Are you tired of the hassle that comes with scheduling appointments and meetings? If you’re like most people, you’ve probably tried Calendly – the popular scheduling tool that makes it a breeze to schedule with its user-friendly interface and range of features. But what if Calendly doesn’t quite meet your unique needs? What if you’re looking for a scheduling tool with different features, pricing, or integrations?

That’s where we come in. We’ve scoured the web and put together a list of the best Calendly alternatives to help you find your perfect scheduling match. Whether you’re a sales team, a service-focused business, or a consultant, there’s an app out there that’s just right for you. So, are you ready to find the perfect scheduling tool for your unique needs? Let’s dive in and get started!

Why Not Calendly?

Calendly has been a great scheduling tool for many businesses, but there are some challenges that come with relying solely on Calendly. Let’s examine why it may not be the perfect fit for everyone.

Limited features

Calendly offers basic scheduling features, but lacks the depth and customization of other scheduling tools. This can be limiting for businesses looking for more advanced options.

Limited integration options

Calendly doesn’t have a wide range of integration options with other tools, which can limit its usefulness for businesses that need to connect multiple systems.

Lack of automation

Calendly lacks the automation options available in other scheduling tools, making it harder to streamline the scheduling process and manage appointments more efficiently.

Higher cost

Calendly can be more expensive than other scheduling tools on the market, especially for businesses that need to schedule a high volume of appointments.

The Many Use-Cases For SCHEDULING APPS

Scheduling software can be used in a variety of ways across different industries and business types. Here are some of the most common use cases for scheduling software:

• Sales teams: Sales teams need scheduling software that is both efficient and customizable, with advanced features like sales pipeline management and lead nurturing. The software should also integrate with their existing tools, such as CRM and email marketing software.
• Service-based businesses: Service-based businesses require scheduling software that allows customers to easily book appointments while also offering tools for appointment reminders, cancellations, and rescheduling. The software should also provide an easy way to manage employee schedules, send automated notifications, and accept payments.
• Remote teams: Remote teams need scheduling software that provides the flexibility to manage schedules across different time zones and allows for seamless communication between team members. The software should also have a user-friendly interface, offer customization options, and integrate with their existing communication tools.
• Education and training: Education and training organizations need scheduling software that enables easy scheduling for classes, workshops, and one-on-one meetings. The software should allow for class or workshop registration, waitlists, cancellations, and rescheduling and integrate with their existing tools like learning management systems.

How to Choose a Scheduling Software for Your Unique Needs

When choosing a scheduling software for your unique needs, here are some important things to consider:

• Customization options: The software should allow you to customize the scheduling page, emails, and notifications to match your brand.
• Integrations: Look for software that integrates with the tools you’re already using, such as email marketing software, CRM, and payment gateways.
• Scheduling options: Different software offers different scheduling options such as group scheduling, one-on-one scheduling, or both. Look for software that suits your scheduling needs.
• Mobile access: If you or your clients are on the go, consider software that has mobile app access.
• Payment processing: If you need to accept payments for your services, look for software that offers payment processing options and is secure.

8 Calendly Alternatives

YouCanBook.Me

You’re busy, we get it. You don’t have time to be playing phone tag or sending endless emails to schedule appointments and meetings. That’s where YouCanBookMe comes in – a simple and effective tool that helps you cut through the scheduling chaos.

With YouCanBookMe, you can connect your existing calendars to check your availability, and then customize your booking page to suit your needs. Whether you need to schedule a meeting with a colleague, or book a consultation with a client, YouCanBookMe makes it easy. You can set the length of the appointment, choose your availability, and even set notifications, so you never miss a beat.

But YouCanBookMe isn’t just about simplifying the scheduling process – it’s also about saving you time and energy. With features like calendar integrations, SMS and email notifications, time zone detection, and customizable branding, YouCanBookMe gives you everything you need to streamline your scheduling process.

And the best part? YouCanBookMe is designed to work seamlessly with your existing tools and workflows. It integrates with Zapier, Stripe, Google, Microsoft, and more, so you can keep everything in one place and avoid the hassle of managing multiple scheduling tools.

So why not try YouCanBookMe for yourself? With a free 14-day trial and plans starting at just $10 per calendar per month, there’s no reason not to give it a go. Simplify your scheduling process and take control of your time with YouCanBookMe.

Doodle

Are you tired of the back-and-forth of scheduling meetings and coordinating availability? Look no further than Doodle. This platform has been a popular choice since its launch in 2007, with over 30 million monthly users today.

Doodle is the ideal choice for larger meetings, with its free polling tool that makes it easy to choose the best meeting time for everyone. However, if you’re only scheduling one-on-one meetings, you may want to consider the Pro account, as this feature is only available with a paid subscription.

One downside of Doodle is that it doesn’t offer as many integrations as other scheduling tools. However, if you’re an Outlook user, you’ll appreciate the ability to schedule meetings directly from your inbox. And for teams that use Slack, the Doodle Bot is a handy feature to keep everyone up to date.

Another potential downside of Doodle is that it might not be the cheapest option for simple meet-ups. But if you’re part of a larger organization that requires additional customer support, you’ll benefit from Doodle’s onboarding and training sessions offered with their Enterprise accounts. And with 99.9% uptime, you can rely on Doodle to keep your meetings running smoothly.

Overall, Doodle is a great option for anyone who wants to simplify their scheduling process. With a clean and easy-to-use interface, customizable settings, and calendar sync with Google and Microsoft 365, you can’t go wrong with this trusted platform.

Setmore

Looking for a scheduling app that doesn’t weigh you down with unnecessary features? Meet Setmore! With its intuitive mobile app and free-from-distractions UI, you can book appointments on the go with ease. You don’t need to be a tech whiz to navigate the interface, and with Setmore’s live chat support and helpful documentation, you’ll never be left in the lurch.

