<\/span>Why Is Organization At Work Important?<\/span><\/h2>\n1. Productivity<\/h3>\n
In an interview with Forbes, productivity consultant Julie Morgenstern said \u201cI always compare organizing time to organizing a closet…a limited amount of space is crammed [with] more things than you can possibly fit in, and you\u2019re shoving items into any available proper space in no particular order.\u201d<\/p>\n
Schedules often follow the same pattern, seeming to never be fully completed by the day\u2019s end. When a calendar is properly organized, each minute is accounted for and scheduled, with no wasted space and with ample time to complete everything on the day\u2019s to-do list.<\/p>\n
2. Efficiency<\/h3>\n
In a 400 person survey done by NAPO, 27% felt they were disorganized at work, and 91% of those agreed if their workspace was more organized, they would be more efficient and effective during their workday.<\/p>\n
Workspaces often become over-encumbered, lacking any system to manage their contents, creating time-wasting habits and ultimately costing the company money every minute spent searching for misplaced items.<\/p>\n
When systems are in place and the environment is formed around them, efficiency becomes effortless. Intentional planning along with a predictable workspace allows for seamless progression through projects. When it\u2019s easy to find the file or item needed, efficiency will naturally increase. No more wasted time trying to find that report sent over last week!<\/p>\n
3. Increase In Focus<\/h3>\n
When a workspace is organized, it removes distractions, allowing for intense focus on the project at hand. Research conducted by Princeton University revealed that individuals were less able to focus when their brains were overwhelmed by competing stimuli found on a cluttered desk. An organized desk removes those distracting factors, allowing space only for those items that are serving the current project.<\/p>\n
4. Stress Less<\/h3>\n
When working in an organized environment, it becomes much easier to find enjoyment in the workplace and confidence in the projects being completed. When there\u2019s no need to work around piles of papers, search emails for that one attachment, or spend countless hours searching folders and drawers for a misplaced file…stress plummets and the workplace becomes much more predictable, creating higher employee morale!<\/p>\n
![\"Clean](\"https:\/\/www.teamly.com\/blog\/wp-content\/uploads\/2021\/10\/way-1.png\")
<\/p>\n
<\/span>Clean Space vs Organized Space<\/span><\/h2>\nOrganization is often associated with cleanliness, which to some extent is true, however, they aren\u2019t quite the same thing.<\/p>\n
Clean<\/a> refers to something being without dirt or grime. \u2018Clean\u2019 focuses on things being neat and tidy, not being visibly dirty or having anything messy in sight. It does not focus on forming an intentional space.<\/p>\nOrganization<\/a> is a systematic approach to a space. It focuses on creating efficiency through a structured environment designed in a way that is specific and personal to the individual putting it in place. It is planned and implemented in an intentional way based on the project needs and the individual\u2019s working style.<\/p>\nSomething may look clean, but if there is no system to help someone navigate the space, then it\u2019s not organized.<\/p>\n
<\/span>5 Unbeatable Ways To Stay Organized At Work<\/span><\/h2>\n![\"Stay](\"https:\/\/www.teamly.com\/blog\/wp-content\/uploads\/2021\/10\/way-2.png\")
<\/p>\n
1. Create both weekly and daily plans<\/h3>\n
Before the beginning of a new week, create a plan that breaks down the projects that need to be completed, meetings that are scheduled, appointments, lunch hours, and any other necessary aspects of the week. Then spend a short time each morning planning your day, hour by hour based on that day\u2019s scheduled items.<\/p>\n
By creating a schedule for both the day and the week, each hour becomes predictable and allows for more focused work hours, inevitably building efficiency and success.<\/p>\n
This will also create a healthier work\/life balance. More work will be getting done during office hours due to the pre-planning, leaving weekends and evenings open for family and friends.<\/p>\n
2. Go paperless<\/h3>\n
In our blog \u201cThe Ultimate Guide To Creating Meeting Notes That Build Leadership<\/a>\u201d we discussed how important it is to avoid storing meeting notes in folders, and instead recommended that meeting notes be attached to the event in the online calendar, allowing for easier locating in the future for everyone. This is a perfect example of the benefits of going paperless.<\/p>\nIt\u2019s easy to lose a paper somewhere in the office, near impossible (and wasteful) to share a physical copy with everyone necessary, and difficult to find specific details when scanning through them. By going paperless, everything becomes tied to the internet, making it easier to fetch and share documents, and much easier to scan through them by using keywords to locate the exact portion of a document required.<\/p>\n
Going paperless is both efficient AND eco-friendly!<\/em><\/p>\n3. Have a system<\/h3>\n
Creating a system for a space is inherently unique to the person designing it, however, there are some important methods that benefit nearly everyone.<\/p>\n
