrases that connect the recipient with the work. Here are two examples:

  • “The presentation wasn’t working for me, and your problem is that you’re a rambler.”
  • “You’re a forgetful person and it’s becoming an issue.”

Although it’s easy for phrases like this to slip out of our mouths, these poorly chosen words are received like a shot through the heart. Rather than looking to improve behavior, people instead start questioning their self worth and lashing out at the person who gave the criticism.

3. The Pep Talk

Erring on the other extreme is the pep talk. This is sheer encouragement that glosses over any mention of self improvement. Here’s an example:

  • “You have the potential and the drive. Now just take the first step and everything’s going to work out fine.”

And while an “Ah, you’re so great” session might bolster somebody’s ego, it probably isn’t going to bring about any desired changes.

4. Vague Critique

Criticism is ineffective when it’s too general or broad-sweeping. This includes things like “blur words,” which are phrases that sound effective, but that can mean different things to different people.

“You could be more proactive,” is a good example of vague, blurry criticism. It could mean so many different things. The giver and the recipient might have entirely different interpretations of this statement.

Other examples of vague criticism include:

  • “Your presentation could really use some work.”
  • “This piece of writing needs a major revision.”
  • “This meeting just went on and on.”
  • “This just isn’t doing it for me.”

This form of criticism is so general that it’s completely useless. It doesn’t pinpoint the problem, and so the receipt has no idea what to fix or how to go about it. Nor does it indicate how the issue impacts the situation. Like a light dusting of snow, it lands but then melts quickly away and nothing really happens.

5. Carrot and Stick

A “carrot and stick” looks to bribery and punishment to bring about desired changes in behavior.

Here are two examples:

  • “Look, this wasn’t done right and if this keeps happening, there will be consequences.”
  • “Everyone who improves their production time receives a free pizza.”

Although this method may well bring about a change in behavior, it’s a coercive approach. Constructive criticism aims to empower the other person, and motivate them to change for the sake of growth, personal improvement, and a betterment of the organization.

6. Softballs and Soft Lobs

When criticism is presented between too many cushions and pillows, the recipient may not realize there’s any criticism at all.

Here’s an example:

  • “You know, your event was so great. I felt like everyone was participating. Maybe it lagged somewhat in the middle, but overall it was great.”

This criticism is presented between so many compliments that the person may not realize there’s anything to improve upon. Rather than sound like something that needs improvement, the flaw sounds more like a minor incident that doesn’t merit much attention nor have much impact.

Poorly delivered criticism can err on various extremes, but all of it ultimately leads to zero improvements in performance or behavior. In worst case scenarios, it can lead to damaged relationships and friction. Now let’s get into how to take an effective approach to criticism.

Image represents how to give Constructive Feedback

How to Give Constructive Criticism

From the set up to the delivery, giving constructive feedback is best when approached as a method. This yields positive results and changes in behavior while maintaining a sense of camaraderie and support between individuals.

Setting Things Up

The first step with constructive criticism is to clarify what you’re hoping to achieve. Is it a more punctual employee, shorter meetings, a more skilled workforce or more synergy within the team? Identifying the objective, and the impact of NOT receiving the objective, creates clarity in the delivery of criticism.

Criticism is received better within relationships where there’s a lot of rapport. Rapport isn’t just about being friendly, but more about breaking down barriers and establishing fluid communication. It compels people to act out of freedom, rather than compulsion, guilt or fear. Here are three components to building an environment that’s conducive to providing constructive criticism.

1. Solicit Consent

Criticism that comes out of left field can leave someone in a state of shock. Giving someone a heads up that feedback is on the horizon makes for a softer landing.

A simple question or email that says something like “Do you have a few minutes to talk about this?” allows people to anticipate the criticism. Going further and soliciting consent gives people a sense of autonomy over the situation. In essence, they’re buying into listening to the feedback.

2. Find a Good Time

Criticism is difficult to accept, so it’s always a good idea to find a time where the person isn’t caught up in a major life event or stressful work obligations.

Providing the feedback, rather, during a time when the person is calm and unoccupied increases his receptivity and openness to growth and a change.

3. Set the Tone

Delivering constructive criticism is a conversation. The initial communication sets the tone and the parameters of the exchange.

A simple statement like, “The presentation was great; I’d like to offer a few suggestions on the slides” serves to clarify what the conversation will consist of. It’s also friendly and distances the work from the individual.

An invitation for criticism might go something like, “Concrete suggestions on the meeting’s agenda and the icebreaker would be so useful. I’d return the favor.” Again, it’s specific and conciliatory and sets a good tone for a future exchange.

4. Use an Appropriate Setting & Supportive Body Language

Feedback is best received when the other person is at ease. You’ll only have a small window to create the desired effect, and so putting thought and strategy into body language and atmosphere can make a huge difference.

For example, sitting across from someone communicates power, and might not be a conducive arrangement. Sitting alongside someone, however, communicates a sense of companionship and support.

The setting has an impact on the exchange as well. As discussed, a walk in the park on a sunny day might not deliver the necessary impact, while a windowless room and an executive chair errs on the other extreme. The “just right” setting puts the person at ease but also maintains a professional atmosphere.

Image represents Examples of Constructive Feedback

Constructive Criticism Guidelines–With Examples

Now that we’ve looked at how to set up the scene for delivering criticism, let’s look over some guidelines over how to deliver it.

1. Take Out the Personal

Conflating the person with the work or behavior is the fastest way to fail at delivering constructive criticism. It puts people on the defensive and into attack mode. Separating the person from the work, rather, disarms people and establishes objectivity.

Here is an example to demonstrate the point:

  • A personal statement such as “You really rambled for too long in the presentation” instead might become something like, “The second part of the presentation might have been shorter; the lengthy details became tedious and it lost people’s attention.”

Shaping the criticism in third person, rather than second person (taking out the “you” language) isolates the issue and creates space to discuss it.

2. Be Precise

Constructive criticism identifies the “what” and the “how” of the issue. It highlights the problem with concrete details, and then provides a possible solution.

Here are a few examples:

  • “The meeting had low energy” might become something more like, “It seemed that the participation and input from the participants could have been higher. One way to generate some enthusiasm and energy is to start the meeting off with an icebreaker.”
  • In the evaluation of something like a scope or requirements document, a statement such as, “This report needs more coherency” might instead become something more like, “It was difficult to identify the purpose of several sections. Maybe including a table of contents and key takeaways at the beginning of each section would help to clear things up and make it an easier read.”
  • A statement such as, “You aren’t reliable” could become something more like, “You said you’d finish the report yesterday and I still haven’t received it.”

Precision in feedback shows a path forward, and the recipient is more likely to take action.

3. Lace With Empathy

Empathy is key to generating receptivity to criticism. Empathy that fosters rapport goes beyond a simple “this was rough I know” and really appreciates where the person is coming from. Maybe this was the person’s first presentation, and you know she gave it her all, or it’s an event she’s worked on tirelessly for weeks. Bring this perspective into the criticism.

Here is an example:

  • “The party didn’t have enough food, and the drinks were warm” might become something more like, “We all really appreciate the hard work you put into this. I know it’s a lot to put something like this together. Maybe the next time around you might consider delegating out some of the tasks to make sure everything is covered.”

People feel supported when feedback includes empathy and it softens the challenge of receiving critique.

4. Include an Impact Statement 

People are receptive to criticism when they understand the “why” behind it. An impact statement drives home the practicality of the criticism. Without clarifying the impact, criticism may come across as irrelevant or authoritative.

Here are some examples:

  • “Because I didn’t get the pdf report this morning, I didn’t have anything to present to the client.”
  • “When your section of the presentation went over, we had to bump the last part of the meeting.”
  • “When you arrive late it keeps the client waiting; that’s not the professional impression we want to send.

When working in union, these pointers help to ensure that criticism and feedback are met with cooperation and receptivity.