Setmore offers affordable pricing that’s perfect for growing teams. Larger teams are incentivized with lower per-staff pricing, so you can scale up without breaking the bank. And with the ability to integrate with popular tools like Square, Slack, Instagram, Facebook, and most website builders, you’ll be able to set up shop quickly and start taking appointments without a hitch.
While Setmore may not have the same feature depth as other schedulers, it still packs a punch with its versatile and reliable scheduling options.

You can schedule recurring appointments, manage reminders, and even get paid online through Square or Stripe. Plus, with a free plan available, you can test out the software before committing to an upgrade.

Of course, no software is perfect, and Setmore is no exception. While it may work for business consultations, sales teams, and service businesses, it may not have the same level of customization as some other scheduling apps. So if you’re looking for something more niche, it’s worth checking out your options. Nonetheless, Setmore is a great choice for anyone looking for an affordable, reliable, and easy-to-use scheduling app.

Microsoft Bookings

Imagine you’re a busy business owner looking for a scheduling tool that can streamline your appointments and save you time. Microsoft Bookings, part of Microsoft 365 for Business, could be the perfect solution for you. With its customizable appointment details and booking requirements, you can specify service providers and integrate with Office calendars to quickly find available time slots.

But Microsoft Bookings is more than just a calendar tool. You can also hold meetings through Skype for Business or Microsoft Teams, making it a convenient all-in-one solution for your scheduling needs. And as a relatively new software, Microsoft Bookings has a fresh and modern interface that makes it easy to navigate and use.

One of the benefits of using Microsoft Bookings is its integration with other Microsoft apps, especially if your business already uses Microsoft 365. It’s also great for small service-based businesses, such as salons or consulting firms. However, one drawback is that it doesn’t offer online payment integrations or integrations with CRM or accounting tools.

Overall, Microsoft Bookings is a solid Calendly alternative that offers a range of features to make scheduling appointments and meetings a breeze. Its seamless integration with other Microsoft apps, modern interface, and ability to customize appointment details make it a standout option for businesses looking for a comprehensive scheduling tool.

Acuity

Imagine you’re running a small business in the service industry and want to maximize your revenue. That’s where Acuity Scheduling comes in. This software is a scheduling powerhouse, packed with features to help you handle complex availabilities, generate more revenue with gift certificates and memberships, and even process payments. Acuity offers many options to cover any scheduling use case.

Compared to Calendly, Acuity focuses on more than just consultations. It offers customizable appointment details, booking requirements, and service providers. You can set up a custom scheduling site with your own URL and embed it on your website or social media profiles. Acuity easily integrates with Google calendar, Office 365, iCloud, and Zapier. It offers customized email and SMS notifications, reminders, group scheduling for workshops, and more.

The software comes with a seven-day free trial and offers billing options for monthly and annual subscriptions. While Acuity’s slab-based pricing plans may not be ideal for solopreneurs, larger businesses can benefit from its strengths in managing service-based companies. In summary, if you’re looking for a scheduling powerhouse that offers many features to cover any scheduling use case, Acuity Scheduling is a great option to consider.

10to8

Coordinating appointments for your team, juggling multiple calendars, and handling reminders can be a recipe for chaos. But what if I told you that there’s an app that can make it all a breeze? Enter 10to8, a highly rated appointment scheduling software designed to streamline the process for service-based businesses.

According to SaaS Scout’s “Best Appointment Scheduling Software (2023 Compared)” collection, 10to8 ranks 3rd, while Calendly comes in 5th. The app gets a lot of praise for how good it is for the price and how easy it is to use. This makes it a great choice for businesses that need a reliable scheduling solution.

Not only is 10to8 a breeze to employ, but it also offers multiple advantageous services such as individual and group bookings. With 10to8’s personalized scheduling page, SMS and email alerts, two-way calendar sync, notes feature and integration with Salesforce, Pipedrive & more.

But what do users think? While some users would like to customize the automated emails more completely, 10to8 remains a good option for basic scheduling needs. If you’re running a small business with two users, you can use 10to8 for free or upgrade to other pricing plans for more users and advanced features.

Service business owners understand the frustration of managing a complex availability calendar. 10to8, however, has numerous features and an user interface designed for businesses that go out to their customers for services – providing them much-needed relief.

10to8 may not have the same level of features as Acuity, which is more tailored to sales and recruitment teams, however it does still offer a versatile appointment scheduling app that meets a diversity of needs.

In the end, whether 10to8 or Calendly is best for you depends on whether or not they have the features your team needs, whether or not they can work with the tools you already have, how much support they offer, and how much they cost. But as mentioned above SaaS Scout research reveals that 10to8 is a highly recommended choice, especially for its value for money and ease of use.

Mixmax

The cool thing about Mixmax is how it integrates seamlessly with Gmail to offer an extensive suite of sales productivity tools.

Mixmax not only lets you track emails and use templates, but it also has a powerful scheduling feature that lets you set up meetings with just one click and add your Google Calendar to emails. You can even schedule emails and send reminders with just a few clicks, making it a must-have for busy sales teams looking to streamline their communication processes.

If you’re using Gmail for your sales conversations, Mixmax is a fantastic tool to help you manage your pipeline. Its powerful CRM and recruitment software integrations, as well as features like tasks and rules, add even more functionality to your follow-up process.

Whether you’re a small business looking to boost your productivity or a larger enterprise needing a powerful sales acceleration tool, Mixmax has everything you need to book more meetings and close more deals.

Another standout feature of Mixmax is its one-click scheduling functionality. By setting up your availability and customizing the days, times, and duration, you can add a scheduling link to emails, websites, and social profiles.

Then, your clients just choose the time slot they want, and it’s added right away to all calendars. It’s a convenient and efficient way to schedule meetings and appointments, and it works seamlessly with Google Calendar.

While some users found the pricing plans expensive, many appreciated the user-friendly interface and easy-to-use features. Mixmax also lacks integration with Zapier, but its robust features and tight integration with Gmail more than makeup for it.