Have a space specifically assigned to the most utilized items<\/a>, whether it be sticky notes, pens, paperclips, or a stapler, and choose a spot easily accessible for them on the desktop. Take inventory of this space regularly and modify it as things become less necessary, or as new projects begin changing the required flow of the workspace.<\/p>\n![\"Have](\"https:\/\/www.teamly.com\/blog\/wp-content\/uploads\/2021\/10\/way-3.png\")
<\/p>\n
Keep no more than 3 personal items on your desk. These serve as both motivation and increase happiness during work hours, and by only having a small amount, they won\u2019t become distracting or take up unnecessary space.<\/p>\n
Set aside a small amount of time each morning to create a to-do list with the highest priority items at the top. Work your way down, and build in breaks so you can\u2019t forget to take them. Taking time to recharge throughout the day is essential to creating productivity while having a strategic list allows for ease of progression through the day.<\/p>\n
4. Setup a work only browser<\/h3>\n
Having a browser specifically for work, allows your brain to easily transition into work mode. Not only does it prompt your mind that it\u2019s time to work, but it also provides you with a space to easily store and recall information needed throughout your workday.<\/p>\n
Distractions are limited, information is easily stored and accessed, and your most-used pages can be pinned to your browser bar for easy access at the beginning of your day. This will decrease your setup time at the beginning of the day, setting you up to maximize your working hours.<\/p>\n
5. Use an app to help<\/h3>\n
In a world of technology, the market is flooded with apps to help with productivity, scheduling, group sharing and note-taking. Find an app that will help you plan your day, provide alarms and reminders when a schedule change is coming up, and offer flexibility with how and where your workday takes you!<\/p>\n
6. Take breaks<\/h3>\n
Staying organized requires energy, so schedule short breaks throughout the day to keep your energy level high. Staying fueled and hydrated enhances your focus and helps you recharge your batteries to tackle difficult tasks.
\n<\/span><\/p>\n7. Master your inbox<\/h3>\n
Your email inbox can quickly become an overwhelming place. Stay organized digitally by creating folders for the different types of messages you receive. Maintain inbox zero by making decisions to either respond, delete, or file the email. Unsubscribe to all the emails that are no longer relevant, then delete those messages.<\/p>\n
<\/span>These 3 Tools Help You Stay Organized At Work<\/span><\/h2>\nGoogle
\n![\"Google\"](\"https:\/\/www.teamly.com\/blog\/wp-content\/uploads\/2021\/10\/way-4.png\")
<\/h3>\n
Google is a great option for an all-in-one approach to working through a project. Syncing calendars with teammates, attaching notes to events, sharing documents and leaving collaborative comments on them creates an ease of access for everyone on the team, making efficiency and strategic planning simple.<\/p>\n
Onenote<\/a><\/h3>\n![\"Onenote\"](\"https:\/\/www.teamly.com\/blog\/wp-content\/uploads\/2021\/10\/way-5.png\")
Onenote offers ease of collaboration within the team environment by providing ways to easily store, categorize, file and colour code information while including the option of adding voice memos to projects as well. It also incorporates a creativity aspect many others don\u2019t, allowing diagrams to be created when needed for team organization.<\/p>\n
Todoist<\/a><\/h3>\n![\"ToDoList\"](\"https:\/\/www.teamly.com\/blog\/wp-content\/uploads\/2021\/10\/way-6.png\")
Todoist creates a space where adding tasks to the list is effortless, allowing for recurring due dates and subsections to be built in. It also provides the option to highlight the priority tasks of the day and enhances team organization by providing the ability to delegate and assign tasks to certain members. It seamlessly integrates with your email and current calendar, while providing reminders for scheduled tasks when required.<\/p>\n
<\/p>\nOrganization is often associated with cleanliness, which to some extent is true, however, they aren\u2019t quite the same thing.<\/p>\n
Clean<\/a> refers to something being without dirt or grime. \u2018Clean\u2019 focuses on things being neat and tidy, not being visibly dirty or having anything messy in sight. It does not focus on forming an intentional space.<\/p>\n Organization<\/a> is a systematic approach to a space. It focuses on creating efficiency through a structured environment designed in a way that is specific and personal to the individual putting it in place. It is planned and implemented in an intentional way based on the project needs and the individual\u2019s working style.<\/p>\n Something may look clean, but if there is no system to help someone navigate the space, then it\u2019s not organized.<\/p>\n Before the beginning of a new week, create a plan that breaks down the projects that need to be completed, meetings that are scheduled, appointments, lunch hours, and any other necessary aspects of the week. Then spend a short time each morning planning your day, hour by hour based on that day\u2019s scheduled items.