Image represents how to receive Constructive Feedback

How to Receive Constructive Criticism

For most people, the thought of receiving criticism immediately triggers anxiety. At the same time, it’s necessary for growth. It provides a perspective that you could never have achieved on your own. For this reason, one good piece of criticism is worth the weight of 100 pump-me-up pep talks. Prudently listening to and receiving criticism requires a lot of honesty and humility, as well as these following attributes.

Emotional Management

It’s hard to take criticism over something you’ve put your heart and soul into. At the same time, everyone of course understands they’re not perfect. And learning and correction are simply part of the process of growth.

Establishing some emotional detachment from the situation allows you to listen to criticism and adapt accordingly, without feeling deflated or defeated.

An Open Mind

Good feedback lets you see something with new eyes. Every person has his or her own unique perspective, shaped by experience, personality and skill sets. It’s invaluable to receive insight on these perspectives. An openness to feedback and criticism keeps you open to growth.

An Eye on the Objective

When you understand what you’re really working toward, be it a healthy workplace culture, a well-engineered product, or a clear presentation, it’s easier to set emotion and ego aside and evaluate criticism for what it’s worth.

An Ability to Know What to Take and What to Ignore

Not every piece of criticism is worth listening to. And although you may not have a say over when and where it’s provided, you do have a say over whether or not you choose to receive it.

It takes some reflection and thought to identify if feedback is helpful. Good feedback, generally, is energizing and invites growth. Sometimes this discernment might involve bouncing the criticism off on another person to gain their perspective on it.

Anyone who’s directed a movie that bombed wishes they could have had access beforehand to the critics who panned it. More often than not, criticism, though hard to palate, is worth ingesting. It may well save you a lot of hassle in the future.

Conclusion

This really is the age of feedback. From buying a t-shirt online to eating a sandwich at the local deli, anytime we consume a product or service we’re inclined to let others know how we feel about it.

And although it’s pretty easy to give feedback, it’s not always presented in a way that’s receptive or helpful to the recipient. Constructive criticism, centrally, aims to build rapport. It’s specific, includes an impact statement, and is presented with empathy.

Whether you’re mentoring an intern or managing a team, providing feedback is a routine part of any workplace environment. Although delivering constructive criticism is a challenge, it’s certainly a skill that can be developed with an understanding of key dos and don’ts.

What’s your biggest challenge with constructive criticism?

How to Give a Project Liftoff With a Creative Brief

Image represents Creative Brief Examples

It’s easy to relish excellence when we see it. Not a few of us watch the Super Bowl just for all those creative commercials that reel us in, inspire us and make us laugh. Or we might have made a memorable trip to an iconic building that captures the soul of a city, such as the Dancing House in Prague. And all of us have discovered a product that fits so well into our lifestyles that after just a few weeks we wonder how we ever lived without it.

In all of these instances, the creator had a firm grasp of the project’s essence, and the function it was meant to serve.

More often than not, however, the final deliverable in a creative project conjures up a ‘meh’ response. Every day we come across architecture that’s blah, products that are full of flaws, and commercials that land with a dud. In these instances, it’s quite likely the project lacked coherence from the start. The client and creative team never crystalised the project’s “why” and so the deliverable was fuzzy and subpar.

During the initial conversations of any project, the job of creatives on a team is to assemble the hodgepodge of musts, desires and ideas a client brings to them. In essence, this criteria comprises the creative brief. It identifies the limitations and clarifies the essence of what “there” looks like, as well as propels the team onto innovation and creativity.

Let’s take a deeper dive into the topic of creative briefs and consider the functions and components of one, then look at a few examples of creative briefs shared by professional artists and makers.

Image represents the Function of a Creative Brief

The Function of a Creative Brief

A creative brief is written at the inception stage for a project or marketing campaign. It is a statement put together by the client and the creative team.

The creative brief is the project’s vision. It’s been given a variety of descriptions to clarify its function within a project. Some call it the project’s DNA, others call it the plot starter for the creative journey and still others call it the “project starter” that allows the project to ferment and bubble during the execution stage. The creative brief articulates the “why” of the project.

True to its name, a creative brief is short. Some say that the best can be summarized in a sentence or two, while most never exceed two pages.

A creative brief sets necessary limits on the project and propels the team to think creatively. This entails including certain information within the brief and keeping other information out.

What a Creative Brief Includes

A creative brief describes the idea or the purpose of a project. More than providing specificity, it explains how the deliverable adds value, what it enables in someone’s lifestyle, or what it compels the end user to do.

Take the example of a project to redesign a backyard. The creative brief doesn’t lay out a lot of specifics to include the end result, such as a fire pit, several Adirondack chairs, a pizza oven and a pergola. Rather, it states that the final deliverable must create a welcoming space for people to gather in the summer.

For a technological product, the brief might state that the aim is to minimize multitasking in the lives of busy professionals. Clearly, a product that solves this problem could take a variety of forms.

And ideally, the brief doesn’t include a whole lot of redundancy. In its final form, it’s a lean document that cuts to the heart of the project.

Creative John C Jay of the marketing agency GX outlines the parameters of a good brief: “The more concise, the sharper the point of view as to what is the problem, the better the work will be.”

A creative brief without too much specificity gives the team clearance to come up with creative and innovative solutions. However, a brief does have one foot firmly planted in reality. For example, it generally includes a timeline and a budget. Oftentimes a project has other limitations as well. The right mix of limitation and latitude positions the team in a sweet spot for creativity to flourish.

What a Creative Brief Doesn’t Include

Although in days gone by, creative briefs laid out specifics around the materials or the media to utilize in the project, the modern briefs tend to exclusively focus on the project’s “why” and to leave the “what” and the “how” for the team to dig in and solve during the project’s execution.

A creative brief that is too long or specific may function like a pair of handcuffs rather than a pair of wings. And so any excess has been carefully trimmed out.

How a Creative Brief Works Into the Project

A creative brief, again, functions as the yeast that allows a project to propagate and grow. It propels the team. And while a solution develops out of the brief, it doesn’t function like a timeline or a Gantt chart and provide a linear solution.

A team might even push up against a creative brief. As he recounts in the film Briefly, designer Yves Béhar of the company Fuseproject assumed the role of the contrarian when designing a chair for a European company. The client pointed out that all mid-range chairs in Europe have a foam or cushion backrest, implying that this chair must as well. Béhar instead designed a chair with a metal backrest.

The creative brief develops and evolves with the project. It’s a reflection of the relationship between the client and the team. Although it provides a creative with a place to start, it may very well change as the project evolves. If the brief starts to constrain or frustrate the team, it may be scrapped entirely. It’s not uncommon for a creative brief to be rewritten several times throughout a project as new ideas emerge or the consumer needs change.

With these parameters in mind, let’s look at a simple formula for creating the outline of a creative brief.

Image represents a Creative Brief Formula

A Creative Brief Formula

Although in its final form, a creative brief often ends up at around two pages, the essence of a strong, well-defined brief can be encapsulated in a few sentences.

Let’s look at a simple formula that helps to distill the essence of the brief and provide it with focus. This formula is known as the “get, who, to, by” method. Here are its four components:

  • Get: This identifies the audience of the campaign or project. Who is going to take action on the outcome?
  • Who: This characterizes the target customers and outlines things like their lifestyle and any problems they need to have solved.
  • To: This states the specific action the target customer is intended to take.
  • By: This explains the “what” of the project. What will the product do? What will the advertising demonstrate?

Let’s look at an example of a creative brief using this formula. This example outlines the vision for a campaign promoting the app for a meal-delivery company.

  • “This advertising campaign aims to GET busy soccer moms WHO struggle to provide their kids with healthy meals because they don’t have a lot of free time in the evening TO order to-go meals BY showing that a healthy, affordable meal is just a click away.”

See how so much about the campaign is crystallized in just one sentence? The customer is identified, her problems are clear and the substance of the advertisement is outlined as well.