Overall, Mixmax is a top choice for businesses looking for a powerful sales acceleration tool with a comprehensive set of scheduling capabilities.

Zoho Bookings

Zoho is a top-notch appointment scheduling app that caters to a wide range of businesses. Whether you’re a plumber, electrician, or wellness coach, you can use Zoho Bookings to streamline your appointment scheduling process.

The cool thing about Zoho is that it’s suitable for both in-person and online appointments. This means you can use it to schedule visits with clients in your office or offer virtual visits, depending on your business needs.

One of the standout features of Zoho is its multi-location scheduling capability. This feature is especially useful for businesses with multiple branches. With Zoho, you can manage all your branches from a single scheduling platform. You can also customize the platform to suit your needs, adding custom fields to notifications to give your business a personalized touch.

Zoho also has an app for both Android and iOS, making it easy to stay on top of your schedule from your mobile device. This feature is especially useful for professionals who are always on the go.

Zoho Bookings is highly customizable, with the ability to add your brand to your booking pages and edit notifications when necessary. With Zoho, you can easily manage employee scheduling, time-off, and special hours tracking.

Finally, Zoho is an affordable scheduling solution that won’t break the bank. Its paid plans start at just $6 a month, making it one of the most affordable scheduling apps on the market. You can do one-on-one and group bookings in Zoho Bookings, making it an ideal choice for both individuals and teams.

It also offers multiple options for online meeting tools and payment gateways, allowing you to customize your scheduling process to suit your business needs.

Are you tired of using ClickUp for your project management needs but don’t know where to turn for a better solution? As a project manager, it’s crucial to have the right tools to manage your team and projects effectively. With the countless options available, it can be overwhelming to choose the best alternative.

That’s where we come in! In this article, we’ll dive into the 11 must-see alternatives to ClickUp and why they are worth considering for your project management solutions. From Trello to Asana, we’ll break down the key features, benefits, and comparisons to help you make an informed decision. So, sit back, relax, and let’s explore the world of project management software together.

What’s ClickUp?

Before we dive into the alternatives, let’s first understand what ClickUp is. ClickUp is a cloud-based project management tool that allows teams to keep track of tasks, projects, and collaboration.

Initially developed as a personal tool for Zeb Evans’ team, the platform has since become an increasingly popular solution worldwide, suitable for companies of every size. ClickUp provides a state-of-the-art dashboard view and collaboration features with its free version. You can take advantage of native email, multiple customizable templates, plus free integrations.

In addition, ClickUp provides more than 15 views. Whether you prefer a list, board, calendar, or box view – plus Gantt charting, activity tracking, and workload planning options – with the Table View and embed view choices, it’s now possible to observe project details in many different styles based on the kind of project.

The primary view is the list view, which is a grid-like representation of a typical to-do list and shows important information like tasks, subtasks, due dates, how far along those tasks are, and who is responsible for finishing them.

However, despite its impressive feature list, ClickUp may not be the best solution for everyone’s needs. Some users may find navigating the platform overwhelming and confusing. There have also been reports of problems with syncing and data loss, and long wait times for customer service.

ClickUp has many benefits for project managers, but it may not be the right fit for everyone. That’s why it’s essential to consider other options to see which software aligns best with your needs.

Features Project Managers Can’t Live Without

Okay, so now that we know what ClickUp is, let’s discuss the features project managers must have to run their projects effectively. After all, the key to successful project management is to equip yourself with the right tools.

Every project management software has its own unique set of features and abilities. To ensure that you’re making the right choice for your team, it’s critical to evaluate exactly which features are most essential to a successful project – then make an educated decision accordingly.

1. Real-time Collaboration: For remote teams to succeed, seamless collaboration is essential. Project managers must be able to communicate clearly and promptly with their team members. This entails having access to real-time interactions for efficient exchanges of ideas and decisions.
2. Task Management: Project managers need to be able to easily create and assign tasks, set due dates, and track progress. They also need to be able to delegate tasks to specific team members and monitor their progress.
3. Time Tracking: To accurately measure project progress and avoid deadlines slipping, project managers need to be able to track the time each team member spends on specific tasks.
4. Reports & Analytics: Project managers need to be able to generate reports and analytics to keep stakeholders informed and measure project success. This includes tracking the overall progress of the project, as well as individual task progress.
5. Customizable Workflows: Project managers need to be able to create and customize workflows to suit the specific needs of their projects. This includes the ability to create custom fields, and set up automated processes for repetitive tasks.
6. Screen Capture: To ensure quick reference, the software should provide the ability to capture screenshots and video recordings of work completed.

The 11 Best Alternatives to Clickup

1. Teamly

As a project manager, you want to ensure that your team works efficiently and effectively. But with so many tools available, it can be overwhelming to choose the right one. That’s where Teamly comes in.

With its intuitive design, Teamly brings all the functionality you need to manage your team in one place without any unnecessary features that can make other project management software clunky and complicated.

One of the standout features of Teamly is its real-time chat system. Say goodbye to endless email chains and boring video meetings. You can easily conduct remote brainstorming sessions with instant chat, solve problems, make decisions, and get answers quickly.

The secure platform lets you create chat rooms about specific topics and store all messages, videos, files, and internal communications in a searchable archive. This keeps your team organized and efficient.

The workflow and task management system in Teamly is user-friendly and helps you stay on top of all your tasks, projects, and timelines. With its kanban boards, you can make custom workflows, assign tasks, and automate tasks that you do over and over again. Everyone on your team can see where work is in the pipeline, making task management simple and easy.

As a project manager, it’s important to keep track of the time your team is working and make sure they are paid accurately. Teamly can help with that by offering a built-in timer for team members to clock in and out, and tracking the time worked. With this information, you can easily run reports to calculate the pay for each team member, and even see the project costs and labor expenses in real-time.

Teamly was designed with the needs of remote work in mind. Its features, like screen capture video and audio recording, allow you to communicate more effectively with your team, even when you’re not in the same location. Plus, with the platform’s professional checklists and SOP templates, you can save time by using pre-made templates that make project management simpler.