<\/p>\n By creating a schedule for both the day and the week, each hour becomes predictable and allows for more focused work hours, inevitably building efficiency and success.<\/p>\n This will also create a healthier work\/life balance. More work will be getting done during office hours due to the pre-planning, leaving weekends and evenings open for family and friends.<\/p>\n In our blog \u201cThe Ultimate Guide To Creating Meeting Notes That Build Leadership<\/a>\u201d we discussed how important it is to avoid storing meeting notes in folders, and instead recommended that meeting notes be attached to the event in the online calendar, allowing for easier locating in the future for everyone. This is a perfect example of the benefits of going paperless.<\/p>\n It\u2019s easy to lose a paper somewhere in the office, near impossible (and wasteful) to share a physical copy with everyone necessary, and difficult to find specific details when scanning through them. By going paperless, everything becomes tied to the internet, making it easier to fetch and share documents, and much easier to scan through them by using keywords to locate the exact portion of a document required.<\/p>\n Going paperless is both efficient AND eco-friendly!<\/em><\/p>\n Creating a system for a space is inherently unique to the person designing it, however, there are some important methods that benefit nearly everyone.<\/p>\n Have a space specifically assigned to the most utilized items<\/a>, whether it be sticky notes, pens, paperclips, or a stapler, and choose a spot easily accessible for them on the desktop. Take inventory of this space regularly and modify it as things become less necessary, or as new projects begin changing the required flow of the workspace.<\/p>\n Keep no more than 3 personal items on your desk. These serve as both motivation and increase happiness during work hours, and by only having a small amount, they won\u2019t become distracting or take up unnecessary space.<\/p>\n Set aside a small amount of time each morning to create a to-do list with the highest priority items at the top. Work your way down, and build in breaks so you can\u2019t forget to take them. Taking time to recharge throughout the day is essential to creating productivity while having a strategic list allows for ease of progression through the day.<\/p>\n Having a browser specifically for work, allows your brain to easily transition into work mode. Not only does it prompt your mind that it\u2019s time to work, but it also provides you with a space to easily store and recall information needed throughout your workday.<\/p>\n Distractions are limited, information is easily stored and accessed, and your most-used pages can be pinned to your browser bar for easy access at the beginning of your day. This will decrease your setup time at the beginning of the day, setting you up to maximize your working hours.<\/p>\n In a world of technology, the market is flooded with apps to help with productivity, scheduling, group sharing and note-taking. Find an app that will help you plan your day, provide alarms and reminders when a schedule change is coming up, and offer flexibility with how and where your workday takes you!<\/p>\n Staying organized requires energy, so schedule short breaks throughout the day to keep your energy level high. Staying fueled and hydrated enhances your focus and helps you recharge your batteries to tackle difficult tasks. Your email inbox can quickly become an overwhelming place. Stay organized digitally by creating folders for the different types of messages you receive. Maintain inbox zero by making decisions to either respond, delete, or file the email. Unsubscribe to all the emails that are no longer relevant, then delete those messages.<\/p>\n Google is a great option for an all-in-one approach to working through a project. Syncing calendars with teammates, attaching notes to events, sharing documents and leaving collaborative comments on them creates an ease of access for everyone on the team, making efficiency and strategic planning simple.<\/p>\n<\/span>5 Unbeatable Ways To Stay Organized At Work<\/span><\/h2>\n
<\/p>\n1. Create both weekly and daily plans<\/h3>\n
2. Go paperless<\/h3>\n
3. Have a system<\/h3>\n
<\/p>\n4. Setup a work only browser<\/h3>\n
5. Use an app to help<\/h3>\n
6. Take breaks<\/h3>\n
\n<\/span><\/p>\n7. Master your inbox<\/h3>\n
<\/span>These 3 Tools Help You Stay Organized At Work<\/span><\/h2>\n
Google
\n<\/h3>\nOnenote<\/a><\/h3>\n
Onenote offers ease of collaboration within the team environment by providing ways to easily store, categorize, file and colour code information while including the option of adding voice memos to projects as well. It also incorporates a creativity aspect many others don\u2019t, allowing diagrams to be created when needed for team organization.<\/p>\nTodoist<\/a><\/h3>\n
Todoist creates a space where adding tasks to the list is effortless, allowing for recurring due dates and subsections to be built in. It also provides the option to highlight the priority tasks of the day and enhances team organization by providing the ability to delegate and assign tasks to certain members. It seamlessly integrates with your email and current calendar, while providing reminders for scheduled tasks when required.<\/p>\n