In order to maximize the effectiveness of this formula, keep these pointers in mind:

  • A good creative brief uses visual language and isn’t full of business jargon. It paints a picture in the head of the person who’s reading it. In the example above, for example, the audience could have been described as “35-45 year old mothers,” but “busy soccer moms” gives a better visual of the target audience.
  • The formula fleshes out the audience’s problem. The example above might have read like “mothers who need to make dinner for their kids in the evening.” However, the language instead clarifies the central struggle and aspiration of these mothers: They want to provide healthy meals but they cannot find the time. When the problem is stated in sharp relief, it provides a path toward creating a solution that addresses it.

This “get, to, who, by” formula allows you to encapsulate the creative brief into a pithy statement that’s easy for everyone to grasp right away. At this point, depending on the specificity necessary for the project, it’s possible to break things down a bit further.

Image represents components of a Creative Brief

The Components of a Creative Brief

A creative brief blends the pragmatic and concrete with the creative, elusive and romantic. It emerges from close communication with the client, outlining the vision, the shoulds, the musts, the limitations and the unique market position of the client.

Although every creative brief looks a little different, each one includes some elements of the following.

  • Research
    Though short, a creative brief is developed out of lengthy research. It grows out of interviews with the customer, a study of the target audience, and investigation into the competition and competing products. Although much of this knowledge won’t make its way into the brief, any key findings help to shape and mold the parameters of the final brief.
  • The Dream
    A brief, as explained, is a vision. It includes a deep sense of where the company wants to go and its aspirations. It might say something like, “With this product, we aim to incorporate music into people’s everyday lifestyle.”
  • Background on the Company
    In order to provide a deliverable that jibes with a client, it’s essential to have a firm grasp of the company’s culture, its previous products and its customers. This, too, entails research into the company’s history and its mission statement. Culture is often unstated, and so it can be appreciated just by spending time with the client and getting to understand what they stand for.
  • The Problem & the Objective
    The brief identifies and states the problem that the project seeks to solve. It might include something like, “With this alarm clock, we seek to reduce an aversion to waking up in the morning.”
  • The Audience
    The brief describes the target audience with pertinent demographic details. What are their ages, their incomes, their lifestyles? It doesn’t go into great detail here, but it specifies details as they relate to the problem and the objective. It also clarifies the actions required from this audience.
  • Challenges to the Objective
    The creative brief may outline any obvious hurdles to achieving the objective. Maybe there’s a technological hurdle, fierce competition or permits that need to be obtained.
  • The Competition
    Although an organization doesn’t follow its competition, it certainly keeps a scrutinizing eye on them. It identifies how they’ve positioned themselves in the market, what they’re currently working on, where they’re excelling and where they’re lagging behind.
  • Timeline & Budget
    The brief also outlines key constraints such as the budget. It states a realistic timeline, given the work required. These constraints keep the project in check, and can even serve to propel creativity.

This summarizes some of the key components to a creative brief. It’s important to note that a brief shouldn’t read like a list of instructions. Ultimately, the client wants a creative solution, and isn’t looking to have a prescription filled. A good brief propels and enthuses rather than restricts, and so it may not necessarily outline all of these details, but just so many as to clearly define the scope of the project.

Image represents Examples of a Creative Brief

Three Examples of Creative Briefs

Let’s look at some creative briefs shared by professionals in the film “Briefly,” produced by Bassett and Partners.

David Rockwell, Rockwell Group

David Rockwell is the founder and president of the company Rockwell Group, which melds his love for technology, theater, craft and architecture. Rockwell Group provides multi-disciplinary services to clients that include product design, set design and interior design.

In the early 2000s, the Cosmopolitan, a resort and casino in Las Vegas, hired the Rockwell Group to assist with the building’s interior. At this point, the construction on the building was midway. Here’s how Rockwell summarizes the creative brief for the project:

  • “Help us create a resort that is substantially more urban than anything that exists in Las Vegas, will be more contemporary and might in fact relate to the way the world changes so quickly in a way Las Vegas doesn’t.”
  • The brief further acknowledged the limitations and givens of the project. As the building was already half complete, much of the layout couldn’t be changed, including eight concrete columns on the first floor. The layout also required placing restaurants on the third floor, a somewhat inaccessible location.

While one aspect of this project stimulated the creative team, another component limited it. As it turned out, these limitations in fact became features of the project.

The request for mobility and change found expression in enormous open source canvases hung along the eight concrete columns in the resort’s lobby. These canvases became a rotating showcase for contemporary art. Rockwell Group further suggested drilling a hole through the first and second floors, providing a dramatic visual into the restaurant and lounge area, and a space to hang an immense crystal chandelier that’s become a trademark of the resort.

Rockwell’s anecdote demonstrates how a good creative brief balances provocation and limitation. When supplemented with inspiration, constraints in fact provide a project with a fertile creative soil.

John C Jay, GX and Wieden & Kennedy

John C Jay is the president and executive director of the independent global creative agency GX, as well as a partner at the advertising agency Wieden & Kennedy. He’s served as the creative director for Nike and has worked with Microsoft and Coca Cola.

In 1996, Nike hired his agency to create advertisements for the 1996 Summer Olympics in Atlanta, Georgia. After an intense summer of interviewing hundreds of athletes, Jay and his associates came up with this exceptionally terse and provocative creative brief:

  • “Sport is war, minus the killing.”

This set the tone for the campaign, and resulted in images that fell just short of athletes shedding blood. The fierce, unsmiling athletes were captioned with aggressive phrases such as “I’m not just happy to be here,” “You don’t win silver, you lose gold,” “Pageantry is a distraction” and “If you can’t stand the heat, get out of Atlanta.”

And although this brief perfectly aligned with the spirit of the athletes and the event, Jay acknowledges that the team stumbled and felt around in the dark for a long time before arriving at it. Ultimately, it emerged out of a consistent message communicated by the athletes around how they approached competition.

Jay’s anecdote demonstrates that even a short brief is the result of hard work and is backed up with lengthy research.

John Boiler, 72andSunny

John Boiler is a co-founder of the global advertising agency 72andSunny, which is headquartered in Los Angeles and Amsterdam. With his friendly demeanor and signature derby hat, Boiler aims to foster creativity in an ego free environment. The agency’s clients include Target, Nike, Bugaboo, General Mills and Starbucks.

In the late 2000s, Samsung approached the agency with innovative smartphone technology but no marketing plan. Boiler summarizes their creative brief as:

  • “We want to be a credible #2 to the smartphone leader.”
  • The brief also stated that Samsung products featured technologies superior to any other smartphones on the market.

The advertising campaign that developed out of this brief preceded the 2011 debut of the Samsung Galaxy S II, a phone that positioned Samsung as a contender with Apple, the number one in smartphone sales.

This creative brief provides one clear strategy: to emphasize the technological advantage of Samsung’s products over the competition. It also contains a marketing power pellet: an element of secrecy. “See what you’re missing out on,” is a no-fail message to send when pitching any product.

As you can see, in each of these examples the professional artist developed a simple brief. Each scenario encapsulates how a brief functions within a project. The brief captures the vision of the project and leaves out the excess.

Conclusion

From the scope document to the procurement plan, any well-planned project produces several documents in the planning stage. But in a creative project, the creative brief is the project’s secret weapon.

It allows a deliverable to rise above the mediocre. When the brief is focused, supported by diligent research, and includes the right mix of provocation and limitation, it sets the right tone for the project and lights a fire of enthusiasm into a team.

So if you’re aiming for excellence, it really pays to put diligent research and collaboration into producing a sharp creative brief.

Beyond Airtable: Exploring The 9 Best Project Management Alternatives

Airtable alternatives for Project Management

Are you tired of feeling limited by Airtable’s features or pricing? Or are you just looking for an alternative that better meets your project management needs?

Look no further! In this article, we’ll explore the top alternatives to Airtable. We’ll compare features, prices, and ease of use so you can choose the right PM tool for you and your team. From project management software like Teamly and Trello to spreadsheet-based programs like Smartsheet and Microsoft Excel, we’ve got you covered.

In this post, we’ll uncover the nine best alternatives to Airtable and evaluate their features, functions, and potential. It’ll be a thorough investigation that will ultimately lead you to make an informed decision about which alternative is best for your team’s requirements and pain points.