In short, Teamly simplifies the process of managing your team, making it a great alternative to other project management tools.

2. Asana

Let’s move on to Asana, another popular project management tool.

Asana is a popular piece of software for managing projects. It has a lot of features and is very flexible. It can be used by teams of any size and type, no matter what their approach to project management is. The software comes with a freemium plan that lets you keep as many projects, tasks, messages, and files as you want. Users can also switch between three different views of a project and export data as CSV or PDF files.

Asana’s mobile apps for iOS and Google Play are highly rated by users. They offer most of the functionality that you need, even when you’re on the go. This is important, especially with remote work becoming more common. The software is also flexible enough to work with Agile, Scrum, and Kanban. This makes it easy for teams to hold sprint planning meetings, track bugs, and do sprint retrospectives. There is also an online glossary that can help you translate Agile Scrum terms into Asana terms.

However, the vast number of features that Asana offers can also be a drawback, making it overwhelming for new users to learn and use. Furthermore, according to some users, customer support can be a challenge. There is no phone support and response times to help desk requests can take days. Additionally, Asana doesn’t have built-in time-tracking, meaning users have to rely on third-party integration to track time. Lastly, Asana can only assign tasks to one team member, which can limit collaboration and teamwork.

Asana is a flexible project management tool with a good free plan and well-reviewed mobile apps. However, the vast number of features and lack of native time-tracking, along with limited customer support and the inability to assign tasks to multiple users, are all drawbacks to consider when evaluating Asana as a PM software solution.

3. Trello

As a project manager, you may be familiar with Trello, one of the most popular project management software. Trello has received an impressive 4.5 out of 5 stars rating based on 21,134 reviews. Many users like that Trello is easy to use and has an intuitive design. They also like that it can be customized with automation and integrations. The free plan is also a big hit for personal productivity and small to medium-sized businesses.

However, Trello also has its limitations. The free plan only offers 10 boards and Trello’s default board view, which might not be enough for bigger projects. The Power-Ups that are meant to enhance the software may end up making Trello more expensive than anticipated. Trello isn’t great for big, complicated projects because it can get messy and hard to keep track of when there are a lot of tasks.

Also, Trello doesn’t have important PM software features like time tracking and progress reports, which can make it hard for project managers to keep an eye on projects and make sure resources are being used well.

That being said, Trello is best suited for businesses with simple project management needs, small projects without task dependencies, and a preference for a whiteboard-style view. If you are looking for a PM software that can handle big, complex projects and provide more functionality, you might want to consider other options.

4. Monday.com

Are you looking to make better use of your team’s time and collaborate more effectively? Monday.com might be the answer. This cloud-based work operating system can easily be adapted for project management, sales, HR, operations, IT and more.

Using boards with customizable columns and rows to represent tasks, activities and other elements will ensure a smooth workflow. Visualize them in multiple ways like Kanban view, timeline view or Chart view – all in a colorful dashboard that is easy to understand. Sharing confidential information with external parties is made simple too.

On the flip side, many users note that they often receive too many messages from inbox notifications or the bell; while others find the data space inadequate and certain features hard to retrofit into older boards. In spite of this, Monday.com has garnered an overall rating of 8.7 out of 10 and countless glowing reviews, which speaks volumes about its user-friendly interface and positive experience it provides for teams of all sizes.

5. Jira

Jira Work Management is another project management software worth considering.

Established by Atlassian in 2002, Jira Work Management provides multiple views for users to access, such as a list view, timeline chart, calendar display, and board view. You’ll have all the vital information in one place, like a project’s tasks, subtasks, and due dates, as well as the status of each lesson and who’s responsible for completing it.

However, it’s important to note that Jira Work Management does have a few limitations.

For example, if you’re using an Agile project management methodology, Jira may not be the best choice for you. Also, with only 23 workflow templates, it’s also limited compared to other project management tools.

Plus, many customers complain that customer support is limited and unavailable outside business hours. There’s, also, no built-in budgeting or invoicing feature.

All in all, Jira Work Management is a top-notch option for businesses that seek to enhance collaboration between non-technical teams, don’t apply an Agile project management approach, and do not need advanced budgeting/invoicing features.

The Free plan permits small teams of up to 10 people to create unlimited projects, tasks, reports and dashboards with ease. Plus, Jira Work Management has thousands of integrations and an intuitive UI that’s simple to use, even if you’re new to project management.

6. Wrike

Wrike is a project management SaaS platform that was introduced in 2006, with a focus on enterprise customers. It offers a way for cross-functional teams to handle projects, workflows, and tasks efficiently. The platform is structured around folders, projects, and tasks, making it easy to categorize your work.

Wrike offers various ways to view project data, from a simple list view to more advanced features such as a board view, table view, Gantt chart, time log, resources, analytics, and more. This versatility is great for any size team and can accommodate a wide variety of project management philosophies.

Unlike many other project management tools, Wrike offers a fantastic free package that permits teams to create limitless projects, tasks and messages, in addition to unlimited file storage.

While Wrike provides a lot of versatility, it is important to note that it does not have native time-tracking capabilities. This can be a drawback for those who need to track time spent on tasks. Wrike can be integrated with time-tracking software, but this may come with additional costs.

Overall, Wrike is a solid choice for businesses that employ large teams with complex needs, use an Agile or Scrum project management methodology, and have the resources to train their team members.

7. Smartsheet

Smartsheet is an innovative collaboration tool, resembling a spreadsheet-like structure that streamlines task management. Assign tasks and subtasks with ease while also managing resources efficiently.

The software was initially released in 2006 but due to its complicated user interface, it was relaunched in 2010 with a more user-friendly version. And it looks like that fixed the problem.

Smartsheet offers hundreds of time-saving templates and template sets that are pre-established and customizable, making it easier for users to get started. In addition to the traditional grid view, the software also offers card, calendar, and Gantt views to give users multiple options for viewing their data.

