<\/span><\/h2>\nWhat steps you\u2019ll want to include depends on what type of business you are and the size of your team. While solo entrepreneurs can benefit from looking at demand data and accountability, they won\u2019t have much use for Gemba walks.<\/p>\n
Take a look at the steps below and see how they can fit into your daily workflow. If you have employees then remember that this system works best when it\u2019s collaborative. Everyone should have a voice from the entry-level production staff to senior-level leaders.<\/p>\n
1. Demand data<\/h3>\n
Ultimately the people businesses answer to are their customers or clients. Begin your day by reviewing the demand. What is it your customers want from you? A great tool for this is Pivot Tables which is an interactive tool for tracking data.<\/p>\n
Pivot Tables let you summarize data quickly. Use them to make comparisons, monitor trends, and discover unanticipated questions. Consider implementing this tool to make the most out of your customer\u2019s data and always stay ahead of demand.<\/p>\n
2. Takt time<\/h3>\n
Once you know your demand you can work out your takt time. Takt time is basically the pace your production needs to run at to keep up with demand. To work this out, all you need to do is take the working time available (what your staff is working minus any breaks) and divide this by the customer demand.<\/p>\n
This is not to be confused with cycle time which is how long it takes to create a product. Takt time is not something that can easily change. It is dependant on demand and the working time available.<\/p>\n
3. Visual management board<\/h3>\n
A visual management board is something that\u2019s widely used in production and factories. It has useful data about production progression compared to projections. A production board can be used to record any hindrances that affect the team\u2019s output.<\/p>\n
In order to make the most out of visual management boards, leaders shouldn\u2019t use them as a way to intimidate their staff. It should be used as an effective tool to encourage employees by sharing the bigger picture performance of the business.<\/p>\n
![\"Daily](\"https:\/\/www.teamly.com\/blog\/wp-content\/uploads\/2021\/10\/Daily-accountability.png\")
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4. Daily accountability<\/h3>\n
Daily accountability meetings are where every employee has the chance to speak and make suggestions to improve the business. Through accountability meetings you\u2019ll learn of any hindrances and if there are any ways to improve productivity. There should also be the opportunity for staff to ask for help if they need it.<\/p>\n
Your meetings could be in the form of daily stand-ups which are short meetings held at the start of the day. Refer to the production board and keep staff informed of what\u2019s going on with the business. Other types of meetings may also be relevant such as safety briefings, cleaning, or equipment checks.<\/p>\n
5. Leader standard work<\/h3>\n
Leader standard work is the set of processes that team leaders of all levels use to monitor their team. It\u2019s a way to check in on the day\u2019s progress and how well your team is performing. Make sure they\u2019re following the correct procedures and it\u2019s a great way to find future leaders to develop.<\/p>\n
6. Gemba walks<\/h3>\n
Gemba walks are something a leader can do to learn more about the processes they may not be involved in. It allows bosses to find exceptional people, observe their staff, and gain a deeper understanding of things that do or don\u2019t work well. A good idea is to record your findings to help improve the processes or eliminate any wasted resources.<\/p>\n
![\"Collaborative](\"https:\/\/www.teamly.com\/blog\/wp-content\/uploads\/2021\/10\/Collaborative-coaching.png\")
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7. Collaborative coaching<\/h3>\n
Businesses will thrive when there is a culture of collaboration. By encouraging employees to share their knowledge and skills with one another the overall productivity will tick upwards. Nurture collaboration by rewarding creative problem-solving. This will help employees to think smarter and contribute to company growth.<\/p>\n
8. Response planning<\/h3>\n
Leaders need to take action early to avoid any loss of production due to unforeseen circumstances. This can be achieved by implementing things like job rotations or cross-training. Businesses need to be flexible enough to move staff to cover shortages if they occur.<\/p>\n
9. Process confirmation<\/h3>\n
This method is how managers check the integrity of their processes. Is the work being done as set out in company procedures and is it up to the expected standard? Process confirmation can help to expose any areas which are falling short and even expose potential hazards.<\/p>\n
![\"Daily](\"https:\/\/www.teamly.com\/blog\/wp-content\/uploads\/2021\/10\/Daily-Work-Management-Steps.png\")
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