So, without further ado–let’s dig in!

Image represents Airtable Dashboard

But first, what’s Airtable?

Airtable is a popular tool that bridges the gap between spreadsheets and databases. Founded by former Salesforce Product Manager Howie Liu, it became publicly available in 2015 after three years of hard work and investment from prominent investors such as Caffeinated Capital and Andreessen Horowitz.

This online SaaS platform allows users to build collaborative apps without any coding knowledge. It’s like the perfect marriage between spreadsheets and databases, combining the best of both worlds. It provides workspaces and bases that can be shared with teams regardless of size.

Note: Workspaces are collections of projects, while bases act as hubs for particular projects or workflows.

Users can customize tables within a base that are linked together to create dynamic relationships. These can then be shared with other team members for collaboration in grid, calendar, form, kanban, and gallery views. Pro and Enterprise Airtable users also have access to Gantt and timeline views.

Howie Liu had the idea for Airtable while he was working at Salesforce. It helps users manage tasks, work together as a team, and organize resources in a way that doesn’t require them to know how to code.

Airtable’s limitations for Project managers

Although Airtable may boast several capabilities, it’s not an optimal solution for project management due to certain restrictions. For instance, commenting on individual records can be laborious and inefficient when finding relevant information.

Furthermore, the absence of a standard communication system renders this tool inadequate for collaborative teams that require frequent interaction between members.

Secondly, while Airtable allows users to have different levels of access, it doesn’t offer the ability to restrict users to specific views or table columns, forcing users to find workarounds.

This can be particularly challenging for organizations working with sensitive information. Additionally, Airtable is not specifically designed for project management, so it may not be the best choice for organizations with large and complex projects.

Finally, some users have reported issues embedding visual, media, or interactive content, which can pose a challenge for companies that regularly deal with large volumes of images or videos.

While Airtable offers flexibility and customization options, it may not fit every team’s needs best. That’s why exploring other alternatives is important so you can find the best fit for your team…

Image represents Teamly Dashboard

1. Teamly

Teamly is a complete solution for managing remote teams that gives teams everything they need to stay organized and get work done. With its intuitive interface and powerful features, Teamly makes it easy to manage tasks, track progress, and collaborate with team members remotely.

Features

Teamly offers a range of robust features for team and task management, including:

  • Real-time chat
  • Time tracking for monitoring employees
  • Screen capture video with audio recording
  • Templated checklists and SOP documents.
  • Task assignment and kanban boards
  • Built-in collaboration tools

Downside to Teamly

Though Teamly is the all-in-one project management solution, it does have one notable downside when comparing it to Airtable…

  • Lacks the spreadsheet feature.

Comparison of Teamly to Airtable

If the inability to build out spreadsheets is a deal breaker, then Airtable is likely the better choice.

But if you’re looking for the necessary team and task management features, then Teamly might be the right fit. It provides users with many benefits, such as an intuitive interface and robust features that are tailored toward remote teams.

In addition, Teamly’s video and audio recording capabilities let you track progress in real-time, while its templated checklists and SOP documents help teams stay organized and efficient.

Ultimately, if you’re looking for an all-in-one project management solution to help remote teams stay organized and get work done quickly, then Teamly is the way to go.

Pricing for Teamly

Teamly has two paid versions, Teamly Pro and Teamly Business, and a free version with limited features (but good enough to get started). Depending on whether you pay month by month or make an annual commitment, pricing ranges from $5 to $9 per user, per month.

Image represents Microsoft Excel Dashboard

2. Microsoft Excel

Why not just use Excel? It’s a common question when it comes to project management software, as Excel is a widely used and familiar tool for many professionals. However, Excel has its limitations when it comes to project management and collaboration.

Essentially, Excel is spreadsheet software that is part of the Microsoft Office Suite. It is primarily used for data entry, analysis, and visualization. It allows users to create and edit spreadsheets, charts, and tables and also includes basic calculations and formulas.

Features

  • Customizable spreadsheets and charts
  • Basic calculations and formulas
  • Data visualization tools
  • Ability to link multiple spreadsheets
  • Collaboration through shared workbooks

Downside to Excel

While Excel is a powerful tool for data management and analysis, it falls short when it comes to project management. Some of the limitations of Excel include:

  • Limited task management capabilities
  • Lack of built-in workflow automation
  • Limited collaboration and communication tools
  • No native mobile app
  • No built-in time tracking or time management features

Comparison of Excel to Airtable

Excel is a great tool for data analysis, but it lacks the project management features found in Airtable. Excel also falls short when it comes to collaboration and communication tools as well as workflow automation.

Airtable, on the other hand, offers all of these features plus more, such as customizable views and formulas, task management capabilities, and time tracking. Airtable also provides a native mobile app for iOS and Android, making it perfect for teams who need to be able to access their project information on the go.

Ultimately, when it comes to project management, Airtable is a better choice than Excel as it offers more features and flexibility that are tailored toward managing projects and teams.

Therefore, if you’re looking for a better alternative to Excel for project management, Airtable is the way to go.

Pricing for Featured Software

Excel is part of the Microsoft Office Suite, and is included with an Office 365 subscription. Microsoft Excel: $6-16 per user, per month (depending on plan).

Image represents Monday.com Dashboard

3. Monday.com

If you haven’t heard of Monday.com, it’s one of the most popular cloud-based work operating systems. It was launched in 2012 by Roy Mann and Eran Zinman, under the name dapulse but underwent a name change in 2017 to become what we know today as Monday.com.

Monday.com is a comprehensive work management tool that you can use for various purposes, from project management to sales, HR, operations, IT, and more. The tool operates using boards, which work similarly to spreadsheets, but with a more visually appealing interface.

With Monday.com, you can customize your boards with columns for tracking progress, time, due dates, assignees, and more. The rows, called items, can be anything from tasks to activities; it’s up to you.

And, if you’re looking for a different view of your work, Monday.com has got you covered with a range of visualization options such as files, maps, timelines, Gantt charts, workload, chart, form, calendar, and Kanban. So, whether you’re working on a content calendar, preparing for a product launch, or tracking software development, Monday.com is the ideal solution for you.

Features

  • Visual project boards for task management
  • Built-in team communication and collaboration tools
  • Multiple views to customize your workflow
  • Customizable fields, formulas, and automation workflows
  • Integrations with other apps such as Google Calendar, Slack, Trello and more…

Downside to Monday.com

  • Membership limitations
  • Limited dependencies for tasks
  • Confusing pricing
  • Lacks user-friendly interface

Comparing Monday.com with Airtable

When it comes to features, Monday offers many of the same ones available in Airtable such as viewing team progress in real-time or building custom databases but also uniquely adds visual elements like Gantt charts and status indicators which allows users to be more agile with their project management capabilities.

Additionally, Monday eliminates any paywall restrictions and allows users access to all features regardless of pricing plan which is an advantage over other similar solutions such as Airtable.

Finally, Monday provides dynamic scheduling features that are far ahead of what Airtable can offer, allowing teams to sync events with calendars like Google Calendar or Outlook so everyone is always up-to-date on upcoming tasks or deadlines. With different pricing plans ranging from personal use for solo freelancers up to enterprise plans for larger companies; there is a plan for teams of any size.

Pricing for Monday.com

Monday’s pricing plans start at $8 per user, per month for the Standard plan and go up to $16 per user, per month for what they call pro. plan.

Image represents Trello Dashboard

4. Trello

Trello is a popular project management tool that allows teams to organize and prioritize tasks in a visual way. It uses a board system, where each board represents a project or a specific area of focus.

Each board contains lists, which are essentially columns, and cards, which represent individual tasks. The cards can be moved around between lists to represent their progress and priority. There are also a lot of integrations and apps that can be added to Trello to make it work better.

Features

  • Visual task management using boards, lists, and cards
  • Collaboration and communication tools, such as comments and mentions
  • Customizable backgrounds and labels for easy organization
  • A wide range of integrations and apps available to enhance functionality
  • Mobile app available for iOS and Android devices

Downside to Trello

  • Trello freemium plan limited to 10 boards and default view
  • Power-Ups can add significant expense to Trello
  • Not recommended for complex projects as it lacks Gantt charts and key PM features
  • Lacks functionality compared to other PM software options with missing features like time-tracking and progress reports.