Users generally appreciate Smartsheet for its collaboration features, extensive template library, and updates introducing new features.

However, some users have criticized the software for its poor customer support and lackluster interface. Despite these criticisms, Smartsheet’s versatility, automation capabilities, and spreadsheet-style interface are key strengths of the software.

Smartsheet is ideal for businesses of medium to large size that prefer a spreadsheet-style interface and has the time, energy, and resources to take advantage of its extensive customizations.

However, Smartsheet does not offer a free plan, and its time-tracking capabilities require a premium add-on or companion software. So, it’s not ideal for remote teams. Additionally, the software does not autosave changes, and updates are not made in real time, so users may need to manually refresh sheets to see the latest data.

8. Airtable

Like Smartsheet, Airtable is a spreadsheet-like software designed to streamline task management.

It was developed by a group of developers in 2012 with the aim of helping users create collaborative apps without having to know how to code. It can be described as a combination of a spreadsheet and a database and is commonly used for project management, team collaboration, and resource management.

Airtable organizes information through workspaces and bases. Workspaces are a collection of projects that multiple team members can share. For example, a corporation might have separate HR, IT, and Marketing workspaces, while a small business might only have one workspace shared by everyone.

Within each workspace are bases, which are essentially hubs for all the information needed for a particular project or workflow. This could include a base for project tracking, a content calendar, or even a product catalog.

With Airtable, teams can build custom-made tables that are linked together to join data in dynamic relationships. These batches of information can be shared across the board for collaborative purposes. Plus, users have a choice of views when it comes to presenting their data; grid, calendar, form, kanban and gallery are all up for grabs. If you upgrade your plan from Pro or Enterprise level then Gantt and timeline options become available as well.

While Airtable has received positive reviews for its ease of use, versatility, and free plan, it also has its drawbacks. The main complaints revolve around slow customer service and sudden account deletions.

Despite these complaints, Airtable could still be a good choice for businesses with small teams that don’t require robust communication features and are looking for a more flexible tool to manage their data.

9. Basecamp

Basecamp is a cloud-based solution that offers features for teams, project managers, and even marketing departments to collaborate and manage tasks. One of the standout features of Basecamp is its pricing plan, allowing users to get a substantial number of seats for only $99. It includes to-do lists, which can be assigned to different team members and the system will follow up on when the due date arrives.

Basecamp also provides real-time group chat, which many project management tools lack, and a progress tracking tool for clients. It’s also compatible with a wide range of platforms, including iOS, Android, Mac, and PC, and can be integrated with other tools for reporting, analysis, and time tracking.

While Basecamp is sometimes referred to as a project management tool, it doesn’t have all the features commonly found in PM tools such as time-tracking and Gantt charts. Instead, Basecamp has hubs, which are repositories of information for teams or projects. Crafted with maximum efficiency and productivity in mind, each hub is split into six sections containing a Message Board, To-Do’s List, Docs & Files Folder, real-time Campfire chat feature, Schedule Tab, and Automatic Check-In.

In Basecamp, users can make group announcements, assign tasks, view deadlines, and create user-defined questions for the team. It also provides hill charts to help users visualize progress, but keep in mind that these charts are subjective, based on how a user perceives the project’s progress, rather than objective data.

10. Slack

Slack is a tool designed to enhance workplace communication by enabling real-time file sharing and messaging. The communication is organized through channels dedicated to specific topics, with private channels available for more sensitive information. Direct messaging, voice, and video calls between team members are also possible.

The design of Slack is known for its user-friendly and customizable, making it easy for anyone to learn and start using it quickly. With over 2,000 integrations available, Slack can easily connect to other tools that you may be using in your business. Slack also offers customer support through live chat, which is well-received by users.

Slack is ideal for remote or hybrid teams that require real-time chat capabilities, smaller teams without task-management needs, businesses with time-sensitive projects, and freelancers seeking to network with others in specific niche channels.

While Slack offers great chat capabilities, users have reported issues with voice and video calls and the mobile app. Nevertheless, with its free plan, Slack provides access to all basic features and messaging, making it a good option for small teams and startups with limited budgets.

11. Notion

Notion is a versatile task management software that offers a unique way to organize your projects. While it may not have as many features as ClickUp, Notion boasts unique features that sets it apart. One of its standout features is the ability to create interlinking content between your project boards, allowing for easy management and preservation of information.

Notion started out as a simple note-taking tool but has evolved into a comprehensive project management solution. With its visually appealing dashboard and numerous templates, Notion makes it easy for you to get started.

Additionally, Notion offers an extensive library of tutorials that can help you in various use cases, from organizing internal company documents and projects to setting up your personal website using Notion as a content management system.

Although Notion lacks some of the advanced features offered by ClickUp, such as time tracking, custom reporting, and automation, it makes up for it with a simple and intuitive interface. Depending on your needs, Notion might be a great option for you, especially if you don’t require all the additional functionality offered by ClickUp.

If you’re looking for task management software that is easier to set up, has a sleek interface, and is free for single users, Notion might be the perfect alternative. Whether you’re working on personal projects or managing a team, Notion offers a unique solution to help you get the job done.

Are you tired of feeling limited by Airtable’s features or pricing? Or are you just looking for an alternative that better meets your project management needs?

Look no further! In this article, we’ll explore the top alternatives to Airtable. We’ll compare features, prices, and ease of use so you can choose the right PM tool for you and your team. From project management software like Teamly and Trello to spreadsheet-based programs like Smartsheet and Microsoft Excel, we’ve got you covered.

In this post, we’ll uncover the nine best alternatives to Airtable and evaluate their features, functions, and potential. It’ll be a thorough investigation that will ultimately lead you to make an informed decision about which alternative is best for your team’s requirements and pain points.

So, without further ado–let’s dig in!

But first, what’s Airtable?

