Meeting Agenda Kanban Board Template

How to Use:

• The Meeting Organizer adds Tasks to the appropriate columns:

  BACKGROUND - Use this column to identify the purpose of the meeting, the meeting attendees, and to note anything that needs to be reviewed by the attendees in advance of the meeting.

  UPDATES - Enter items in this column that are for information sharing purposes only, such as status updates.

  DISCUSSION TOPICS - Use this column for topics that require a team discussion, such as brainstorming, decision making, or evaluating a new strategy.

• The Meeting Organizer shares the board with the Meeting Attendees prior to the meeting, so they can review and prepare.

• When the meeting begins, the Meeting Organizer directs the flow of the meeting, by moving through each agenda item in the Purpose, Updates, and Discussion Topics column.

• If the team reaches a decision on a topic, the Meeting Organizer notes it in the Decisions column.

• If any action items arise from the meeting, the Meeting Organizer adds Tasks for those action items to the Action Items column and assigns task owners.

• If the discussion veers toward topics that are not on the agenda, the Meeting Organizer notes them in the Suggested Meeting Topics column, so the meeting remains on track.