Comparison of Trello to Airtable

Some things about Trello and Airtable are the same, like how they both have visual tools for managing tasks and collaboration. However, Airtable offers more advanced features such as budget tracking and advanced reporting. Trello is better suited for smaller teams or projects, while Airtable is more suitable for larger, more complex projects.

Pricing for Trello

Trello offers a free and paid plan starting at $5 per user per month for the Standard plan and $17.50 per user per month for the Enterprise tier.

Image represents ClickUp Dashboard

5. ClickUp

ClickUp is a cloud-based project management software that was originally created as an internal tool for a team led by, Zeb Evans.

The team’s initial goal was to create a fraud-proof competitor to Craigslist, but when that idea failed, they shifted their focus to their internal tool, ClickUp. The platform was publicly released in 2017 and is now used by businesses of all sizes for task management, organization, and collaboration.

Features

  • Highly efficient dashboard view and collaboration features
  • Offers a number of features in its free version that are only available in
  • ClickUp’s paid plan, has goals, embedded emails, conditional automation, task checklists, custom task statuses, sprints, and 24/7 support
  • Offers native email, several templates, and free integrations
  • 15+ views for users, including list, board, calendar, box, Gantt, activity, workload, table, embed view, and more, allowing teams to view project data in several different ways for a better understanding
  • Main view is the list view, which is a grid that’s similar to a standard to-do list, featuring key information such as tasks, subtasks, and due dates, as well as the progress of those tasks and who’s responsible for completing them

Downsides to ClickUp

  • Despite its many features, some users may find the platform overwhelming and confusing to navigate
  • Some users have reported issues with syncing and data loss
  • Some users have reported that the platform’s customer support can be slow to respond

Comparison of ClickUp to Airtable

ClickUp offers many features in its free version that is only available in Airtable’s paid plan. ClickUp’s main view is a list view, while Airtable’s main view is a spreadsheet. When deciding which platform is best for your team, it’s a matter of preference.

Airtable has more database management features, while ClickUp is more about managing projects and keeping track of tasks. Some teams might like the flexibility of the spreadsheet view in Airtable, while others might find the list view in ClickUp easier to use.

Pricing for ClickUp

ClickUp offers a free version with limited features as well as a paid version starting at $5 per user per month. The paid version offers additional features such as custom task statuses, goals, and 24/7 support.

Image represents Smartsheet Dashboard

6. Smartsheet

Smartsheet is a spreadsheet tool for team collaboration, workflow management, and reporting. It was first made available to the public in 2006, but because it was hard to use, it failed to gain adoption.

In 2010, Smartsheet, Inc. drastically streamlined the features of their SaaS product and unveiled an easier-to-use version that quickly became a hit with users.

Currently, a multitude of companies trusts Smartsheet’s grids to manage their tasks. These grids are like spreadsheets, but they are much more useful because users can delegate tasks, split up jobs, and assign resources.

Features

  • Team collaboration and workflow management
  • Grids are similar to traditional spreadsheets but with added functionality
  • Allocate tasks, define subtasks, and manage resources
  • Hundreds of time-saving templates with pre-established workflows, automation, and alerts
  • Template sets with prebuilt, customizable sheets, reports, and dashboards
  • Multiple data views including card, calendar, and Gantt

Downside to Smartsheet

The main downside to Smartsheet is that it can take some time to figure out how to use it to derive the biggest benefits from the tool.

  • Steep learning curve for some users
  • No Time Tracking
  • Spreadsheet-style interface may not be intuitive for everyone
  • No Autosave
  • Limited customization options compared to other project management tools
  • Limited access to advanced features without upgrading to a higher pricing plan
  • Limited integrations compared to other project management tools

Comparison of Smartsheet to Airtable

While both Smartsheet and Airtable come with a learning curve, Airtable tends to be easier to use. Even non-technical users can manage project and workflow data using Airtable’s bases thanks to its simple, colorful interface. Add Airtable’s extensive template options into the mix, and the platform becomes even more straightforward for new users to get up-to-speed with. Users on several review site rate Airtable higher than Smartsheet for ease of use.

Pricing for Smartsheet

Smartsheet offers several pricing plans for its customers, including PRO for $7/month per license, billed annually; BUSINESS for $25/month per license, billed annually with a 3 license minimum and ENTERPRISE and SMARTSHEET ADVANCE, both of which require contact with sales for pricing information.

Image represents Asana Dashboard

7. Asana

Asana is a popular project management tool that teams use to stay organized and work together. Dustin Moskovitz and Justin Rosenstein created it as a PM tool for use at Facebook. They quit and formed their own company, Asana, in 2008. Since then, Asana has continued to develop its flagship product before launching the software commercially in 2012.

Features

  • Multiple views for users, including list, board, and calendar
  • Timeline view for premium, business, and enterprise members
  • Feature-rich experience
  • Helpful structure for managing multiple projects
  • User-friendly interface

Downside to Asana

Overall, Asana is a solid project management software with many features, but it has its limits…

  • Too many features that ratchet up the complexity
  • Less user-friendly with a learning curve
  • Subpar customer support
  • Cannot assign tasks to multiple users
  • Trustpilot reviews rating of 2.7 out of 5, with 36% of users rating Asana as “Poor” or “Bad.”

Comparison of Asana to Airtable

Asana and Airtable are project management tools but have different features. Airtable is more of a database management tool, while Asana is geared more toward project management.

Airtable has more customization options and is excellent for teams managing large amounts of data. Asana, on the other hand, is better for teams that need to manage tasks and workflows.

Pricing for Asana

Asana offers three main pricing options:

Their first tier plan is BASIC, free for teams with up to 15 members. Their next tier is PREMIUM, which is $10.99/month per user, billed annually. Their BUSINESS plan is $24.99/month per user, billed annually. If you are looking for an ENTERPRISE option, then you have to contact their sales department.

Image represents Basecamp Dashboard

8. Basecamp

Basecamp is a web-based tool used by teams for work management and collaboration. The tool was initially created in 2004 as a project management tool for a web design firm, 37signals. In 2014, the company changed its name to Basecamp. Today, the latest version of the product is known as Basecamp 3.

Although Basecamp is sometimes referred to as a PM tool, it lacks some standard features found in traditional PM software, such as time-tracking, Gantt charts, and board views. In Basecamp, users can create “hubs,” which are essentially repositories of information for either teams or projects. Each hub has six sections: Message Board, To-Do’s, Docs & Files, Campfire (real-time chat), Schedule, and Automatic Check-Ins.

In these sections, users can make group announcements, assign tasks, check due dates, and make their own questions that will be asked of the team at set times. Basecamp also has hill charts that let users see their to-do lists as hills, with the midpoint of a project at the top of the hill.

Features

  • Message Board for group announcements
  • To-Do’s for task assignments
  • Docs & Files for file storage
  • Campfire (real-time chat) for communication
  • Schedule for deadlines
  • Automatic Check-Ins for user-defined questions to be asked to the team at specified intervals
  • Hill charts for visualizing to-do lists as hills

Downside to Basecamp

  • Lacks time-tracking
  • No Gantt charts or board views
  • Hill charts are subjective and based on user feelings rather than objective data

Comparison of Basecamp to Airtable

Basecamp and Airtable are both project management tools with different features. While Basecamp is more of a task-oriented tool, Airtable is more of a database management tool.

Airtable has more customization options and allows users to create their own fields for storing information. On the other hand, Basecamp’s hill charts are subjective and based on user feelings rather than objective data.

Airtable is a powerful and flexible platform that offers a variety of features such as time-tracking, Gantt charts, and board views that Basecamp does not have. Airtable is also more customizable compared to Basecamp and is well-suited for complex projects. However, Airtable can be more overwhelming for users who are not tech-savvy.