Airtable is a popular tool that bridges the gap between spreadsheets and databases. Founded by former Salesforce Product Manager Howie Liu, it became publicly available in 2015 after three years of hard work and investment from prominent investors such as Caffeinated Capital and Andreessen Horowitz.

This online SaaS platform allows users to build collaborative apps without any coding knowledge. It’s like the perfect marriage between spreadsheets and databases, combining the best of both worlds. It provides workspaces and bases that can be shared with teams regardless of size.

Note: Workspaces are collections of projects, while bases act as hubs for particular projects or workflows.

Users can customize tables within a base that are linked together to create dynamic relationships. These can then be shared with other team members for collaboration in grid, calendar, form, kanban, and gallery views. Pro and Enterprise Airtable users also have access to Gantt and timeline views.

Howie Liu had the idea for Airtable while he was working at Salesforce. It helps users manage tasks, work together as a team, and organize resources in a way that doesn’t require them to know how to code.

Airtable’s limitations for Project managers

Although Airtable may boast several capabilities, it’s not an optimal solution for project management due to certain restrictions. For instance, commenting on individual records can be laborious and inefficient when finding relevant information.

Furthermore, the absence of a standard communication system renders this tool inadequate for collaborative teams that require frequent interaction between members.

Secondly, while Airtable allows users to have different levels of access, it doesn’t offer the ability to restrict users to specific views or table columns, forcing users to find workarounds.

This can be particularly challenging for organizations working with sensitive information. Additionally, Airtable is not specifically designed for project management, so it may not be the best choice for organizations with large and complex projects.

Finally, some users have reported issues embedding visual, media, or interactive content, which can pose a challenge for companies that regularly deal with large volumes of images or videos.

While Airtable offers flexibility and customization options, it may not fit every team’s needs best. That’s why exploring other alternatives is important so you can find the best fit for your team…

1. Teamly

Teamly is a complete solution for managing remote teams that gives teams everything they need to stay organized and get work done. With its intuitive interface and powerful features, Teamly makes it easy to manage tasks, track progress, and collaborate with team members remotely.

Features

Teamly offers a range of robust features for team and task management, including:

• Real-time chat
• Time tracking for monitoring employees
• Screen capture video with audio recording
• Templated checklists and SOP documents.
• Task assignment and kanban boards
• Built-in collaboration tools

Downside to Teamly

Though Teamly is the all-in-one project management solution, it does have one notable downside when comparing it to Airtable…

• Lacks the spreadsheet feature.

Comparison of Teamly to Airtable

If the inability to build out spreadsheets is a deal breaker, then Airtable is likely the better choice.

But if you’re looking for the necessary team and task management features, then Teamly might be the right fit. It provides users with many benefits, such as an intuitive interface and robust features that are tailored toward remote teams.

In addition, Teamly’s video and audio recording capabilities let you track progress in real-time, while its templated checklists and SOP documents help teams stay organized and efficient.

Ultimately, if you’re looking for an all-in-one project management solution to help remote teams stay organized and get work done quickly, then Teamly is the way to go.

Pricing for Teamly

Teamly has two paid versions, Teamly Pro and Teamly Business, and a free version with limited features (but good enough to get started). Depending on whether you pay month by month or make an annual commitment, pricing ranges from $5 to $9 per user, per month.

2. Microsoft Excel

Why not just use Excel? It’s a common question when it comes to project management software, as Excel is a widely used and familiar tool for many professionals. However, Excel has its limitations when it comes to project management and collaboration.

Essentially, Excel is spreadsheet software that is part of the Microsoft Office Suite. It is primarily used for data entry, analysis, and visualization. It allows users to create and edit spreadsheets, charts, and tables and also includes basic calculations and formulas.

Features

• Customizable spreadsheets and charts
• Basic calculations and formulas
• Data visualization tools
• Ability to link multiple spreadsheets
• Collaboration through shared workbooks

Downside to Excel

While Excel is a powerful tool for data management and analysis, it falls short when it comes to project management. Some of the limitations of Excel include:

• Limited task management capabilities
• Lack of built-in workflow automation
• Limited collaboration and communication tools
• No native mobile app
• No built-in time tracking or time management features

Comparison of Excel to Airtable

Excel is a great tool for data analysis, but it lacks the project management features found in Airtable. Excel also falls short when it comes to collaboration and communication tools as well as workflow automation.

Airtable, on the other hand, offers all of these features plus more, such as customizable views and formulas, task management capabilities, and time tracking. Airtable also provides a native mobile app for iOS and Android, making it perfect for teams who need to be able to access their project information on the go.

Ultimately, when it comes to project management, Airtable is a better choice than Excel as it offers more features and flexibility that are tailored toward managing projects and teams.

Therefore, if you’re looking for a better alternative to Excel for project management, Airtable is the way to go.

Pricing for Featured Software

Excel is part of the Microsoft Office Suite, and is included with an Office 365 subscription. Microsoft Excel: $6-16 per user, per month (depending on plan).

3. Monday.com

If you haven’t heard of Monday.com, it’s one of the most popular cloud-based work operating systems. It was launched in 2012 by Roy Mann and Eran Zinman, under the name dapulse but underwent a name change in 2017 to become what we know today as Monday.com.

Monday.com is a comprehensive work management tool that you can use for various purposes, from project management to sales, HR, operations, IT, and more. The tool operates using boards, which work similarly to spreadsheets, but with a more visually appealing interface.

With Monday.com, you can customize your boards with columns for tracking progress, time, due dates, assignees, and more. The rows, called items, can be anything from tasks to activities; it’s up to you.

And, if you’re looking for a different view of your work, Monday.com has got you covered with a range of visualization options such as files, maps, timelines, Gantt charts, workload, chart, form, calendar, and Kanban. So, whether you’re working on a content calendar, preparing for a product launch, or tracking software development, Monday.com is the ideal solution for you.