Pricing for Basecamp

Basecamp offers exceptional value for larger teams. Most software programs in the same category charge a hefty fee of between $6 and $12 per month per user. In comparison, Basecamp’s affordable flat rate of $99/month is a great bargain for teams of 20 or more.

Image represents Wrike Dashboard

9. Wrike

Wrike is an online project management SaaS product founded in 2006 by Andrew Filev. With Wrike, cross-functional teams can manage projects, workflows, and tasks to help streamline efficient collaboration.

The tool is organized around folders, projects, and tasks. Folders are used to group projects together that are related and can be used by departments or representing high-level initiatives.

Users have multiple ways to view project data within Wrike such as list, board, table, Gantt chart, timelog, resources, analytics and other views. This makes tracking progress easier for teams of all sizes and allows users to customize how they use the program.

Wrike effectively eliminates the need for emails and spreadsheets when it comes to managing projects – a vision set forth by Andrew Filev at its inception over a decade ago.

Features

  • Create and configure team workspaces with granular permissions setup
  • Integrations with third-party apps such as email, Slack, Zoom, and more!
  • Automate work intake with “Dynamic Request Forms.”
  • Gain comprehensive insights into your projects and tasks with real-time reporting.
  • Get projects up and running quickly with pre-built templates
  • Time tracking and digital timesheets to Business plan members and above.

Downside to Wrike

  • Limited customer support hours cause difficulty in obtaining help quickly
  • Free plan has a limit of 200 tasks and 2GB file space, making it challenging for smaller teams
  • Added costs with premium add-ons, potentially leading to up to 3x more expenditure
  • Steep learning curve for users new to the software
  • Few features and integrations available in the free version
  • Lacking collaboration and chat features

Comparison of Wrike to Airtable

If you’re looking for an enterprise-level PM solution, Wrike is the way to go. It’s more expensive but comes with features that enable teams to handle complex projects. Also, with Wrike’s comprehensive toolset, businesses can customize the platform to meet their specific needs and have the assurance of secure collaboration.

However, if you’re a small business with less complicated tasks, Airtable might be the perfect fit. For no cost, you can manage data better than spreadsheets and improve company-wide visibility, all while customizing the interface to match your team’s workflow.

Pricing for Wrike

Wrike offers a FREE plan with no cost for your entire team, as well as PROFESSIONAL and PREMIUM plans at $9.80 and $24.80/month per user, respectively. Unfortunately, for more advanced solutions, you have to contact sales.

Conclusion

What project management tool works best for you? That depends on your team’s size, budget, and workflow.

When choosing the right project management tool, there really is no one-size-fits-all solution. But with so many options available in the market, you’re sure to find a program that suits your needs. Considering each platform’s pros and cons will help you make a smart choice.

For the most intuitive project management platform that’s easy to use, Teamly takes the cake. It offers an impressive set of features and integrations at a reasonable price. The intuitive dashboard helps teams stay organized, while time tracking, task delegation, and collaboration features help increase productivity. With all these advantages, Teamly is certainly worth considering as your go-to project management tool.

 

In Search of Greener Pastures: The Best Alternatives to Hootsuite. Plus Three Social Media Hacks from Your Favorite Experts You Can’t Afford to Miss!

Image represents Hootsuite Alternatives

Social media places every organization in a never-ending performance on a global stage. There’s always multitudes of people browsing your announcements as they scroll feeds on Facebook, Instagram and Twitter. And when you least expect it, a customer calls you out in a busy public forum, either to celebrate or criticize you.

Under this spotlight of constant scrutiny, you can appear in the know, like an organization who’s engaged and contributing to the current conversation. Or you can look clueless and irrelevant, like someone who’s never up on the latest buzz and trends.

It’s not easy to consistently make a smart showing in this arena. In the complex, fast-paced world of social media, it’s nearly impossible to keep up on trending conversations across several platforms and to monitor and track individual campaigns to understand what’s working and what isn’t.

There’s definitely no way to do all of this manually. It gets down to having the right tool, a software that distills relevant trends, simplifies processes and brings your attention to what really matters.

Hootsuite, for sure, allows you to stay abreast and keep your head in the game. But by no means is it the only show in town. There’s several strong alternatives out there, each taking a slightly different approach to social media management and positioning itself at a competitive price point.

So if you’re burned out and frustrated with your current social media management system, I’ll let you in on a little secret: there’s a lot of options out there, and amongst them is a superior, bespoke solution that’s going to offer just what you’re looking for.

Let’s take a look at some of the key alternatives to Hootsuite and at how each of them stands out from the crowd.

Image represents the Deciding Factors of an SMM Tool

What to Look For: The Deciding Factors of an SMM Tool

The right social media management tool serves several functions. It keeps you from having to switch between platforms, it allows all the necessary people to view content and it analyzes your impact with meaningful statistics.

Each system is a bit different, and is suited for different clientele. Some are built for marketing agencies with hundreds of accounts, while others are better for small businesses with only a few users and accounts. Each integrates with a different assortment of softwares and social media platforms.

When looking for the right tool for you, there’s a few key areas to hone in on. Let’s go over some of them.

Which Social Media Platforms and Other Softwares Does It Integrate With?

This is central. The social media management tool needs to integrate with the platforms you live on. If it doesn’t, then you’ll have to manually post content on these platforms.

Every tool integrates with the big four platforms: Twitter, Instagram, YouTube and Facebook. Beyond this, each offers a different assortment. If your organization uses Snapchat, TikTok, Pinterest or a niche emerging platform, this rules out several options and hones in on the solution that’s right for you. Social media content agencies develop innovative platform-specific content while managing post scheduling, engagement and performance tracking.

Similarly, each tool integrates with an assortment of other softwares, including communication platforms, photo editing tools and storage drives. Finding something that integrates with the softwares you’re using in your business makes things like sharing posts and analytics so much easier.

What Is Its Capacity?

A small company where one person managers five social media accounts is in a completely different pool than an agency overlooking 100 accounts.

Each social media management tool sets a limit on the number of users and social media accounts within each plan. There’s no need to go above and beyond your means, and you need to have enough capacity for your requirements as well.

Does It Provide Onboarding & Customer Support?

Onboarding and customer support are critical, particularly for a company that’s using a social media management tool for the first time.

Generally, the service a company offers increases with each of its plans. Lower tiers may only offer email support or no support at all, while premium or enterprise tiers have access to chat and telephone support.

How Is the User Experience and the Interface?

The usability of the platform can make all the difference. The viewing options for the calendar and each social media account determines how you’ll interact with the tool. Most companies provide demos and videos to demonstrate how its platform operates.

What About Tracking and Analytics?

Tracking and analytics allow you to understand how your content performs on various platforms, when the best times are to engage and what content sparks the greatest engagement.

Each tool offers a robust tracking and analytics system, with a variety of different features. Some break metrics down by country or region, while others let you create charts to download and share with clients.

Is It Worth the Money?

The cost for social media management tools varies wildly, from $60 a month to over $700 a month. And it’s not necessarily a scenario of getting what you pay for. Many believe that Hootsuite’s price is bloated, as other companies provide the whole package at a much lower price point.

Note that some companies boast of a certain feature or service, but it’s only available with the higher tier plans.

These six points address the key areas to survey when shopping for a social media management software. Now let’s look into some alternatives to Hootsuite per this criteria.

Who’s the Fairest: The Six Best Alternatives to Hootsuite

Each SMM management company offers its own competitive advantage, and serves a specific niche or clientele. Let’s evaluate several according to the attributes outlined above.

Screenshot of Looomly

1. Loomly

Loomly is a social media management tool based out of Los Angeles. Just as a loom weaves wool to create textiles, Loomly aims to weave all the social media networks into a tapestry that achieves your marketing objectives.

Loomly began in 2015 by a frustrated French husband and wife team, Noemie and Thibaud Clement. They became flustered with managing a digital marketing agency with an Excel sheet and needed to level up.

Overview & Key Features

Loomly offers an intuitive, easy-to-use interface. Its dashboard provides a clear overview of its tools, which allows you to easily navigate to the right places. The calendar offers multiple viewing options, including the list view, which displays individual posts, and the calendar view, which displays the entire month in overview.

Many companies struggle to put out a continual stream of content, and Loomly assists with this challenge by offering content suggestions around themes such as holidays, throwback Thursday, Twitter trends and RSS feeds.

Customer Feedback & Limitations

Customers like how Loomly allows you to create content for specific audiences. However, some have cited that the mobile app glitches from time to time. They also say it’s a struggle to integrate all of the features of Instagram, such as stories. (This is a common complaint across all SMM services, however).

Social Media Integrations

Loomly integrates with many social media channels, including Facebook, Twitter, Facebook Ads, Instagram, Pinterst, Linkedin, Google My Business, YouTube, Snapchat and TikTok.

It also allows its users to integrate with a custom channel not natively integrated into Loomly. This includes smaller or niche platforms such as Tumblr, Gab or WordPress.

Other Software Integrations

In addition to social media platforms, Loomly also integrates with Unsplash, Giphy and Zapier. Advanced and premium tiers can integrate with Slack and Microsoft Teams.

Price & Free Options

Loomly offers a 15 day free trial.

Its pricing options encompass three tiers, ranging from $25 a month to $359 a month. It offers annual subscriptions for a discounted price. It also offers an enterprise option for custom services. The price for this package varies.

Capacity

The capacity varies depending on the plan. The package at the lowest tier includes two users and 10 social media accounts, while the highest tier includes 30 users and 50 social media accounts. The Enterprise option offers custom amounts.

Customer Support

Loomly offers chat and email support with all accounts. Enterprise accounts have a designated account manager.

Screenshot of Sendible

2. Sendible

Sendible boasts that with its platform, it takes less than an hour to schedule an entire months’ content!

This company started in 2009, inside the spare bedroom of Londoner Gavin Hammar, and evolved to keep pace with the ever-changing social media landscape. Currently it employees around 100 people, and operates mostly out of the UK.

Overview & Key Features

Sendible allows its users to manage up to 100 accounts and to post with multiple clients, making it a go-to for a digital marketing company.

With its “Scale” plan (the highest tier), users can build analytics reports and save them in pdfs to share with stakeholders and clients. It’s also possible to save content with the Scale plan.

User Experience

Users say it’s easy to collaborate with other team members on Sendible. They also find some of its features superior to Hootsuite. For example, its tracking tool provides metrics on hashtag views, which makes it easy to identify effective hashtags in posts. It’s also possible to schedule posts down to the minute, whereas Hootsuite only schedules within five minute intervals.

Social Media Integrations

Sendible integrates with Instagram, Facebook, Twitter, Linkedin, Google My Business and YouTube. Unlike many other tools, it also integrates with WordPress and WordPress.com, allowing users to manage a blog from the platform as well.

Other Software Integrations

Sendible integrates with Canva, Giphy, Pixels and Google Analytics. With the Scale plan, users can integrate with Google Drive and Dropbox.

Price & Free Options

Sendible offers a 14 day free trial.

Its plans range from the “Creator” plan ($29 a month), to the “Traction” plan ($89 a month), to the Scale Plan ($199 a month). Users can save 15% with a yearly subscription. It also offers a custom plan for larger teams.

Capacity

The Creator plan includes 1 user, 6 social profiles and 100 daily postings. The Traction plan includes 4 users, 24 social profiles and 200 daily postings and the Scale plan 7 users, 49 social profiles and 300 daily postings.

Customer Support

All plans provide email support, live chat and group training sessions. The Scale plan includes a dedicated customer service manager.

SocialChamp Website Screenshot

3. Social Champ

Social Champ is a social media management tool that empowers businesses to effortlessly schedule posts, collaborate with colleagues, and gain valuable insights into their audience engagement. It comes with a user-friendly interface, allowing users to schedule posts for optimal timing, collaborate with team members without credential sharing, and leverage bulk upload features for maximum efficiency.

Overview & Key Features

Social Champ is considered an all-in-one tool, offering multi-platform support. With features like content creation and scheduling, team collaboration, advanced analytics, repeat and recycle options, and integration with visual content creation tools.

Additionally, Social Champ also extends advanced social media functions, such as auto RSS feeds, repeat and bulk uploads, an AI Suite for content and image creation, a centralized dashboard, and more.

Social Media Integrations

It allows integration with all major social media platforms, including Facebook, Instagram, Twitter, YouTube, Pinterest, LinkedIn, TikTok, Mastodon, and Google My Business.

Other Integrations

It further integrates with other third-party tools like Canva, Crello, OneDrive, WordPress, and Wave.video, among others, for seamless visual content creation within the platform.

Price & Free Options

Social Champ offers four pricing plans: Free, Champion (priced at $26/mo), Business (priced at $89/mo), and Agency plan with custom pricing.

Capacity

Social Champ’s Free plan can connect with 3 social accounts, but can only be managed by one user. The Champion plan allows users to connect up to 12 social accounts and collaborate with 2 team members. The Business plan can accommodate 40 social accounts and collaborate with up to 6 team members. With the Agency plan, businesses can connect 100+ accounts and collaborate with 10+ team members.

Customer Support

Social Champ offers customer support via live chat. It also offers customer care via emails, and customers also schedule a demo call.

Screenshot of Zoho Social

4. Zoho Social

Zoho is an Indian multinational technology company. It started in the 90s and currently has over 50 million users. Its name is a play on the phrase “small office, home office.”

In addition to SMM tools, Zoho offers an office suite, a cloud-based documents software, a platform for online meetings, mail services, human resource management tools and accounting services. It is headquartered in India with offices in China, Singapore, Africa, Japan and the United States.

Overview & Key Features

Zoho’s SMM tool offers “the whole package” at an awesome price. It offers collaboration tools, calendars and tracing analytics that call out issue tweets right away. Plus, it’s possible to package Zoho Social with the company’s many other services.

Limitations

Customers wish that Zoho Social integrated with more third party softwares. Some find that the mobile app is not as capable as the desktop version.

Social Media Integrations

Zoho integrates with Instagram, Facebook, Linkedin, Twitter, Google My Business, TikTok, YouTube and Pinterest.

Other Software Integrations

Some other third party softwares that Zoho links to include Canva, Zoho Desk (a project management platform), Linkedin Ads and Facebook Ads.

Price & Free Options

Zoho offers a 15 day free trial.

Its plans range from $10 a month for the standard plan to $40 a month for the premium plan, making it the cheapest tool out there by far. For agencies with 100 to 200 channels, it offers plans that range from $230 to $330 annually.

Capacity

The standard plan offers nine channels and one team member, while the premium offers ten channels and three team members. Additional brands and team members can be added for additional fees.

Customer Support

Zoho offers email support 24 hours a day, 5 days a week for all of its plans.

Screenshot of Brandwatch website

5. Brandwatch (formerly Falcon.io)

Founded in 2007 by Giles Palmer of the UK, Brandwatch currently runs 15 offices in cities across the world, including New York, London, Paris, Singapore and Sydney. Its SMM services are modeled after Falcon.io, which it acquired just a few years ago.

Overview & Key Features

Brandwatch is geared for larger businesses, and its service offers eight products: Publish, Influence, Advertise, Engage, Measure, Audience, Benchmark and Listen. These products collectively offer custom plans that allow teams to develop highly detailed and profitable social media marketing campaigns.

User Experience

Users find that Brandwatch is pricey compared to other SMM services, but they like the platform’s smooth interface.

Social Media Integrations

Brandwatch links with Facebook, Instagram, Twitter, TikTok, YouTube and Linkedin.

Price & Free Options

Brandwatch offers a 14 day free trial.

Its plans start at $108 a month. The company consults with potential clients individually and offers a custom price and services package.

Screenshot of Statusbrew website

6. Statusbrew

Statusbrew has a clean interface and offers the expected range of SMM management tools. This includes stock photos for content and the capacity to modify posts for different platforms and shorten links within posts. Each post can be sent to a team member for approval. Its analytics breaks content down by country.