Features

• Visual project boards for task management
• Built-in team communication and collaboration tools
• Multiple views to customize your workflow
• Customizable fields, formulas, and automation workflows
• Integrations with other apps such as Google Calendar, Slack, Trello and more…

Downside to Monday.com

• Membership limitations
• Limited dependencies for tasks
• Confusing pricing
• Lacks user-friendly interface

Comparing Monday.com with Airtable

When it comes to features, Monday offers many of the same ones available in Airtable such as viewing team progress in real-time or building custom databases but also uniquely adds visual elements like Gantt charts and status indicators which allows users to be more agile with their project management capabilities.

Additionally, Monday eliminates any paywall restrictions and allows users access to all features regardless of pricing plan which is an advantage over other similar solutions such as Airtable.

Finally, Monday provides dynamic scheduling features that are far ahead of what Airtable can offer, allowing teams to sync events with calendars like Google Calendar or Outlook so everyone is always up-to-date on upcoming tasks or deadlines. With different pricing plans ranging from personal use for solo freelancers up to enterprise plans for larger companies; there is a plan for teams of any size.

Pricing for Monday.com

Monday’s pricing plans start at $8 per user, per month for the Standard plan and go up to $16 per user, per month for what they call pro. plan.

4. Trello

Trello is a popular project management tool that allows teams to organize and prioritize tasks in a visual way. It uses a board system, where each board represents a project or a specific area of focus.

Each board contains lists, which are essentially columns, and cards, which represent individual tasks. The cards can be moved around between lists to represent their progress and priority. There are also a lot of integrations and apps that can be added to Trello to make it work better.

Features

• Visual task management using boards, lists, and cards
• Collaboration and communication tools, such as comments and mentions
• Customizable backgrounds and labels for easy organization
• A wide range of integrations and apps available to enhance functionality
• Mobile app available for iOS and Android devices

Downside to Trello

• Trello freemium plan limited to 10 boards and default view
• Power-Ups can add significant expense to Trello
• Not recommended for complex projects as it lacks Gantt charts and key PM features
• Lacks functionality compared to other PM software options with missing features like time-tracking and progress reports.

Comparison of Trello to Airtable

Some things about Trello and Airtable are the same, like how they both have visual tools for managing tasks and collaboration. However, Airtable offers more advanced features such as budget tracking and advanced reporting. Trello is better suited for smaller teams or projects, while Airtable is more suitable for larger, more complex projects.

Pricing for Trello

Trello offers a free and paid plan starting at $5 per user per month for the Standard plan and $17.50 per user per month for the Enterprise tier.

5. ClickUp

ClickUp is a cloud-based project management software that was originally created as an internal tool for a team led by, Zeb Evans.

The team’s initial goal was to create a fraud-proof competitor to Craigslist, but when that idea failed, they shifted their focus to their internal tool, ClickUp. The platform was publicly released in 2017 and is now used by businesses of all sizes for task management, organization, and collaboration.

Features

• Highly efficient dashboard view and collaboration features
• Offers a number of features in its free version that are only available in
• ClickUp’s paid plan, has goals, embedded emails, conditional automation, task checklists, custom task statuses, sprints, and 24/7 support
• Offers native email, several templates, and free integrations
• 15+ views for users, including list, board, calendar, box, Gantt, activity, workload, table, embed view, and more, allowing teams to view project data in several different ways for a better understanding
• Main view is the list view, which is a grid that’s similar to a standard to-do list, featuring key information such as tasks, subtasks, and due dates, as well as the progress of those tasks and who’s responsible for completing them

Downsides to ClickUp

• Despite its many features, some users may find the platform overwhelming and confusing to navigate
• Some users have reported issues with syncing and data loss
• Some users have reported that the platform’s customer support can be slow to respond

Comparison of ClickUp to Airtable

ClickUp offers many features in its free version that is only available in Airtable’s paid plan. ClickUp’s main view is a list view, while Airtable’s main view is a spreadsheet. When deciding which platform is best for your team, it’s a matter of preference.

Airtable has more database management features, while ClickUp is more about managing projects and keeping track of tasks. Some teams might like the flexibility of the spreadsheet view in Airtable, while others might find the list view in ClickUp easier to use.

Pricing for ClickUp

ClickUp offers a free version with limited features as well as a paid version starting at $5 per user per month. The paid version offers additional features such as custom task statuses, goals, and 24/7 support.

6. Smartsheet

Smartsheet is a spreadsheet tool for team collaboration, workflow management, and reporting. It was first made available to the public in 2006, but because it was hard to use, it failed to gain adoption.

In 2010, Smartsheet, Inc. drastically streamlined the features of their SaaS product and unveiled an easier-to-use version that quickly became a hit with users.

Currently, a multitude of companies trusts Smartsheet’s grids to manage their tasks. These grids are like spreadsheets, but they are much more useful because users can delegate tasks, split up jobs, and assign resources.

Features

• Team collaboration and workflow management
• Grids are similar to traditional spreadsheets but with added functionality
• Allocate tasks, define subtasks, and manage resources
• Hundreds of time-saving templates with pre-established workflows, automation, and alerts
• Template sets with prebuilt, customizable sheets, reports, and dashboards
• Multiple data views including card, calendar, and Gantt

Downside to Smartsheet

The main downside to Smartsheet is that it can take some time to figure out how to use it to derive the biggest benefits from the tool.

• Steep learning curve for some users
• No Time Tracking
• Spreadsheet-style interface may not be intuitive for everyone
• No Autosave
• Limited customization options compared to other project management tools
• Limited access to advanced features without upgrading to a higher pricing plan
• Limited integrations compared to other project management tools

Comparison of Smartsheet to Airtable

While both Smartsheet and Airtable come with a learning curve, Airtable tends to be easier to use. Even non-technical users can manage project and workflow data using Airtable’s bases thanks to its simple, colorful interface. Add Airtable’s extensive template options into the mix, and the platform becomes even more straightforward for new users to get up-to-speed with. Users on several review site rate Airtable higher than Smartsheet for ease of use.