Social Media Integrations

Statusbrew integrates with Twitter, Instagram, Linkedin, Facebook, YouTube and Google My Business.

Other Software Integrations

Statusbrew also integrates with a host of other communication and storage softwares, including Slack, Bitly, Shopify, Zendes, Google Drive, Dropbox, One Drive, Hubspot, Salesforce, Mailchimp and Zapier.

Price & Free Options

The first seven days of Statusbrew are free.

It offers three plans, ranging from $69 to $229 a month.

Capacity

Its basic plan allows 5 users with 5 social profiles, and its premium plan 8 users and fifteen social profiles. The enterprise plan offers custom features, users and social profiles.

Customer Support

The customer support Statusbrew offers increases with each tier of the packages it offers. It offers email support with its basic plan and both email and chat support with its second and third-tier plan. Phone support is only available with the enterprise account.

Screenshot of Sprout Social website

7. Sprout Social

Sprout Social is a publicly traded company based out of Chicago that was founded in 2010 by Justin Howard, Aaron Rankin, Gil Lara and Peter Soung. Some noteworthy clients include Glassdoor and Shopify.

Overview & Benefits

Sprout social allows its users to create, deliver and measure content, both on a computer and a mobile app. The interface allows content to be assigned to specific people and to be submitted for approval before going live.

Sprout offers a listening tool, “Sprout Listening” that enables users to be in the know, in the flow. This tool integrates with Facebook, Twitter, Instagram, Reddit, YouTube, Rumble and the web at large. Its purpose is to identify relevant conversations, which allows its users to chime in and participate in topical conversations as they’re happening.

Customer Feedback

Customers find that Sprout Social offers excellent customer services and a thorough onboarding process. Some found that there were too many handoffs in the onboarding process, however. Many like it for its clean and easy-to-use interface, and its capacity to duplicate content for repeat posting.

Social Media Integrations

Sprout Social integrates with a lot of the familiar faces: Facebook, TikTok, Instagram, Linkedin, YouTube and Pinterest.

Other Software Integrations

Sprout Social offers integrations with many third party softwares, including Google My Business, Tripadvisor, Glassdoor, Facebook Shops, Zendesk, Reddit, Google Analytics, Slack, Dropbox, Google Drive, Bitly, Canva, Shopify and Feedly.

Price & Free Options

Sprout Social offers a 30 day free trial.

Its plans include three tiers, ranging from $249 to $499 a month. It also offers a custom enterprising option.

Capacity

Sprout Social offers 5 social profiles at the basic level, then unlimited profiles at the middle and highest tier. It only offers one user with each package. Each additional user costs another $200 to $350 a month, depending on the tier.

Customer Support

Sprout Social offers 24 hour five day support that is prioritized for the Enterprise Level.

Hootsuite

Hootsuite: How It Stacks Up

Now that we’ve looked at some of the key SMM management companies, you’re probably wondering how Hootsuite stacks up against them. Let’s get into it.

Hootsuite was started in 2008 by Ryan Holmes. The company is based out of Vancouver, British Columbia and also has offices in Sydney, Mexico City and Rome. Its unusual name emerged from a competition where Holmes crowdsourced suggestions. It comes from the French expression “tout de suite” that means “right now.”

Overview & Key Features

Hootsuite offers the same package as most other SMM management companies: boards to break social media feeds down by various criteria, a message box that gathers messages from all platforms and a calendar with drag and drop features. It also offers robust analytics tools.

Limitations

At over $700 for its premium package, Hootsuite is priced well above its competition. It doesn’t offer customer support for its smaller packages. Some feel that Hootsuite aims to exclusively serve large companies with custom enterprise plans.

Social Media Integrations

Hootsuite integrates with many of the same key players: Instagram, Facebook, TikTok, Twitter, YouTube, Linkedin and Pinterest.

Other Software Integrations

It offers flexible integration options with other softwares, including Canva, Shopify, Hubspot, Zendesk, Google My Business and Dropbox.

Price & Free Options

The first month of Hootsuite is free.

Its plans range from a professional plan that’s $99 a month to a business plan that’s $739 a month. It also offers custom enterprise solutions.

Capacity

The professional plan includes one user and 10 social accounts, and the business plan five users and 35 accounts. The enterprise options start at five users with 50 accounts.

Customer Support

Hootsuite only offers customer support at the Business Tier and Enterprise plan.

As you can see, Hootsuite has positioned itself as a key player in the SMM management milieu. It’s got all the features necessary to fluidly permeate your message across many channels.

However, it’s pricier than its competitors, and doesn’t offer any customer support for lower tier clients. Many other companies cost far less and offer services that Hootsuite does not. So it pays to do your homework and research the right plan for you.

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What’s the Next Step? 3 SMM Strategies From Your Favorite Experts

Finding the perfect social media management tool is only half the battle.

Another component to a successful marketing strategy is knowing what to say and how to say it. To this end, here are a few simple pointers from the experts on content marketing.

Gary Vee: Customize Content for Each Platform

Pushing your message across multiple platforms is the ticket to reaching a wide audience. But a simple cut and paste job isn’t going to cut it, SMM expert Gary Vaynerchuk stresses in his most recent book, Crushing It.

Gary points out that each social media platform serves a different function. Twitter is the go-to for news and quick sound bytes, while Facebook is the place to connect with family and friends. And YouTube, often, is the place where people land when they have a few hours to chill on a Saturday afternoon.

In order to connect with our audience, then, the content needs to be adapted to suit each platform.

“Develop high-quality native micro content…This means content that is specifically and purposely designed to suit the platform you’re using to disseminate it. The audience on Twitter isn’t looking for the same kind of content as an Instagram follower. A Facebook post will have greater impact if it’s not just a cut and paste job from your blog or a ten minute video that should actually be living on YouTube.”

This doesn’t mean creating original content for each platform. One large piece of content, such as a blog post or a video, can be splintered and distributed among many platforms. However, the content needs to be molded and edited to suit the platform in order to reach your audience.

Marie Forleo: Consistency Is the Name of the Game

Marie Forleo is the author of the book Everything Is Figureoutable and creator of the popular online program, B-School. Although some believe she’s a bit of a charlaton running a pyramid scheme, she does provide some SMM lessons that are dead on.

One key lesson she drives home is the need for consistency in online marketing.

“Success doesn’t come from what you do occasionally, it comes from what you do consistently.”

Consistency is reflected in where you show up online, how you show up and when you show up. Content is easily recognizable when it uses similar colors, fonts and themes. When customers come to anticipate a weekly blog post or a daily Instagram post, it increases their familiarity with your message and your brand. This “like, know, trust” factor is key to winning devoted customers.

Amanda Slavin: Vanity Metrics versus Real Engagement

The goal of SMM, Amanda Slavin says in her book Seventh Level, is to turn your followers into brand ambassadors who don’t just follow and like your posts, but who market for you.

“Customers are no longer just the purchasers of your product, but people that can serve as an extension of your sales team. They “sell” for you when they advocate for you, follow you, connect with you, and are interested in what you have to say as a brand. Just think about what is more impactful: When you tell everyone how great you are? Or when your most loyal brand advocates rave about how wonderful you are to their friends, family and followers?”

To this end, stats need to be carefully evaluated to identify true engagement. When and how does engagement reflect a dedication to the brand, and when is it just a superficial ‘like’ or ‘follow’?

For example, an account with 10K followers who rarely interact may not have the impact as an account with 700 highly engaged followers who consistently comment, share content, and purchase from your organization.

Conclusion

It’s so common to pour energy into a social media campaign and have it fall flat. No engagement, no increase in sales, no nothing.

Oftentimes, this is because the effort wasn’t centralized.

Good SMM gets down to having the right tools that allow you to elevate and streamline efforts. It gets your finger on the pulse of the fast-paced organism that is social media.

There’s a lot of great SMM management companies out there in addition to Hootsuite, and so it’s worth the effort to research and find the right tool for you. What features do you look for in a social media management tool?