Pricing for Smartsheet

Smartsheet offers several pricing plans for its customers, including PRO for $7/month per license, billed annually; BUSINESS for $25/month per license, billed annually with a 3 license minimum and ENTERPRISE and SMARTSHEET ADVANCE, both of which require contact with sales for pricing information.

7. Asana

Asana is a popular project management tool that teams use to stay organized and work together. Dustin Moskovitz and Justin Rosenstein created it as a PM tool for use at Facebook. They quit and formed their own company, Asana, in 2008. Since then, Asana has continued to develop its flagship product before launching the software commercially in 2012.

Features

• Multiple views for users, including list, board, and calendar
• Timeline view for premium, business, and enterprise members
• Feature-rich experience
• Helpful structure for managing multiple projects
• User-friendly interface

Downside to Asana

Overall, Asana is a solid project management software with many features, but it has its limits…

• Too many features that ratchet up the complexity
• Less user-friendly with a learning curve
• Subpar customer support
• Cannot assign tasks to multiple users
• Trustpilot reviews rating of 2.7 out of 5, with 36% of users rating Asana as “Poor” or “Bad.”

Comparison of Asana to Airtable

Asana and Airtable are project management tools but have different features. Airtable is more of a database management tool, while Asana is geared more toward project management.

Airtable has more customization options and is excellent for teams managing large amounts of data. Asana, on the other hand, is better for teams that need to manage tasks and workflows.

Pricing for Asana

Asana offers three main pricing options:

Their first tier plan is BASIC, free for teams with up to 15 members. Their next tier is PREMIUM, which is $10.99/month per user, billed annually. Their BUSINESS plan is $24.99/month per user, billed annually. If you are looking for an ENTERPRISE option, then you have to contact their sales department.

8. Basecamp

Basecamp is a web-based tool used by teams for work management and collaboration. The tool was initially created in 2004 as a project management tool for a web design firm, 37signals. In 2014, the company changed its name to Basecamp. Today, the latest version of the product is known as Basecamp 3.

Although Basecamp is sometimes referred to as a PM tool, it lacks some standard features found in traditional PM software, such as time-tracking, Gantt charts, and board views. In Basecamp, users can create “hubs,” which are essentially repositories of information for either teams or projects. Each hub has six sections: Message Board, To-Do’s, Docs & Files, Campfire (real-time chat), Schedule, and Automatic Check-Ins.

In these sections, users can make group announcements, assign tasks, check due dates, and make their own questions that will be asked of the team at set times. Basecamp also has hill charts that let users see their to-do lists as hills, with the midpoint of a project at the top of the hill.

Features

• Message Board for group announcements
• To-Do’s for task assignments
• Docs & Files for file storage
• Campfire (real-time chat) for communication
• Schedule for deadlines
• Automatic Check-Ins for user-defined questions to be asked to the team at specified intervals
• Hill charts for visualizing to-do lists as hills

Downside to Basecamp

• Lacks time-tracking
• No Gantt charts or board views
• Hill charts are subjective and based on user feelings rather than objective data

Comparison of Basecamp to Airtable

Basecamp and Airtable are both project management tools with different features. While Basecamp is more of a task-oriented tool, Airtable is more of a database management tool.

Airtable has more customization options and allows users to create their own fields for storing information. On the other hand, Basecamp’s hill charts are subjective and based on user feelings rather than objective data.

Airtable is a powerful and flexible platform that offers a variety of features such as time-tracking, Gantt charts, and board views that Basecamp does not have. Airtable is also more customizable compared to Basecamp and is well-suited for complex projects. However, Airtable can be more overwhelming for users who are not tech-savvy.

Pricing for Basecamp

Basecamp offers exceptional value for larger teams. Most software programs in the same category charge a hefty fee of between $6 and $12 per month per user. In comparison, Basecamp’s affordable flat rate of $99/month is a great bargain for teams of 20 or more.

9. Wrike

Wrike is an online project management SaaS product founded in 2006 by Andrew Filev. With Wrike, cross-functional teams can manage projects, workflows, and tasks to help streamline efficient collaboration.

The tool is organized around folders, projects, and tasks. Folders are used to group projects together that are related and can be used by departments or representing high-level initiatives.

Users have multiple ways to view project data within Wrike such as list, board, table, Gantt chart, timelog, resources, analytics and other views. This makes tracking progress easier for teams of all sizes and allows users to customize how they use the program.

Wrike effectively eliminates the need for emails and spreadsheets when it comes to managing projects – a vision set forth by Andrew Filev at its inception over a decade ago.

Features

• Create and configure team workspaces with granular permissions setup
• Integrations with third-party apps such as email, Slack, Zoom, and more!
• Automate work intake with “Dynamic Request Forms.”
• Gain comprehensive insights into your projects and tasks with real-time reporting.
• Get projects up and running quickly with pre-built templates
• Time tracking and digital timesheets to Business plan members and above.

Downside to Wrike

• Limited customer support hours cause difficulty in obtaining help quickly
• Free plan has a limit of 200 tasks and 2GB file space, making it challenging for smaller teams
• Added costs with premium add-ons, potentially leading to up to 3x more expenditure
• Steep learning curve for users new to the software
• Few features and integrations available in the free version
• Lacking collaboration and chat features

Comparison of Wrike to Airtable

If you’re looking for an enterprise-level PM solution, Wrike is the way to go. It’s more expensive but comes with features that enable teams to handle complex projects. Also, with Wrike’s comprehensive toolset, businesses can customize the platform to meet their specific needs and have the assurance of secure collaboration.

However, if you’re a small business with less complicated tasks, Airtable might be the perfect fit. For no cost, you can manage data better than spreadsheets and improve company-wide visibility, all while customizing the interface to match your team’s workflow.

Pricing for Wrike

Wrike offers a FREE plan with no cost for your entire team, as well as PROFESSIONAL and PREMIUM plans at $9.80 and $24.80/month per user, respectively. Unfortunately, for more advanced solutions, you have to contact sales.